Contract Timeline

Publication Date

15th February 2023 08:56:55 AM

Contract Summary

PROJECT INTRODUCTION AND BACKGROUNDWorking in partnership, Social Farms & Gardens, Open Food Network, Cultivate, Development Trusts Association Wales and Foothold Cymru, aim to demonstrate that the public sector CAN procure efficiently from local producers using methods that benefit the natural environment and local prosperity.Collaborating with Sustainable Food Places Officers in North Powys and Carmarthenshire, two Procurement Hubs are purchasing from local, small-scale growers, aggregating supply and providing produce to the public sector that meets (or exceeds) requirements in terms of ease, cost and sustainability.SUPPORTING GROWERSThe project aims to:• Create new jobs in the rural economy.• Upskill growers.• Provide steady markets for existing horticulture growers and producers.• Provide training in agroecological farming practices as well as enterprise support.• Increase the capacity of growers to meet increasing public demand in North Powys.This pilot will be the test bed for future growers, Hubs and procurers. It will better equip small rural businesses to develop more sustainable and viable enterprises.Our long-term strategy is to use the learning from this pilot to develop the model including technological advancements, upscaling growers/producers and empowering local procurement champions within the public sector.We will be investing in local growers through training, networks and the provision of capital equipment.BRIEF OUTLINEWe are looking for a single organisation with the will, capacity and knowledge to provide lease hire equipment to growers to increase their ability to supply the public sector in North Powys and to grow in ways that benefit nature.Initially, priority of access to the equipment will be given to small-scale, agroecological producers who are feeding into the procurement food hub pilot project (up to 10 growers). Longer term, other growers may also be eligible to hire equipment from the provider.Our aspiration is for a well-managed “library of things” that will be available for growers in and around North Powys at a nominal rate. Equipment could be provided on long-term lease to specific growers and/or short-term lease arrangements could be offered.Equipment will:• Help growers to use more nature-friendly methods• Help growers to be more productive• Help growers to develop and cultivate a wider product range• Help growers to manipulate their produce so it is suitable for public sector market• Help growers to transport their produceThe contract holder will be required to:• Work with the local Sustainable Food Places Coordinator and Procurement Food Hub to assess the priority needs of local growers, within the framework of this project.• Purchase equipment following competitive tendering requirements and anticipating the longevity of the “library”.• Provide a lease hire agreement with sites to include on-site maintenance. Note: Social Farms & Gardens will provide a legal framework template for the lease hire.• Arrange and supervise delivery, installation, initial use and subsequent troubleshooting of equipment supplied.• Keep all necessary financial records relating to the equipment:o Date purchasedo Description of equipmento Price paid (inc. net recoverable VAT)o Serial / Identification numberso Location of the equipmento Any date of disposalo Any sale of net of VATNB – NO equipment must be disposed of, transferred or dissipated before September 2028 without the prior written consent of Social Farms & Gardens (WG IoA 36.)The library of equipment should be easily accessible to growers in North Powys.

Contract Details

Open Contracting ID

ocds-kuma6s-126347

Publication Source

Sell2Wales

Procurement Stage

Award

Procurement Method

N/A

Procurement Method Details

N/A

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

16000000
16100000
16600000
42212000
42215200

CPV Division(s)

16 - Agricultural machinery
42 - Industrial machinery

Awarding Authority

SOCIAL FARMS & GARDENS

Buyer Name

Alison Sheffield

Buyer Email

alison@farmgarden.org.uk

Buyer Phone

+44 7752542853

Buyer Address

Top Floor, 9 Broad Street,

Newtown

SY16 2LU

Awarded Supplier(s)

Supplier Name(s)

