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Provision of Orthodontics Services for Staffordshire & Stoke-on-Trent

NHS Staffordshire and Stoke-on-Trent Integrated Care Board

This public procurement record has 1 release in its history.

Award

26 Aug 2026 at 13:15

Award Notice
Summary of the contracting process

NHS Staffordshire and Stoke-on-Trent Integrated Care Board commissioned orthodontic services for patients in Staffordshire and Stoke-on-Trent, through the Office of the West Midlands. The requirement covers the delivery of ongoing orthodontic care by a provider serving patients in the local area. The relevant service category is orthodontic services (CPV 85131100), classified as healthcare services. Delivery is in the West Midlands, specifically the Staffordshire and Stoke-on-Trent area. The procurement was intended to continue an established service model, with the existing provider’s performance and current delivery arrangements used to assess whether the service would meet the commissioner’s requirements under the new contract.

The process has reached the award stage. Ashlow Orthodontics Ltd was selected for the orthodontic services contract, which has a value of £5,602,309.30 over its stated lifetime. The contract was signed on 14 August 2026 and runs from 1 October 2026 to 30 September 2036. It provides for seven years with an option to extend by a further three years, and its value is subject to 2026/27 DDRB. The authority used the Provider Selection Regime Direct Award Process C, without a prior call for competition. Evaluation was pass/fail with equal weighting across quality and innovation; value; integration, collaboration and sustainability; access, health inequalities and choice; and social value. One bid was recorded. The award was based on quality, with price weighted at zero.

This procurement indicates sustained local demand for orthodontic services commissioned by NHS Staffordshire and Stoke-on-Trent Integrated Care Board. A credible future supplier would need to provide safe, reliable orthodontic treatment at the required local scale and demonstrate continuity of patient care. The successful provider was an SME and an established incumbent, so practical evidence of effective current service delivery, satisfactory performance and the ability to maintain an existing operating model would be important. Suppliers should also be able to evidence quality and innovation, value for money, integrated and collaborative working, service sustainability, improved access, reduced health inequalities, patient choice and social value. Because the selection route relies on direct assessment of an existing service, strong local performance evidence and a comprehensive response to the commissioner’s key lines of enquiry would be particularly relevant.

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Notice Information

Notice Title

Provision of Orthodontics Services for Staffordshire & Stoke-on-Trent

Notice Description

The Office of the West Midlands on behalf of NHS Staffordshire & Stoke-on-Trent ICB are awarding PDS contracts on a Direct Award Process C basis for the Provision of Orthodontic Services.<br/>The contracts are for a period of 7 years with an option to extend for a further 3 years. Contracts commence 01 October 2026.

Lot Information

Lot 1

The contract is to deliver Orthodontic Services. The incumbent provider listed has been delivering Orthodontic Services to patients in this area.

The Office of the West Midlands on behalf of NHS Staffordshire & Stoke-on-Trent ICB intends to award contracts to the existing provider Ashlow Orthodontics Ltd via Direct Award Process C as described in regulation 9 of the Health Care Services (Provider Selection Regime) Regulations 2023.

Key criteria were specified, and assessment against each criterion was undertaken based on the current service delivery model and performance.

The supplier met all the requirements specified to the satisfaction of the Commissioner, and it is expected that they will satisfy the requirements of the new contract going forwards.

The contract start date is 01st October 2026 and will run until 30th September 2036. The total lifetime value of the contract is PS5,602,309.30 across 10 years. The value will be subject to 2026/27 DDRB.

Options: Yes - the contract is for 7 years with an option to extend for a further 3 years.

Procurement Information

This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice. Representations by providers must be made to the relevant authority by midnight on 07 September 2026. This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ec7f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081291-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85131100 - Orthodontic services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£5,602,309 £1M-£10M

Notice Dates

Publication Date
26 Aug 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 Aug 20261 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Staffordshire and Stoke-on-Trent Integrated Care Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STAFFORD
Postcode
ST16 2LP
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Stafford
Electoral Ward
Forebridge
Westminster Constituency
Stafford

Supplier Information

Number of Suppliers
1
Supplier Name

Ashlow Orthodontics Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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