Notice Information
Notice Title
Orthodontics Service in Essex
Notice Description
NHS Essex Integrated Care Board (the Authority) intend to award multiple contracts for provision of Orthodontic Services (the Service) to the existing providers in Mid and South Essex and North East Essex following a direct award process C under the Provider Selection Regime 23. The contract provides NHS primary care orthodontic services across Essex ICB, comprising the assessment and completion of orthodontic courses of treatment for eligible patients, including active treatment, supervised retention, early intervention and urgent care. Services are delivered by established specialist orthodontic providers under PDS arrangements, maintaining continuity of care, clinical quality and access for children and young people across the Essex system. Please see II.2.4) Description of the procurement for further details.
Lot Information
Lot 1
Pursuant to the statutory changes effective from 1 April 2026, the commissioning responsibility for the Service in North East Essex and West Essex also transferred from NHS Suffolk and North East Essex Integrated Care Board and Hertfordshire and West Essex Integrated Care Board to NHS Essex Integrated Care Board. Accordingly, the service constitutes an inherited commissioning arrangement arising directly from the organisational transition. West Essex Orthodontic Services are already in place and are not in scope of this Notice or DAP C. The Contracts provide NHS primary care orthodontic services across Mid and South Essex and North East Essex for eligible children and young people. Services are delivered by established specialist orthodontic providers under Personal Dental Services (PDS) arrangements, supporting continuity of care, clinical quality and access across the Essex system. The service covers the full orthodontic pathway, including case assessment and treatment planning, active orthodontic treatment using fixed and/or removable appliances, supervised retention following treatment, early orthodontic intervention where clinically indicated, urgent orthodontic care, and ongoing monitoring of treatment outcomes and clinical quality. Care is provided by appropriately qualified and registered specialist orthodontic clinicians, with patients referred primarily via General Dental Practitioners in line with national commissioning policy and the Index of Orthodontic Treatment Need (IOTN) threshold. Services are provided to patients already in treatment at contract commencement and to new eligible patients referred during the contract term, subject to available commissioned capacity. Providers are responsible for maintaining continuity of care across long treatment cycles, avoiding disruption to patients mid-treatment, and ensuring safe handover or transfer arrangements where treatment cannot be completed. All services must be delivered in accordance with the NHS Personal Dental Services Regulations, NICE guidance, Care Quality Commission registration requirements and NHS England orthodontic commissioning standards. The scope does not introduce new service models, pathways, or materially different activity, and maintains the existing geographic distribution of specialist orthodontic provision across Essex. This approach safeguards service stability, patient safety, access, and system sustainability within a clinically specialised and capacity constrained orthodontic market, where alternative provision cannot realistically be secured without unacceptable risk. Each separate contract (with exception to Colchester Smiles which is awarded for 3 years, commencing 1 April 2027 and expiring 31st March 2030 with an option to extend for a further 3 years until 31st March 2033) is being awarded for a fixed five year term running from 1 April 2027 to 31 March 2032, with a potential extension of up to five years, which if enacted to its full period would bring the end of the contracts to 31 March 2037. The total estimated lifetime value of all contracts being awarded to 13 incumbent orthodontic providers is PS92,399,636.79. The estimated lifetime contract values broken down by awarded provider over the proposed term are as follows: -R Patel & Associates - PS4,671,358.85 -Mr H.S. Kehlar and Mr S. Kumar - PS5,854,771.74 -Byles & Sebastian Orthodontic Practice - PS18,480,270.73 -Penhaligon Witham Partnership - PS3,823,823.20 -Ongar Road Dental Practice - PS3,199,108.18 -Mr M. Kazemi and Dr S. Dhillon - PS9,667,188.09 -ORTHOWORLD 2000 LTD - PS9,497,521.57 -Down Town Dental Clinic Limited - PS8,329,125.10 -Mr N. M. Shah - PS6,871,069.71 -Wickford Dental Practice and Orthodontic Centre - PS7,138,403.61 -A.F. Clough Ortho Ltd - PS7,423,907.57 -Colchester Smiles - PS2,236,012.32 -Colchester Orthodontic Centre - PS5,207,076.13
Options: With exception to Colchester Smiles, the remaining 12 contracts are awarded for a fixed five year term running from 1 April 2027 to 31 March 2032, with a potential extension of up to five years, which if enacted to its full period would bring the end of the contracts to 31 March 2037. Colchester Smiles is awarded for a three-year term running from 1st April 2027 - 31st March 2030, with a potential extension of up to three years, which if enacted to its full period would bring the end of the contract to 31 March 2033.
Procurement Information
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award. The publication of this notice marks the start of the standstill period, which begins on the day after the notice of intention to award is published. Representations by providers must be made to the relevant authority by midnight on the 8th working day after the day the standstill period begins. These contracts have not yet formally been awarded; this notice serves as an intention to award under the PSR
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0773f1
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/087986-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
85131000 - Dental-practice services
85131100 - Orthodontic services
85131110 - Orthodontic-surgery services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £92,399,636 £10M-£100M
Notice Dates
- Publication Date
- 16 Sep 20262 weeks ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS Essex Integrated Care Board
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CHELMSFORD
- Postcode
- CM1 1QH
- Postcode Area
- Chelmsford
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH3 Essex
- Small Region (ITL 3)
- TLH36 Heart of Essex
- Delivery Location
- TLH3 Essex
-
- Local Authority
- Chelmsford
- Electoral Ward
- Moulsham and Central
- Westminster Constituency
- Chelmsford
Further Information
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.