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Kings Langley Cleaning Tender

KINGS LANGLEY SCHOOL

This public procurement record has 2 releases in its history.

TenderUpdate

06 Oct 2026 at 14:07

UK4 - Tender Notice
Tender

06 Oct 2026 at 13:16

UK4 - Tender Notice
Summary of the contracting process

Kings Langley School is seeking a contractor to provide cleaning services at its co-educational secondary school in Kings Langley, Hertfordshire. The school has 1,126 pupils aged 11 to 18 and 125 teaching and support staff. The cleaning requirement covers the school and its administrative offices, where cleaning is currently provided under a standalone contract. The appointed partner is expected to deliver consistently high standards and a reliable service for pupils, staff and visitors. The work is school cleaning (CPV 90919300), delivered at the school in Kings Langley. The buyer is Kings Langley School; Cohesion Consulting is managing the procurement on its behalf.

The buyer invited offers through a two-stage Competitive Flexible Procedure, beginning with a Procurement Specific Questionnaire and followed by an Invitation to Tender for shortlisted suppliers. Expressions of interest were due by 6 November 2026 at 13:00. The planned contract runs from 1 April 2027 to 31 March 2030, with two possible one-year extensions, subject to performance and contract terms; the latest stated end date is 31 March 2032. The estimated value is £1,015,000 excluding VAT (£1,218,000 including VAT). Evaluation weights the tender response at 50%, financial evaluation at 25% and presentation at 25%. Electronic submission is permitted, and submissions are in English. The submission deadline was updated.

This suits established school-cleaning contractors able to provide a dependable service at secondary-school scale and demonstrate operational capability, relevant experience and a record of delivering high cleaning standards. Bidders need to offer a TUPE-compliant, workable staffing and operating plan, with a credible and guaranteed operating cost. The school expects suppliers to meet agreed input hours, audit requirements and KPI targets, and to deliver any promised investment or service improvements. Strong proposals will explain how they can review and improve staffing levels, cleaning methods, equipment, materials and working practices, while maintaining reliability and responsiveness. The buyer welcomes sustainable methods and investment in modern equipment or technology. Suppliers should be able to balance quality and consistent delivery with value for money and financial sustainability; price alone is not the stated basis for choosing a partner.

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Notice Information

Notice Title

Kings Langley Cleaning Tender

Notice Description

Kings Langley School is a co-educational Secondary School in Kings Langley, Hertfordshire WD4 9HN. It has 1,126 students between the ages of 11 and 18 on roll and there are 125 teaching and support staff. The administrative offices, currently delivered as part of a standalone cleaning contract. The School is undertaking this procurement to appoint an experienced cleaning partner to deliver a consistently high standard of cleaning from 1st April 2027. The Contract will be for an initial three-year term, with the option to extend for a further two years (1+1), subject to satisfactory performance and the terms of the Contract. The procurement process follows a two-stage Competitive Flexible Procedure. It begins with a Procurement Specific Questionnaire (PSQ) followed by an Invitation to Tender (ITT) stage after shortlisting. Further details of the procurement process, timetable and evaluation methodology are set out later in this pack. The School is looking for a proactive cleaning partner with the ideas, experience and operational capability to make a positive and visible difference. The successful Contractor will have the opportunity to review the current cleaning operation and make recommendations on staffing levels, cleaning methods, equipment, materials and working practices. The School particularly welcomes ideas that will raise standards, improve reliability, embed sustainable working methods and create a cleaning service that pupils, staff and visitors can rely on every day. A key requirement is a TUPE-compliant and operationally deliverable solution, supported by a credible and guaranteed cost of operation. Bidders are encouraged to identify appropriate opportunities for service improvement and investment in modern equipment and technology, and to demonstrate clearly how their proposals will benefit the School. Whilst value for money is very important, this procurement is not simply about achieving the lowest price. The School is looking for the right balance of consistently high cleaning standards, reliability, responsiveness and financial sustainability. Above all, the School wants a trusted cleaning partner that will deliver what it promises -- meeting agreed input hours in full, achieving audit and KPI targets, and delivering any proposed investment and service improvements in full. The School is committed to finding the right cleaning solution. If the tenders received do not demonstrate an acceptable and deliverable solution, the School reserves the right, subject to the Procurement Act 2023 and the procurement documents, to make no award and consider alternative arrangements, including an in-house solution.

Lot Information

Lot 1

Renewal: The Contract will be for an initial three-year term, with the option to extend for a further two years (1+1), subject to satisfactory performance and the terms of the Contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0781a8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094295-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,015,000 £1M-£10M
Lots Value
£1,015,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KINGS LANGLEY SCHOOL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KINGS LANGLEY
Postcode
WD4 9HN
Postcode Area
Watford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH27 South West Hertfordshire
Delivery Location
TLH23 Hertfordshire CC
Local Authority
Dacorum
Electoral Ward
Kings Langley
Westminster Constituency
South West Hertfordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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