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APX041 - Cleaning & Waste Management Services

Apex Housing Association

This public procurement record has 1 release in its history.

Tender

03 Sep 2026 at 08:55

UK4 - Tender Notice
Summary of the contracting process

Apex Housing Association is procuring cleaning and waste management services across Northern Ireland. The requirement covers scheduled cleaning at specified housing schemes and offices, kitchen canopy and ductwork cleaning, waste management, bin collection, and ad hoc and specialist cleaning at Apex properties. This is a broad facilities-cleaning services contract, including office cleaning (CPV 90919200) and general cleaning services (CPV 90910000). The supplier will work across Apex’s Northern Ireland estate and provide services in accordance with the Invitation to Tender, the stated scope and the other contract documents. The requirement includes both planned services at identified locations and additional work that may be ordered at properties throughout Northern Ireland.

The procurement has reached tender: Apex invited suppliers to submit offers using a selective competitive flexible procedure. Suppliers must submit the participation questionnaire or conditions-of-participation response and tender return together by 29 September 2026 at 23:59. Apex expects to finalise the award decision by 21 October 2026 at 23:59. The single lot has an estimated total value of £1,000,000 including VAT, with no guaranteed minimum work or expenditure. The initial contract period is 1 December 2026 to 30 November 2028, with two optional 12-month extensions giving a maximum end date of 30 November 2030. Evaluation is weighted 60% price, 30% quality and 10% social value. Electronic submission in English is allowed.

This opportunity suits experienced cleaning and facilities-services providers able to manage a geographically dispersed portfolio across Northern Ireland. Relevant capability includes reliable scheduled cleaning for housing schemes and offices, kitchen canopy and ductwork cleaning, waste management, bin collection, and responsive delivery of ad hoc and specialist cleaning. Suppliers need the operational capacity to cover Apex properties throughout Northern Ireland and to accommodate additional properties or service requirements during the contract. Bidders must satisfy Apex’s conditions of participation before their tenders are assessed. Strong service methodology, quality assurance and the ability to answer the four quality questions are important, alongside a credible Social Value Delivery Plan and deliverable commitments that can be monitored during performance.

How relevant is this notice?

Notice Information

Notice Title

APX041 - Cleaning & Waste Management Services

Notice Description

Apex Housing Association invites tenders from suitably experienced service providers for the delivery of cleaning and associated services across Northern Ireland. The contract includes scheduled cleaning services at the housing schemes and offices identified in the tender documents, kitchen canopy and ductwork cleaning, waste management, bin collection, and ad hoc and specialist cleaning services. Ad hoc services may be required at Apex properties throughout Northern Ireland. The successful supplier will be required to deliver the services in accordance with the Invitation to Tender, Document 2 Scope, and the other contract documents. The contract will be for an initial period of 24 months, with options for Apex to extend it for two further periods of 12 months. The maximum contract period is 48 months. The estimated annual value is approximately GBP 250,000 excluding VAT. The estimated total value is GBP 1,000,000 excluding VAT if both optional extension periods are used. These values are estimates only and Apex does not guarantee any minimum level of expenditure or work.

Lot Information

Lot 1

Options: During the Contract Period, Apex may order additional ad hoc cleaning, specialist cleaning, waste management and bin collection services at Apex properties throughout Northern Ireland. Apex may also add properties or service requirements in accordance with the Contract. No minimum volume or expenditure is guaranteed.

Renewal: two optional 12 month extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f0d4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083270-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20261 weeks ago
Submission Deadline
29 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2028 2-3 years
Recurrence
2028-07-03

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Apex Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERRY / LONDONDERRY
Postcode
BT48 6HL
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0A Derry City and Strabane
Delivery Location
Not specified
Local Authority
Derry City and Strabane
Electoral Ward
City Walls
Westminster Constituency
Foyle

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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