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Learners' Trust Cleaning Services Tender

The LEARNERs Trust

This public procurement record has 2 releases in its history.

PlanningUpdate

06 Oct 2026 at 15:28

UK2 - Preliminary Market Engagement Notice
Planning

06 Oct 2026 at 15:20

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Learners’ Trust intends to procure cleaning services for its schools and other facilities across Sheffield, Derbyshire and Nottinghamshire. The work is a single service lot, covering the Trust’s cleaning requirements across several delivery areas. The Trust is looking to identify cleaning providers able to take on the service, rather than seeking a detailed service proposal at this initial stage. The buyer is Learners’ Trust, based in Sheffield. This is a substantial, multi-site cleaning contract that may suit providers with the operational reach to serve locations across the three counties and the ability to deliver services consistently across a group of education settings.

The procurement is at the planning stage. The Trust proposes a four-stage process: an initial expression of interest and shortlist of up to three contractors; full tender submissions from those shortlisted; interviews or presentations for up to two of the highest-ranked suitable contractors; and selection of a preferred bidder, subject to approvals. The Trust expects to publish the next notice by 13 November 2026. Its planned pre-tender engagement has a stated date of 6 November 2026. The estimated contract value is £3.5 million excluding VAT (£4.2 million including VAT). The planned service period is 1 April 2027 to 1 April 2030, with a possible extension to 1 April 2032. The procurement is one lot and is marked as suitable for SMEs.

The Trust is seeking providers with relevant cleaning-sector experience, the capability to deliver the service, sufficient operational capacity and general suitability to progress to a full tender. This early stage is intended to assess those qualities and identify contractors worth inviting forward; it does not require a full service proposal or detailed tender response. The process is designed to narrow the field before the more demanding tender evaluation, with interviews or presentations for the strongest suitable candidates. Suppliers experienced in delivering cleaning across multiple sites, particularly in education settings and across the specified areas, are likely to be well placed to demonstrate relevant experience and capacity. The stated SME suitability indicates that smaller providers may be able to compete, subject to showing they can meet the Trust’s operational needs.

How relevant is this notice?

Notice Information

Notice Title

Learners' Trust Cleaning Services Tender

Notice Description

Learners' Trust is seeking to identify suitably experienced and capable cleaning service providers to potentially undertake the Trust's cleaning services contract. This Expression of Interest ("EOI") represents Stage One of the Trust's proposed procurement process. The procurement is anticipated to comprise four stages: Stage One - Pre-Tender Expression of Interest: Initial assessment of prospective Contractors and shortlisting of up to three Contractors. Stage Two - Full Tender Specification and Application: Detailed tender submission and evaluation by shortlisted Contractors. Stage Three - Contractor Interviews / Presentations: Further assessment of the two highest-ranking suitable Contractors from Stage Two. Stage Four - Contract Offer and Award: Identification of a preferred bidder and progression to contract award, subject to the applicable approvals and processes. The Trust intends to invite up to three Contractors to participate in Stage Two. Following detailed evaluation of the Stage Two tender submissions, the Trust intends to invite up to two Contractors to participate in Stage Three. The purpose of this EOI is to establish which prospective Contractors demonstrate sufficient relevant experience, capability, operational capacity and general suitability to justify progressing to the full tender stage. Stage One is intentionally proportionate and concise. Prospective Contractors are not required to submit a full service proposal or detailed tender response at this stage.

Planning Information

Copies of the cleaning services pre tender expression of interest form can be download from our website by following the link below - https://thelearnerstrust.org/our-trust/tendering-opportunities/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0781e2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094374-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£3,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 2026Today
Submission Deadline
Not specified
Future Notice Date
13 Nov 20262 months to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 1 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The LEARNERs Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S21 4DA
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham, TLF11 Derby, TLF12 East Derbyshire, TLF13 South and West Derbyshire
Local Authority
North East Derbyshire
Electoral Ward
Eckington South & Renishaw
Westminster Constituency
North East Derbyshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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