CULTIVATE

Contract Timeline

Publication Date

8th November 2022 10:31:48 AM

Tender Deadline

29th November 2022 12:00:00 PM   Expired

Contract Summary

PROJECT INTRODUCTION AND BACKGROUNDWorking in partnership, Social Farms & Gardens, Open Food Network, Cultivate, Development Trusts Association Wales and Foothold Cymru, aim to demonstrate that the public sector CAN procure efficiently from local producers using methods that benefit the natural environment and local prosperity.Collaborating with Sustainable Food Places Officers in North Powys and Carmarthenshire, two Procurement Hubs are purchasing from local, small-scale growers, aggregating supply and providing produce to the public sector that meets (or exceeds) requirements in terms of ease, cost and sustainability.SUPPORTING GROWERSThe project aims to:• Create new jobs in the rural economy.• Upskill growers.• Provide steady markets for existing horticulture growers and producers.• Provide training in agroecological farming practices as well as enterprise support.• Increase the capacity of growers to meet increasing public demand in North Powys.This pilot will be the test bed for future growers, Hubs and procurers. It will better equip small rural businesses to develop more sustainable and viable enterprises.Our long-term strategy is to use the learning from this pilot to develop the model including technological advancements, upscaling growers/producers and empowering local procurement champions within the public sector.We will be investing in local growers through training, networks and the provision of capital equipment.BRIEF OUTLINEWe are looking for a single organisation with the will, capacity and knowledge to provide lease hire equipment to growers to increase their ability to supply the public sector in North Powys and to grow in ways that benefit nature.Initially, priority of access to the equipment will be given to small-scale, agroecological producers who are feeding into the procurement food hub pilot project (up to 10 growers). Longer term, other growers may also be eligible to hire equipment from the provider.Our aspiration is for a well-managed “library of things” that will be available for growers in and around North Powys at a nominal rate. Equipment could be provided on long-term lease to specific growers and/or short-term lease arrangements could be offered.Equipment will:• Help growers to use more nature-friendly methods• Help growers to be more productive• Help growers to develop and cultivate a wider product range• Help growers to manipulate their produce so it is suitable for public sector market• Help growers to transport their produceThe contract holder will be required to:• Work with the local Sustainable Food Places Coordinator and Procurement Food Hub to assess the priority needs of local growers, within the framework of this project.• Purchase equipment following competitive tendering requirements and anticipating the longevity of the “library”.• Provide a lease hire agreement with sites to include on-site maintenance. Note: Social Farms & Gardens will provide a legal framework template for the lease hire.• Arrange and supervise delivery, installation, initial use and subsequent troubleshooting of equipment supplied.• Keep all necessary financial records relating to the equipment:o Date purchasedo Description of equipmento Price paid (inc. net recoverable VAT)o Serial / Identification numberso Location of the equipmento Any date of disposalo Any sale of net of VATNB – NO equipment must be disposed of, transferred or dissipated before September 2028 without the prior written consent of Social Farms & Gardens (WG IoA 36.)The library of equipment should be easily accessible to growers in North Powys.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=126347.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Next StepsTenders should be submitted via Sell2Wales or directly to the contact email below by the dates provided. Full costs should be detailed (including whether VAT is applicable) and you should explain how your track record shows that you could meet the requirements of this contract.Assessment of TendersTenders will be assessed by a panel of Social Farms & Gardens staff and PFH Steering Group member(s). Tenders will be assessed on whether they meet the stated criteria and whether they offer value for money.FURTHER INFORMATIONAlison Sheffield, Project Coordinator, Social Farms & Gardensalison@farmgarden.org.uk, 07752 542 853This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.(WA Ref:126347)Relates to the following project/programme financed by EU Community Funds: Relates to the following project/programme financed by EU Community Funds: Rural Development Fund. CSCDS Innovative Approaches and Collaborative Growing.

Contract Details

Open Contracting ID

ocds-kuma6s-126347

Publication Source

Sell2Wales

Procurement Stage

Tender

Procurement Method

Open

Procurement Method Details

N/A

Procurement Category

Services

Tender Suitability

Framework / DPS

Contract Classification

CPV Code(s)

16000000
16100000
16600000
42212000
42215200

CPV Division(s)

16 - Agricultural machinery
42 - Industrial machinery

Awarding Authority

SOCIAL FARMS & GARDENS

Buyer Name

Alison Sheffield

Buyer Email

alison@farmgarden.org.uk

Buyer Phone

+44 7752542853

Buyer Address

Top Floor, 9 Broad Street,

Newtown

SY16 2LU