Tender

Architect and Project Manager Services for Grade II Listed Building

HAVERFORDWEST TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

12 Sep 2022 at 12:21

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

The Haverfordwest Town Council has issued a tender for Architect and Project Manager Services for the refurbishment and development of the Grade II listed building, the Old Wool Market. The tender involves various stages from developing the brief to project completion. The procurement method is open, and the deadline for tender submission is September 30, 2022.

This tender presents an opportunity for qualified Architect and Project Manager firms to oversee the design and project management process. Businesses specializing in architectural, construction, engineering, and inspection services would be well-suited to compete for this contract. The successful completion of each stage will be rewarded with fees, and the deadline for submission of quotations is September 30, 2022. The awarded contract will allow the selected firm to work closely with Haverfordwest Town Council throughout the construction period.

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Notice Information

Notice Title

Architect and Project Manager Services for Grade II Listed Building

Notice Description

Brief: Haverfordwest Town Council wish to refurbish, alter/upgrade and develop the Grade II listed building the Old Wool Market and firm up a detailed brief with the successful Architect.To date, Haverfordwest Town Council (HTC) are looking for the following:1. Ground Floor: Already set with entrance lobby, comms room, toilets, offices x2, communal kitchen and printing area. Need to provide a suitable passenger lift.2. First Floor: Reconfigure the first floor so that the meeting room is more square - not long and narrow. Male and female toilets will need alteration, together with relocating Mayor's Office.Include a vertical passenger lift between the ground and first floor (possibly second floor), so that the building can cater for all. It is to be an all-inclusive building. Suggest the lift is located close to the main entrance and main staircase.3. Second Floor: Reconfigure the upper floor to cater for a use which is yet to be agreed. This could remain as a flat, or form part of the extended chamber, whereby the Mayor's Office is taken to the top floor. The type of lift design will be dependent on the area available in plan and building section.The detailed design should include for integration and upgrade of any electrical and mechanical systems to current Building Standards. HTC request that a specialist looks at air conditioning as part of the design process.The following is the minimum scope of works:Stage One:* Develop the brief with HTC (meeting No.1) and agree development parameters.* Liaise with Structural Engineer, Roger Casey.* Liaise with Damp and Timber Survey produced by Jeff Richards Preservations.* Liaise with Planners and Conservation Officers.* Prepare sketch layout for HTC consideration.Note: Fulfil the role of Principal Designer up to the point of which a Contractor is appointed under a Design & Build contract, as defined by CDM Regulations.Stage Two:* Work in initial concept sketches.* Liaise with Mechanical & Engineering Consultants in connection with electrics and new lift. Hold design coordination meetings with other Consultants.* Meet with HTC (meeting No.2) on design issues and progress and take on board any comments.* Prepare design drawings for viewing by residents at a public consultation; required for grant funding and loan applications.* Prepare and submit Pre-Application to Pembrokeshire County Council (PCC) Planning.Stage Three:* Take on board any comments from Pre-Application response.* Work up detailed drawings - Full Drawing pack to be prepared to include the following:1. Location Plan;2. Site layout / external works;3. Floor plan, cross sections, elevations (existing and proposed).* Design Review prior to preparing Planning Application Package (meeting No.3).* Prepare and include Design & Access Statement.* Prepare and include Historic Impact Assessment, as building is a Listed Building within a Conservation Area.* Prepare and submit formal detailed Planning, Listed Building and Conservation Area Applications to PCC Planning.* Liaison with Planning Officers as required to achieve Planning Consent.Stage Four:* Work up set of Construction Drawings for Building Regulations Application and prepare and submit to PCC Building Control.* Liaise with Fire Officer with means of escape, emergency lighting, signs, etc.* Prepare Tender pack to include:1. Mechanical and Engineering and furniture arrangements;2. Windows, doors, finishes schedules;3. Kitchen and sanitary layouts / schedules.Note: Fulfil the role of Principal Designer up to the point of which a Contractor is appointed under a Design & Build Contract, as defined by CDM Regulations.Stage Five:* Quantity Surveyor to prepare a schedule of works and coordinate information from the Structural Engineer and Mechanical and Engineering Consultants.* Quantity Surveyor to prepare Tender Documents and issue to six Contractors.Stage Six:* Tender Return - Quantity Surveyor to receive tenders and analyse tender costings, advise HTC on suitable tender and contractor.* Quantity Surveyor - prepare Contract Documents and award successful Contractor with the project. Ensure HTC and Contractor sign both sets of Contract Documents.* Architect / Quantity Surveyor - Project Manage the work on site during the course of the Contract - Construction period.* Hold monthly meetings with HTC / Contractor on site.* Quantity Surveyor to issue interim valuations on a monthly basis.* Carry out Contract Administrative work throughout the Construction period to Contract completion and handover. Issue Completion Certificate.* Carry out snagging process six-months after completion and issue End of Defects Period Certificate, once all snags are complete.* Provide Completion Certificates for Mechanical and Engineering and lift installation.Other items to consider and checked if required:* Party wall issues with Construction work tight against neighbours' property.* Whether a bat survey is required for the Planning Application.* Whether a sprinkler system is required (Mechanical Engineer to check with Building Control).* Timescale - Architect to provide a scheduled plan of the various stages and approximate dates when each phase can be achieved to all HTC to plan ahead.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=124688. Fees:* Quotation to provide the breakdown of fees for each stage and include separate fees for Architect / Quantity Surveyor / Project Manager, Structural Engineer, Mechanical & Engineering Consultants.* Fees will be paid on the successful completion of each stage.* All Planning and Building Regulations Application fees to the Local Authority will be paid by HTC direct.* Survey drawings will be provided in PDF/DWG formats.* Hourly rate for attendance at additional meetings.Submission of quotation:* Send to Juliet Raymond, Town Clerk, Haverfordwest Town Council.* Provide CVs with examples of similar type jobs.* Provide details of any projects that have included loan and/or grant funding applications.* Closing date 30 September 2022.(WA Ref:124688)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-124688
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=124688
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
S2W Notice - Website Invitation to Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71000000 - Architectural, construction, engineering and inspection services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Sep 20223 years ago
Submission Deadline
30 Sep 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAVERFORDWEST TOWN COUNCIL
Contact Name
Juliet Raymond
Contact Email
townclerk@haverfordwesttown.co.uk
Contact Phone
+44 1437763771

Buyer Location

Locality
HAVERFORDWEST
Postcode
HAVERFORDW EST
Post Town
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
Not specified
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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