Tender

Servicing and Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors 2024

MELIN HOMES LIMITED

This public procurement record has 1 release in its history.

Tender

15 Sep 2023 at 00:00

Summary of the contracting process

Melin Homes Limited, based in Pontypool, UK, has initiated a tender process for "Servicing and Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors 2024" in the housing and community amenities category. The procurement stage is currently active with a deadline for submissions on October 16, 2023. The tender, with a value of £150,000 GBP, follows an open procedure and involves multiple delivery locations in local authority areas. Businesses specializing in servicing and repairs of the mentioned systems, operating in Torfaen, Monmouthshire, Newport, Blaenau Gwent, and Powys, are well-suited to compete in this opportunity.

This procurement opportunity by Melin Homes Limited offers a chance for service providers to secure contracts for maintenance and repair services of specialized systems in diverse housing types for a four-year period starting in 2024. With a focus on compliance and safety standards, businesses capable of delivering inspection, testing, and repair services in the specified regions stand to benefit. The contract structure includes potential renewals extending to a maximum of four years, providing stability and growth opportunities for successful bidders aiming to contribute to sustainable communities following the authority's socio-economic objectives.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Servicing and Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors 2024

Notice Description

Servicing and Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors.

Lot Information

Servicing of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors

4.1 Melin Homes wishes to appoint an experienced service providers to deliver the inspection, testing, maintenance and repair of the fire detection systems, intruder detection, fire detection, emergency lighting and Smoke Ventilation Systems, Automatic windows, and doors, ensuring compliance with all relevant manufacturer requirements, industry, and safety standards. 4.2 It is proposed that the procurement exercise will be divided into lots as detailed below. Bidders may bid for one or both lots. 4.3 The contract will be spilt into LOTS. LOT 1 - Servicing LOT 2 - Repairs and Out of Hours 4.4 The resulting applicant will cover the general needs housing, sheltered and supported housing owned by Melin homes, which includes dwellings of various types including flats, maisonettes, and multiple occupancy blocks.

Renewal: The Contract will run for a maximum of 4 years, covering an initial period of 2 years plus an option of extending for a further 2 periods of 1 year (2+1+1=4) following contract signature (the "Initial Term").

Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors

4.1 Melin Homes wishes to appoint an experienced service providers to deliver the inspection, testing, maintenance and repair of the fire detection systems, intruder detection, fire detection, emergency lighting and Smoke Ventilation Systems, Automatic windows, and doors, ensuring compliance with all relevant manufacturer requirements, industry, and safety standards. 4.2 It is proposed that the procurement exercise will be divided into lots as detailed below. Bidders may bid for one or both lots. 4.3 The contract will be spilt into LOTS LOT 1 - Servicing LOT 2 - Repairs and Out of Hours

Renewal: The Contract will run for a maximum of 4 years, covering an initial period of 2 years plus an option of extending for a further 2 periods of 1 year (2+1+1=4) following contract signature (the "Initial Term").

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-134816
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=134816
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50116100 - Electrical-system repair services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Sep 20232 years ago
Submission Deadline
16 Oct 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2024 - 31 Jan 2026 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
MELIN HOMES LIMITED
Contact Name
Not specified
Contact Email
procurement.team@melinhomes.co.uk
Contact Phone
+44 1495745910

Buyer Location

Locality
PONTYPOOL
Postcode
NP4 0XJ
Post Town
Newport
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL Wales, TLL1 West Wales and The Valleys

Local Authority
Torfaen
Electoral Ward
Pontypool Fawr
Westminster Constituency
Torfaen

