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Newcastle Christmas Markets - Chalet Hire

Newcastle City Council

This public procurement record has 1 release in its history.

Tender

24 Aug 2026 at 16:10

UK4 - Tender Notice
Summary of the contracting process

Newcastle City Council is procuring a complete chalet service for the Christmas Market in Newcastle city centre. The requirement covers the manufacture, supply, installation, maintenance and removal of 58 chalets in various sizes, providing the market’s temporary trading accommodation. Suppliers will need to provide modular and portable buildings, including cabins, together with the associated operational support throughout their use. The work is for the Council’s busy city-centre Christmas Market and will involve coordinating delivery, installation, upkeep and removal of the chalet units. This is a goods requirement with a substantial service element, suited to businesses that can provide both the physical structures and the practical support needed to operate them.

The process has reached tender: Newcastle City Council invited offers through a below-threshold open competition. There is one lot. Enquiries close at 5pm on 8 September 2026, and offers are due by noon on 14 September 2026; electronic submission is allowed. The contract period is 1 October 2026 to 30 September 2027, with an extension from 1 October 2027 for three months to support the 2027 Christmas Market, giving a maximum end date of 31 December 2027. The estimated value is £104,000 excluding VAT and £124,800 including VAT. Tenders will be evaluated as the Most Economically Advantageous Tender, using quality and price, with the highest overall score winning.

This opportunity suits small and medium-sized enterprises and voluntary, community or social enterprises based in the United Kingdom; participation is reserved for these supplier types. Strong candidates will be able to manufacture or source temporary market chalets in different sizes, manage transport and installation in a busy city-centre environment, and provide reliable maintenance during the market period. They will also need the capacity to remove the units after use and support the Council across successive Christmas-market seasons if the extension is used. Businesses offering an integrated chalet, logistics and maintenance service are likely to be better placed than suppliers providing units alone. The Council will assess how convincingly each bidder can meet its requirements.

How relevant is this notice?

Notice Information

Notice Title

Newcastle Christmas Markets - Chalet Hire

Notice Description

Newcastle City Council seeks to identify a suitable partner to manufacture, supply, install, maintain, and remove 58 chalets of various sizes to serve the Christmas Market in the busy thriving city centre of Newcastle.

Lot Information

Lot 1

Renewal: The end date of the contract is 30 September 2027 and includes the Christmas Market for the Christmas period of 2026. The contract extension period is from 01 October 2027 for 3 months to facilitate the Christmas Market during the Christmas period of 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eae5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080514-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

44211100 - Modular and portable buildings

44211110 - Cabins

Notice Value(s)

Tender Value
£104,000 £100K-£500K
Lots Value
£104,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20262 days ago
Submission Deadline
14 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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