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Provision of Orthodontics Services for Coventry & Warwickshire

NHS Coventry and Warwickshire Integrated Care Board

This public procurement record has 1 release in its history.

Award

26 Aug 2026 at 12:30

Award Notice
Summary of the contracting process

NHS Coventry and Warwickshire Integrated Care Board is procuring orthodontic services for patients in the Coventry and Warwickshire area, through the Office of the West Midlands. The requirement covers continued delivery of orthodontic care by an existing provider under a new healthcare services contract. The service is classified as orthodontic services and falls within the health services sector. The named incumbent is Holywell House Orthodontics Limited – Rugby, an SME based in Rugby. This opportunity is relevant to orthodontic providers able to deliver patient services across Coventry and Warwickshire, particularly those with established local clinical capacity and the infrastructure needed to maintain continuity of care.

The procurement has reached the intention-to-award stage under the Health Care Services (Provider Selection Regime) Regulations 2023. Holywell House Orthodontics Limited – Rugby was selected through Direct Award Process C, without a prior competition. The contract was signed on 14 August 2026 and is recorded as active, although the notice states that formal award remains subject to the standstill and representations process. The contract is planned to run from 1 October 2026 to 30 September 2036: seven years with an option to extend by three years. Its lifetime value is £4,741,102.42, subject to 2026/27 DDRB. Evaluation used equal pass/fail assessment of quality and innovation, value, integration and sustainability, access and health inequalities, and social value; the lot recorded quality at 100% and price at 0%.

This procurement demonstrates sustained NHS demand for orthodontic services in Coventry and Warwickshire at a substantial multi-year scale, with continuity of patient care central to the decision. A future competitor would need to show that it can deliver the existing service model reliably, meet all basic selection requirements and provide evidence against the Provider Selection Regime’s five criteria. Credible suppliers would therefore need strong clinical quality, effective innovation, demonstrable value, integration with commissioners and other services, sustainable operations, and the ability to improve access, reduce health inequalities and support patient choice. Evidence of social value and consistently satisfactory performance would also be important. The incumbent’s SME status indicates that delivery is not limited to a national-scale provider.

How relevant is this notice?

Notice Information

Notice Title

Provision of Orthodontics Services for Coventry & Warwickshire

Notice Description

The Office of the West Midlands on behalf of NHS Coventry & Warwickshire ICB are awarding PDS contracts on a Direct Award Process C basis for the Provision of Orthodontic Services.<br/>The contracts are for a period of 7 years with an option to extend for a further 3 years. Contracts commence 01 October 2026.

Lot Information

Lot 1

The contract is to deliver Orthodontic Services. The incumbent provider listed has been delivering Orthodontic Services to patients in this area.

The Office of the West Midlands on behalf of NHS Coventry & Warwickshire ICB intends to award contracts to the existing provider Holywell House Orthodontics Limited - Rugby via Direct Award Process C as described in regulation 9 of the Health Care Services (Provider Selection Regime) Regulations 2023.

Key criteria were specified, and assessment against each criterion was undertaken based on the current service delivery model and performance.

The supplier met all the requirements specified to the satisfaction of the Commissioner, and it is expected that they will satisfy the requirements of the new contract going forwards.

The contract start date is 01st October 2026 and will run until 30th September 2036. The total lifetime value of the contract is PS4,741,102.42 across 10 years. The value will be subject to 2026/27 DDRB.

Options: Yes - the contract is for 7 years with an option to extend for a further 3 years.

Procurement Information

This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice. Representations by providers must be made to the relevant authority by midnight on 07 September 2026. This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ec61
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081243-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85131100 - Orthodontic services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£4,741,102 £1M-£10M

Notice Dates

Publication Date
26 Aug 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 Aug 20261 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Coventry and Warwickshire Integrated Care Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICK
Postcode
CV34 4DE
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

Holywell House Orthodontics Limited - Rugby

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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