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Roof Survey accross the TVP estate

The Chief Constable of Thames Valley Police

This public procurement record has 1 release in its history.

Planning

24 Sep 2026 at 11:43

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Chief Constable of Thames Valley Police intends to commission professional roof surveys and maintenance schedules across its estate. The work covers identifying the construction and condition of flat roofs, including woodwool or Stramit decks and waterproofing layers, as well as the construction and condition of pitched roofs. The consultant will schedule maintenance, repairs and replacements, and provide survey data in stages so the police force can check its usefulness for reporting and planning future work. The estate includes sites across the Thames Valley. The anticipated scope is around 75 flat-roof units and 110 pitched-roof units. The work is consultancy and building-survey services, with associated engineering and site investigation elements.

The procurement is at planning stage: Thames Valley Police has stated its intention to procure, but has not invited tenders. It is undertaking preliminary market engagement to gauge supplier interest and determine the appropriate procurement route; no procedure has yet been settled. The buyer expects suppliers to express market interest by 1 October 2026, and asks them to identify any frameworks or dynamic purchasing systems they participate in. The expected contract period is 1 December 2026 to 31 January 2027. The estimated value is £195,000 excluding VAT and £234,000 including VAT. The work is described as one lot, with small and medium-sized businesses considered suitable. Evaluation criteria have not yet been set out.

This work is likely to suit building-survey and property-maintenance consultancies able to inspect both flat and pitched roofs, identify roof construction and assess condition, then turn findings into practical maintenance and repair or replacement schedules. Suppliers will need to work across multiple police estate sites and provide data progressively so the force can check its quality as surveys proceed. Staff visiting sites and compiling survey data must be vetted by Thames Valley Police or Warwickshire Police. The buyer expects written reports in Word and PDF, schedules and data in Excel and PDF, and drawings in AutoCAD DWG and PDF; it will provide site plans in DWG for the consultant to annotate. Suppliers with suitable surveying, data-handling and CAD capability, and relevant framework or DPS participation to report during engagement, are well placed to prepare.

How relevant is this notice?

Notice Information

Notice Title

Roof Survey accross the TVP estate

Notice Description

To attend TVP sites, survey and identify all instances of woodwool/stramit flat roof constructions, and other flat roof deck constructions and waterproofing layers. Their condition and schedule/specification for their maintenance and repair/replacement. Secondly, to identify the condition and construction of all pitched roofs on the estate and schedule for their maintenance/repair/replacement. The Roof Surveys and Maintenance Schedules will be dip tested presented to TVP as the survey work proceeds to ensure that data collected by the consultant is adequate for the purpose of TVP extracting relevant data for onward reporting, data interrogation and scheduling of roof replacements and repairs. For example, written narrative reporting in MS Word with PDF copy and data/schedules in MS Excel and PDF copy. Drawings to be presented in Autodesk AutoCAD .dwg format with PDF copy. TVP will forward site plans in dwg format to the awarded consultant firm for them to make detail upon. The consultant firm must have police vetted staff (TVP or Warwickshire), visiting sites and compiling the survey data. Full details of sites will be passed to the awarded consultant firm, outline detail as below: Approximately 75 flat roof units and 110 pitched roof units

Planning Information

We are seeking to gauge market interest which will help determine the most appropriate procurement route. If your organisation has any interest in this project or have any further questions, please contact daniel.penny@thamesvalley.police.uk Please include the following details in your message: - - Quoting Reference: PR26014 Roofing Surveys for the TVP Estate. - Full name - Company/organisation name - Contact details (E-mail and phone number) Additionally, please outline any frameworks or Dynamic Purchasing Systems (DPS) that your organisation currently participates in.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07795c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090497-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71210000 - Advisory architectural services

71240000 - Architectural, engineering and planning services

71312000 - Structural engineering consultancy services

71315000 - Building services

71318000 - Advisory and consultative engineering services

71510000 - Site-investigation services

Notice Value(s)

Tender Value
£195,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 31 Jan 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Chief Constable of Thames Valley Police
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KIDLINGTON
Postcode
OX5 1NZ
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Local Authority
Cherwell
Electoral Ward
Kidlington West
Westminster Constituency
Bicester and Woodstock

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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