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Replacement Conference System for the Council Chamber

St.Helens Council

This public procurement record has 1 release in its history.

Award

23 Sep 2026 at 13:52

Award Notice
Summary of the contracting process

St Helens Council procured installation services for a replacement conference system in its Council Chamber and Room 10. The system is intended to support webcasting of Council, Cabinet and Committee meetings, enabling the council to continue facilitating those meetings online. The work covers the replacement system for both rooms, rather than a general audiovisual upgrade across council buildings. The procurement category is installation of sound and video equipment (CPV 51310000). Delivery is in St Helens. The selected supplier is Insight Direct (UK) Ltd.

The procurement is complete and awarded to Insight Direct (UK) Ltd. The contract was signed on 31 May 2026, with a contract period from 1 June 2026 to 31 May 2030. Its value is £162,093.12. St Helens Council used a limited procedure: a mini-competition through the Health Trust Europe ICT Solutions 2023 (Complete IT 3) framework, without a separately published call for competition. Two bids were recorded. The award criterion was price. The process was divided into one lot, covering the replacement conference system for the Council Chamber and Room 10; that lot is recorded as cancelled, while the award and contract are recorded as active.

For suppliers of conference and audiovisual systems, this award demonstrates demand from St Helens Council for equipment installation supporting webcasts of formal council meetings. A credible competitor for a future requirement would need to supply and install a replacement conference system across both a council chamber and a meeting room, with the capability to support webcasting of Council, Cabinet and Committee meetings. The route used was a mini-competition through the Health Trust Europe ICT Solutions 2023 framework, so framework access and the ability to compete through that route would be commercially relevant. Price was the stated award criterion, and two bids were recorded. This points to the importance of competitive pricing alongside relevant installation capability; the published information does not establish further technical or accreditation requirements.

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Notice Information

Notice Title

Replacement Conference System for the Council Chamber

Notice Description

A replacement system to ensure that the Council can continue to effectively facilitate webcasting of Council, Cabinet and Committee meetings. Scope includes the Replacement Conference System for the Council Chamber and Room 10.

Lot Information

Lot 1

A replacement system to ensure that the Council can continue to effectively facilitate webcasting of Council, Cabinet and Committee meetings. Scope includes the Replacement Conference System for the Council Chamber and Room 10.

Procurement Information

Mini Competition conducted via the Health Trust Europe HTE - ICT Solutions 2023 (Complete IT 3) - "ComIT3" Framework Contract Start: 01/06/2026 Contract End: 31/05/2030

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0778a1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090144-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

51 - Installation services (except software)

CPV Codes

51310000 - Installation services of radio, television, sound and video equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£162,093 £100K-£500K

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
St.Helens Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ST HELENS
Postcode
WA10 1HP
Postcode Area
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD71 East Merseyside
Delivery Location
TLD7 Merseyside
Local Authority
St. Helens
Electoral Ward
St Helens Town Centre
Westminster Constituency
St Helens South and Whiston

Supplier Information

Number of Suppliers
1
Supplier Name

Insight Direct (UK) Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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