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Cotham School ~ Cleaning Tender

Cotham School

This public procurement record has 1 release in its history.

Tender

15 Oct 2026 at 15:40

UK4 - Tender Notice
Summary of the contracting process

Cotham School is buying a cleaning service for its secondary school and sixth form centre. The work covers Cotham School on Cotham Lawn Road, Cotham Learning Community at Charnwood House, and Stoke Lodge Playing Fields, all in Bristol. The supplier must deliver the specification at each site and maintain clean, fit-for-purpose school premises, meeting the required cleaning frequencies and output standards. The school expects the contractor to manage the service proactively. The whole contract is being procured as one requirement, rather than separate site contracts. This is school cleaning services (CPV 90919300), commissioned by Cotham School.

Cotham School invited offers through a competitive flexible procedure using an open procurement method. This is the tender stage. The contract is fixed price, with monthly invoicing at one-twelfth of the annual cost and monthly reconciliation against hours worked. The published contract period runs from 1 August 2027 to 31 July 2030, with two possible one-year extensions. The estimated gross value is £1.5 million. Questions were due by 11 December 2026 at 12:00, and tenders by 26 February 2027 at 12:00. The stated award decision deadline is 19 April 2027. There is one contract covering the sites. Evaluation is weighted 70% for quality and 30% for price.

This opportunity suits commercial cleaning providers with the capacity to service a secondary school, sixth form centre and playing fields across three Bristol locations under one contract. The school particularly needs reliable workforce planning: the contractor must ensure the tendered hours are always delivered and have cover arrangements for both planned and unplanned staff absence. Suppliers should be able to manage cleaning proactively, maintain the required service standards and frequencies, and demonstrate how they will keep the premises fit for purpose. Quality carries more evaluation weight than price, so a strong service plan and credible arrangements for staffing, supervision and performance management are central to a competitive offer. The lot is marked as suitable for small and medium-sized enterprises.

How relevant is this notice?

Notice Information

Notice Title

Cotham School ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for Cotham School. Two sites listed below of the school are included in the tender, and we are seeking tender submissions for the whole contract. Cotham School has an excellent reputation in Bristol built upon its results and student performance ranked one of the best. The successful contractor will be required to deliver a service and meet the requirements of the specification at each site from the contract commencement. 1 - Secondary Schools 1 - Sixth form centre The process is to be inclusive of the requirements for the following locations: *Cotham School, Cotham Lawn Road, Cotham, Bristol, BS6 6DT *Cotham Learning Community, Charnwood House, 30 Cotham Park, Bristol, BS6 6BU *Stoke Lodge Playing Fields, Stoke Lodge, West Dene, Bristol, BS9 2BH The contract being tendered is for 3 years in duration from 1st August 2027 until 31st July 2030, with the option to extend for further terms of 1 +1 years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. The Trust requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires is for the successful contractor to operate to always being able to provide a clean school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered. Please see PSQ Document for more information. For more information about this opportunity, please visit the eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Bristol:-School-cleaning-services./DV94ZC5BC9 To respond to this opportunity, please click here: https://litmustms.co.uk/respond/DV94ZC5BC9

Lot Information

Lot 1

Renewal: 1+1 Please see PSQ Document for more information

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0788c7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097598-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
26 Feb 20275 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2027 - 31 Jul 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cotham School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS6 6DT
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
Local Authority
Bristol, City of
Electoral Ward
Cotham
Westminster Constituency
Bristol Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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