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CSP26935 - Replacement of the ground source heat pump sequence controller

UK RESEARCH & INNOVATION

This public procurement record has 1 release in its history.

Award

21 Oct 2026 at 12:31

UK7 - Contract Details Notice
Summary of the contracting process

UK Research and Innovation bought replacement of the sequence controller for its ground-source heat pump. The requirement is for heat-pump control equipment, rather than a wider heat-pump installation or general building-services contract. UK Shared Business Services Ltd managed the procurement on UKRI’s behalf. The equipment was for delivery in the United Kingdom; no specific delivery town or site is identified in the award information. The procurement was treated as a single lot and covered goods. The stated scope is limited to replacing the existing controller, so suppliers whose work centres on compatible control systems, heat-pump sequencing and equipment replacement are the closest fit. The requirement arose within UKRI’s central-government research organisation, although the particular facility served by the heat pump is not identified.

The procurement is complete: the contract was signed on 19 October 2026 and awarded to Climatrol Limited. The contract is active and runs from 20 October 2026 to 31 March 2027. Its value is £18,165 excluding VAT (£21,798 including VAT). UKRI used a direct award below the applicable threshold, without competition, on the stated ground that technical reasons meant only one supplier could provide the required goods, services or works. The award covers one lot for replacement of the ground-source heat-pump sequence controller. No separate evaluation criteria are recorded; the stated basis for proceeding without competition was the claimed technical exclusivity of supply.

For suppliers assessing this buyer’s future requirements, the award shows demand for replacement control equipment for a ground-source heat pump, rather than a broad heating-system project. A credible competitor would need to demonstrate that its controller can work with the relevant heat-pump system and perform the required sequencing reliably, alongside the technical ability to replace and commission the existing control unit. Because UKRI’s stated reason for this award was that technical considerations left only one supplier able to meet the need, evidence of compatibility, specialist product knowledge and support for the installed system would be particularly important in a future competition. This was a small, single-lot goods requirement, suggesting a focused equipment replacement rather than a large multi-site programme. The award names Climatrol Limited as the selected supplier.

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Notice Information

Notice Title

CSP26935 - Replacement of the ground source heat pump sequence controller

Notice Description

***** THIS IS A CONTRACT DETAILS NOTICE, NOT A CALL FOR COMPETITION ***** This procurement is being concluded without competition due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required. Brief Description of Requirement:- Replacement of the ground source heat pump sequence controller

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078cbd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099429-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42511110 - Heat pumps

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£18,165 Under £100K

Notice Dates

Publication Date
21 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Oct 2026 - 31 Mar 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK RESEARCH & INNOVATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FL
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

CLIMATROL LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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