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-134816-2023-09-15T00:00:00Z",
    "date": "2023-09-15T00:00:00Z",
    "ocid": "ocds-kuma6s-134816",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-29",
            "name": "Melin Homes Limited",
            "identifier": {
                "legalName": "Melin Homes Limited"
            },
            "address": {
                "streetAddress": "Ty'r Efail, Lower Mill Field",
                "locality": "Pontypool",
                "region": "UK",
                "postalCode": "NP4 0XJ"
            },
            "contactPoint": {
                "email": "Procurement.Team@melinhomes.co.uk",
                "telephone": "+44 1495745910",
                "url": "https://www.sell2wales.gov.wales"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.melinhomes.co.uk/"
            }
        },
        {
            "id": "org-2",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Melin Homes Limited",
        "id": "org-29"
    },
    "tender": {
        "id": "ocds-kuma6s-134816-tender-134816-459",
        "title": "Servicing and Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors 2024",
        "description": "Servicing and Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50116100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "operates in 5 local authority areas; Torfaen, Monmouthshire, Newport, Blaenau Gwent, and Powys"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL"
                    },
                    {
                        "region": "UKL1"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "50116100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Torfaen, Monmouthshire, Newport, Blaenau Gwent, and Powys"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL"
                    },
                    {
                        "region": "UKL1"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amount": 150000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.sell2wales.gov.wales",
        "tenderPeriod": {
            "endDate": "2023-10-16T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-10-16T12:00:00Z"
        },
        "documents": [
            {
                "id": "SEP450778",
                "documentType": "contractNotice",
                "title": "Servicing and Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors 2024",
                "description": "Servicing and Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP450778",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "ocds-kuma6s-134816-document-134816-SEP450778-1",
                "title": "Tender documents",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP450778&idx=1",
                "datePublished": "2023-09-15T13:45:05Z",
                "dateModified": "2023-09-15T13:45:05Z",
                "format": "application/x-zip-compressed"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Servicing of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors",
                "description": "4.1 Melin Homes wishes to appoint an experienced service providers to deliver the inspection, testing, maintenance and repair of the fire detection systems, intruder detection, fire detection, emergency lighting and Smoke Ventilation Systems, Automatic windows, and doors, ensuring compliance with all relevant manufacturer requirements, industry, and safety standards. 4.2 It is proposed that the procurement exercise will be divided into lots as detailed below. Bidders may bid for one or both lots. 4.3 The contract will be spilt into LOTS. LOT 1 - Servicing LOT 2 - Repairs and Out of Hours 4.4 The resulting applicant will cover the general needs housing, sheltered and supported housing owned by Melin homes, which includes dwellings of various types including flats, maisonettes, and multiple occupancy blocks.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2024-02-01T00:00:00Z",
                    "endDate": "2026-01-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will run for a maximum of 4 years, covering an initial period of 2 years plus an option of extending for a further 2 periods of 1 year (2+1+1=4) following contract signature (the \"Initial Term\")."
                }
            },
            {
                "id": "2",
                "title": "Repairs of Fire Alarms, Emergency Lighting, Smoke Ventilation Systems AND Automatic Windows and Doors",
                "description": "4.1 Melin Homes wishes to appoint an experienced service providers to deliver the inspection, testing, maintenance and repair of the fire detection systems, intruder detection, fire detection, emergency lighting and Smoke Ventilation Systems, Automatic windows, and doors, ensuring compliance with all relevant manufacturer requirements, industry, and safety standards. 4.2 It is proposed that the procurement exercise will be divided into lots as detailed below. Bidders may bid for one or both lots. 4.3 The contract will be spilt into LOTS LOT 1 - Servicing LOT 2 - Repairs and Out of Hours",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2024-02-01T00:00:00Z",
                    "endDate": "2026-01-31T00:00:00Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will run for a maximum of 4 years, covering an initial period of 2 years plus an option of extending for a further 2 periods of 1 year (2+1+1=4) following contract signature (the \"Initial Term\")."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647,
            "maximumLotsAwardedPerSupplier": 2
        },
        "bidOpening": {
            "date": "2023-10-16T12:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "50116100",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=134816. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Melin Homes Sustainable Communities Fund 14.1 It is Melin Homes' responsibility to deliver and report on Welsh procurement, supply-chain opportunities, resource and waste, targeted recruitment and training (TR&T) and community donations, to enable us to monitor our economic and environmental impact in Wales. Therefore, activities will support this based on the minimum guidelines of 0.5% of the contract value will be payable by the contractor/supplier. Invoicing for the Sustainable Communities Fund sum will be subject to VAT and invoices raised at time agreed at purchase/pre contract. (WA Ref:134816)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-134816"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}