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Waste Collection In-Cab Management System

Lancaster City Council

This public procurement record has 1 release in its history.

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23 Sep 2026 at 15:50

UK7 - Contract Details Notice
Summary of the contracting process

Lancaster City Council bought an in-cab management system for its waste collection vehicles, including refuse collection vehicles. The service covers route management, collection servicing and planning software for vehicles, together with back-office management. This is software and related services supporting the operational planning and delivery of the council’s waste collections. The relevant work is for suppliers providing fleet or waste-collection management systems that connect vehicle-based tools with council back-office functions. Delivery is for Lancaster City Council in Lancaster.

The procurement is complete and the contract is active. Lancaster City Council awarded it to Whitespace following below-threshold limited competition. The contract was signed on 3 September 2026 and runs from 1 October 2026 to 1 October 2029. Its value is £100,110.75 excluding VAT, or £120,132.90 including VAT. The procurement had one lot, covering the in-cab waste collection management system. No award evaluation criteria are stated in the available process details.

This award shows demand from Lancaster City Council for an integrated operational system for waste collection: in-cab route management and collection servicing, planning software for council vehicles and refuse collection vehicles, and back-office management. A credible competitor for a future requirement would need to demonstrate that its software supports both field operations and the council’s planning and management functions, with an effective fit for waste collection vehicles and workflows. The council used limited competition for this below-threshold purchase, so suppliers should be equipped to engage in a restricted competitive process rather than assume an open tender. The successful supplier was an SME, showing that a smaller specialist provider was able to deliver this requirement; the award does not establish specific technical standards or accreditations.

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Notice Information

Notice Title

Waste Collection In-Cab Management System

Notice Description

Waste Collection In-Cab Management System - In-Cab route management, collections servicing and planning software for Council vehicles/RCVs and back office management

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0778e8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090277-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90500000 - Refuse and waste related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£100,110 £100K-£500K

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 1 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lancaster City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LANCASTER
Postcode
LA1 1PJ
Postcode Area
Lancaster
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD44 Lancaster and Wyre
Delivery Location
Not specified
Local Authority
Lancaster
Electoral Ward
Castle
Westminster Constituency
Lancaster and Wyre

Supplier Information

Number of Suppliers
1
Supplier Name

Whitespace

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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