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Genealogy

Swale Borough Council

This public procurement record has 1 release in its history.

Tender

08 Sep 2026 at 15:14

UK4 - Tender Notice
Summary of the contracting process

Swale Borough Council is seeking a genealogy research service connected with public health funerals. The supplier will investigate the family members of deceased people for whom the council provides public health funerals, helping to identify relatives and relevant family information. This is a specialist research service within the funeral and related services category. Delivery is for the council’s public health funeral work in the Swale area of Kent, with the council based in Sittingbourne. The requirement is suitable for organisations that can carry out sensitive genealogical investigations and communicate findings clearly to a public authority. The council states that it will not pay a fee for this service, so suppliers should assess the commercial model and any associated costs before pursuing the opportunity.

The procurement has reached tender: the council invited Expressions of Interest and proposals through an open competition below the relevant threshold. The enquiry deadline was 18 September 2026 at 12:00 noon, and both the Expression of Interest and Request for Proposal submission deadline was 28 September 2026 at 12:00 noon. All enquiries and clarifications were to be submitted through the council’s electronic tendering portal. There is one lot, with a contract period from 1 November 2026 to 31 October 2029. The published gross value is £0. The award decision is based entirely on quality, weighted at 100%. The opportunity is treated as a concession and is below threshold; electronic submission is allowed.

This opportunity suits genealogy providers, probate researchers, forensic genealogists and related specialists able to trace family connections for deceased people. Relevant capability includes searching public and historical records, building family trees, identifying next of kin and presenting evidence-based findings for council use. Suppliers should be comfortable handling sensitive personal and death-related information, working discreetly and maintaining accurate research records. The requirement is marked as suitable for small and medium-sized enterprises, so smaller specialist practices may be well placed to compete. Strong quality assurance, clear written reporting, reliable communication and the capacity to respond to several cases during the contract period will be important. The council does not pay a fee, making this most relevant to organisations with a sustainable non-fee service model or a clear reason for undertaking the work.

How relevant is this notice?

Notice Information

Notice Title

Genealogy

Notice Description

Swale Borough Council is inviting Expressions of Interest for a Genealogy Service for Public Health Funerals. The contract is to perform research into family members of deceased people who we provide public health funerals for, but the Council does not pay a fee for this service. The contract shall commence on 1st November 2026 and terminate on 31st October 2029. Expressions of Interest and the Request for Proposal (RFP) document must be submitted / uploaded on the Council's e-tendering portal. The closing date for submission of Expressions of Interest and the closing date for the RFP is 28th September at 12:00 noon. All communication / clarifications must be submitted via the e-tendering portal. For more information about this opportunity, please visit the eSourcing portal at: https://www.kentbusinessportal.org.uk/tenders/UK-UK-Sittingbourne:-Funeral-and-related-services./X5M5RUQCQW To respond to this opportunity, please click here: https://www.kentbusinessportal.org.uk/respond/X5M5RUQCQW

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f4cf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085000-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98370000 - Funeral and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
28 Sep 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Swale Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SITTINGBOURNE
Postcode
ME10 3HT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
TLJ4 Kent
Local Authority
Swale
Electoral Ward
Roman
Westminster Constituency
Sittingbourne and Sheppey

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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