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GWR - Approved Specialist Cleaning Products

FIRST GREATER WESTERN LIMITED

This public procurement record has 1 release in its history.

Tender

18 Sep 2026 at 17:17

UK4 - Tender Notice
Summary of the contracting process

First Greater Western Limited, the rail operator, is buying approved specialist cleaning products for professional and commercial use. The requirement covers task-specific cleaning chemicals, disinfectants, degreasers, sanitising agents, surface cleaners and related consumables. Products will support cleaning activities across the buyer’s United Kingdom operations and must be suitable for the relevant surfaces and cleaning equipment. Suppliers must provide consistent quality and performance through approved or recognised sources. The procurement is for goods, specifically cleaning and polishing products. It is likely to suit manufacturers, distributors and specialist industrial-cleaning suppliers able to offer a broad product range, reliable supply and documentation for operational use. The requirement is classed as a utilities procurement and is intended for commercial-scale professional application rather than domestic cleaning products.

The process has reached tender: the buyer invited offers through a selective, single-stage competitive flexible procedure. Expressions of interest and enquiries were due by 14 October 2026 at 18:00 British Summer Time. The estimated value is £900,000 excluding VAT, or £1,080,000 including VAT. The contract is scheduled to run from 1 December 2026 to 30 November 2027, with up to two additional 12-month extensions, giving a possible maximum duration to 30 November 2029. The buyer’s intended award decision date was 1 December 2026 at 23:59 UTC. There is one lot, and electronic submission is permitted in English. Tenders are evaluated on commercial price at 50%, technical quality at 40% and contract-related quality at 10%.

This opportunity suits suppliers with established capability in specialist commercial and industrial cleaning products, including chemicals, disinfectants, degreasers, sanitising agents and surface cleaners. Businesses should be able to match products to different surfaces and cleaning equipment and maintain dependable supply across a rail operator’s operations. Products must meet applicable health, safety, environmental and COSHH requirements, with relevant Safety Data Sheets and manufacturer instructions supplied. Strong technical product knowledge, documented quality controls and experience supporting professional cleaning users would help suppliers address the technical evaluation requirements. Recognised or approved manufacturer and distribution arrangements are relevant, as is the capacity to provide consistent products and performance over the contract. The procurement is explicitly suitable for small and medium-sized enterprises, so specialist SMEs with appropriate compliance and supply capability can compete.

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Notice Information

Notice Title

GWR - Approved Specialist Cleaning Products

Notice Description

Procurement of approved specialist cleaning products suitable for professional and commercial use, including task-specific cleaning chemicals, disinfectants, degreasers, sanitising agents, surface cleaners, and associated consumables. All products must meet applicable health, safety, environmental, and COSHH requirements and be supplied with relevant Safety Data Sheets (SDS) and manufacturer instructions. Products shall be compatible with the intended surfaces and cleaning equipment and sourced from approved or recognised suppliers to ensure consistent quality and performance.

Lot Information

Lot 1

Renewal: GWR reserves the right to extend the contract for up to two additional periods of 12 months each. If both extension options are exercised, the maximum total contract duration will be three years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0775eb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088909-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39800000 - Cleaning and polishing products

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
£900,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20263 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FIRST GREATER WESTERN LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WILTSHIRE
Postcode
SN1 1HL
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Swindon
Electoral Ward
Central
Westminster Constituency
Swindon South

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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