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Lux Mundi Catholic Academy Trust - Lettings Tender

Lux Mundi Catholic Academy Trust

This public procurement record has 1 release in its history.

Tender

08 Oct 2026 at 14:20

UK4 - Tender Notice
Summary of the contracting process

Lux Mundi Catholic Academy Trust is seeking a fully managed service to let and promote facilities across its participating schools. The provider will manage lettings professionally, make effective use of school premises and develop the service to increase income, support community engagement and protect the Trust’s reputation. The ten schools are in Hackney, Tower Hamlets and Haringey: Cardinal Pole, St Monica’s, Bishop Challoner, St Anne’s and Guardian Angels, St Elizabeth, St Mary’s Priory, St Francis de Sales, St Ignatius, Our Lady of Muswell and St John Vianney. The last two are due to join the Trust in November 2026. St Monica’s has a later service start than the other schools. The Trust may add other schools that join during the contract.

The buyer invited offers through a two-stage competitive flexible procedure. Candidates first complete a Procurement Specific Questionnaire; between five and ten are expected to progress to the Invitation to Tender, subject to meeting the minimum criteria and achieving at least 60%. The published contract estimate is £3.9 million. The main service period runs from 1 April 2027 to 31 March 2029, with an option to extend for up to two years, to 31 March 2031. St Monica’s service runs from 1 September 2028 to 31 March 2029, with the same extension option. Expressions of interest and enquiries were due by 6 November 2026 at 12:00. The stated award decision date is 29 January 2027. Tender responses are evaluated equally on price and quality; the Trust is seeking best value, not necessarily the lowest price.

The opportunity suits providers with experience managing lettings for schools or similar venues, and the operational capacity to coordinate bookings and promote facilities across multiple sites in Hackney, Tower Hamlets and Haringey. The Trust wants a partner able to review and improve existing arrangements, maximise use of its premises and develop creative ideas to grow revenue while delivering positive community impact. Small and medium-sized businesses and voluntary, community and social enterprises are identified as suitable. Tenderers must have achieved annual company turnover of at least £1 million and hold employers’ liability and public liability insurance of at least £10 million each. The service is currently managed in-house except at St Monica’s; there are no incumbent staff eligible for transfer under TUPE and no staff in the Local Government Pension Scheme.

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Notice Information

Notice Title

Lux Mundi Catholic Academy Trust - Lettings Tender

Notice Description

Lux Mundi Catholic Academy Trust proudly welcomes individuals of all faiths and none within our schools, ensuring everyone feels valued and included in our diverse community. Our commitment to inclusivity and community is at the heart of everything we do, guided by the principles of Catholic Social Teaching. At Lux Mundi Catholic Academy Trust, we believe that a strong sense of community is essential for personal and academic growth. By working together and supporting one another, we create a nurturing environment where everyone can shine and achieve their full potential. Further information regarding the Trust can be obtained here: https://luxmundi.co.uk/ Tender information: The successful tenderer will be required to provide an efficient and effective fully managed letting services for Lux Mundi Catholic Academy Trust, which comprises the below 10 schools, all of which are participating in this tender: Hackney Schools *Cardinal Pole - secondary *St Monica's -primary Tower Hamlets Schools *Bishop Challoner - secondary *St Anne's and Guardian and Guardian Angels - primary *St Elizabeth - primary Haringey Schools *St Mary's Priory - primary *St Francis de Sales - primary *St Ignatius - primary Haringey Schools (joining soon) *Our Lady of Muswell - primary (joining Nov 2026) *St John Vianney - primary (joining Nov 2026) The contract term being tendered is for three years, 1st April 2027 - 31st March 2029. There is an option for a further extension period for up to two additional years to 31st March 2031. Please note that the contract for St Monica's will commence 1st Sept 2028 to 31st March 2029 with option for a further extension period for up to two additional years to 31st March 2031. The contract offers an excellent opportunity to review and propose enhancements to the current letting services at the trust. The trust seeks to increase income streams and ensure the commercial viability of lettings by maximising all assets and actively promoting all facilities. A consistent, professional approach to lettings management is required, aiming to increase income, maintain and enhance the trust's reputation, deliver a positive social impact, strengthen community engagement and potentially to attract new pupils. The trust is not obliged to accept the best financial offer submitted for this tender, rather the trust is keen to secure best value. Creative ideas as to how the lettings activity can be developed, improved and maximised, will be welcomed. The trust seeks a contractor that is keen to work in partnership with them and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality. Value of contract: The annual value of the current contract is PS780,000 Therefore the value of this contract is PS3,900,000 - it is noted that the contract value is an estimate and that we very much expect lettings revenue to be maximised at all school at all times, as a result of this tender. Additional requirements and information: *The trust has a minimum requirement for a contractor's employers' liability and public liability insurances of PS10 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS1 million *The lettings services are currently run in house aside from St Monica's where Schools Space manages this contract *There are not incumbent staff eligible for TUPE under this contract *There are not incumbent staff currently within the Local Government Pension Scheme *Please note this is a growing Trust and any other schools that may join the Trust during the tenure of this new lettings contract may, at the Trust's discretion, be added to this contract. *The client reserves the right not to appoint in conclusion of this project. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Non-residential-property-renting-or-leasing-services./43PG556H28 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/43PG556H28

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two additional years to 31st March 2031

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0783dd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095255-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70220000 - Non-residential property renting or leasing services

Notice Value(s)

Tender Value
£3,900,000 £1M-£10M
Lots Value
£3,900,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lux Mundi Catholic Academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E9 6LG
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London
Local Authority
Hackney
Electoral Ward
Homerton
Westminster Constituency
Hackney South and Shoreditch

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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