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Newcastle Christmas Markets - Chalet Hire

Newcastle City Council

This public procurement record has 2 releases in its history.

TenderUpdate

02 Sep 2026 at 14:32

UK4 - Tender Notice
Tender

24 Aug 2026 at 16:10

UK4 - Tender Notice
Summary of the contracting process

Newcastle City Council is procuring 58 Christmas market chalets in various sizes for the busy city centre of Newcastle upon Tyne. The requirement covers the complete chalet service: manufacture, supply, installation, maintenance and removal. The goods are modular and portable buildings, including cabins. The work will support the council’s Christmas Market and requires a supplier able to provide a coordinated solution rather than simply deliver standalone units. Delivery and activity are centred on Newcastle upon Tyne, at the city-centre market location. This opportunity is for businesses providing temporary structures, market infrastructure, modular buildings, event equipment or related installation and maintenance services. The council is seeking a partner capable of managing the chalets throughout their required use and taking them away afterwards.

The process has reached tender: the council invited offers through a below-threshold open competition. Enquiries could be submitted until 15 September 2026 at 17:00, and tenders were due by 21 September 2026 at 12:00. The contract is scheduled to run from 1 October 2026 to 30 September 2027, covering the 2026 Christmas period, with a possible three-month extension from 1 October 2027 for the 2027 Christmas Market; the maximum end date is 31 December 2027. The estimated value is £104,000 excluding VAT, or £124,800 including VAT. Electronic submission is allowed. The opportunity is reserved for small and medium-sized enterprises and voluntary, community or social enterprises in the United Kingdom. Tenders will be assessed on the most economically advantageous tender, balancing quality and price, with the highest overall score selected.

This requirement suits a specialist temporary-structures, modular-building or event-infrastructure supplier with the practical capacity to deliver a complete seasonal installation. Strong candidates will be able to manufacture or source chalets in different sizes, coordinate transport and installation in a busy city-centre setting, keep the units maintained during the market period, and remove them after use. Relevant experience in Christmas markets, temporary retail units, cabins, exhibitions, festivals or similar public events would position a supplier well to demonstrate that it can meet the council’s requirements. The work also suits businesses able to manage a multi-unit deployment and provide reliable support throughout the service period. Participation is intended for UK-based SMEs and voluntary, community or social enterprises, making this particularly relevant to smaller specialist operators and mission-led suppliers.

How relevant is this notice?

Notice Information

Notice Title

Newcastle Christmas Markets - Chalet Hire

Notice Description

Newcastle City Council seeks to identify a suitable partner to manufacture, supply, install, maintain, and remove 58 chalets of various sizes to serve the Christmas Market in the busy thriving city centre of Newcastle.

Lot Information

Lot 1

Renewal: The end date of the contract is 30 September 2027 and includes the Christmas Market for the Christmas period of 2026. The contract extension period is from 01 October 2027 for 3 months to facilitate the Christmas Market during the Christmas period of 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06eae5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083103-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

44211100 - Modular and portable buildings

44211110 - Cabins

Notice Value(s)

Tender Value
£104,000 £100K-£500K
Lots Value
£104,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Sep 20262 days ago
Submission Deadline
21 Sep 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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