Planning

Cleaning and Window Cleaning

CARDIFF UNIVERSITY

This public procurement record has 1 release in its history.

Planning

25 Sep 2023 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The procurement process involves Cardiff University seeking new cleaning contracts for its buildings across the University Campus. The University has published a planning notice for multi-lot contracts, including cleaning services for South Campus, North Campus, and window cleaning for academic and residences. The University is currently in the planning stage and has scheduled a supplier engagement session on Monday 23rd October 2023 for interested parties to register attendance.

This tender from Cardiff University offers opportunities for businesses specializing in cleaning services to expand their operations. Companies interested in providing cleaning services for educational buildings and residences could compete for specific lots within this tender. By engaging with Cardiff University's procurement process, businesses can access a potential contract value of GBP 4,785,809 for the cleaning services specified in the lots offered by the University. Interested businesses should register for the supplier engagement session and take note of the important deadlines set by the University.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Cleaning and Window Cleaning

Notice Description

Cardiff University is looking to establish a new cleaning contract for all University buildings in our University Campus. This will be a multi Lot contract. Lotting Structure: Lot 1 - South Campus Cleaning - Approx value GBP 2,708,596 Per annum Appointment of 1 Contractor Lot 2 - North Campus Cleaning - Approx value GBP 2,077,210 Per annum Appointment of 1 Contractor Lot 3 - Window Cleaning - Academic and Residences - Approx Value GBP 95,000 Per annum Appointment of 1 Contractor The University are hosting an in-person only, supplier engagement session on Monday 23rd October 2023, (09.00 - 10:00) - Venue Room 0.07 Hadyn Ellis Building, Maindy Road, Cardiff, CF24 4HQ. Parking is not available on site. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per lot. The deadline for registering attendance at the event is Thursday 19 October 2023 at 1700 (5pm). The University reserves the right to reject an application to attend sent after this time. This PIN is not a call for competition

Lot Information

Lot 1 - South Campus Cleaning

Cardiff University is looking to establish a new cleaning contract for all University buildings in our University Campus. This will be a multi Lot contract. Lotting Structure: Lot 1 - South Campus Cleaning - Approx value GBP 2,708,596 Per annum Appointment of 1 Contractor Scope: General Cleaning Includes internal out of hours cleaning and day time janitorial support for all academic / administration / and research buildings. Excludes Halls of Residence and Student Houses. Includes the supply of all consumable products including paper supplies. Includes cleaning duties within identified 'Green' risk areas (labs etc). Excludes cleaning duties within any higher 'Amber' or 'Red' risk areas. The University are hosting an in-person only, supplier engagement session on Monday 23rd October 2023, (09.00 - 10:00) - Venue Room 0.07 Hadyn Ellis Building, Maindy Road, Cardiff, CF24 4HQ. Parking is not available on site. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per lot. The deadline for registering attendance at the event is Thursday 19 October 2023 at 1700 (5pm). The University reserves the right to reject an application to attend sent after this time. This PIN is not a call for competition.

Lot 2 - North Campus Cleaning

Cardiff University is looking to establish a new cleaning contract for all University buildings in our University Campus. This will be a multi Lot contract. Lotting Structure: Lot 2 - North Campus Cleaning - Approx value GBP 2,077,210 Per annum Appointment of 1 Contractor Scope: General Cleaning Includes internal out of hours cleaning and day time janitorial support for all academic / administration / and research buildings. Excludes Halls of Residence and Student Houses. Includes the supply of all consumable products including paper supplies. Includes cleaning duties within identified 'Green' risk areas (labs etc). Excludes cleaning duties within any higher 'Amber' or 'Red' risk areas. The University are hosting an in-person only, supplier engagement session on Monday 23rd October 2023, (09.00 - 10:00) - Venue Room 0.07 Hadyn Ellis Building, Maindy Road, Cardiff, CF24 4HQ. Parking is not available on site. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per lot. The deadline for registering attendance at the event is Thursday 19 October 2023 at 1700 (5pm). The University reserves the right to reject an application to attend sent after this time. This PIN is not a call for competition.

Lot 3 - Window Cleaning

Cardiff University is looking to establish a new cleaning contract for all University buildings in our University Campus. This will be a multi Lot contract. Lotting Structure: Lot 3 - Window Cleaning - Academic and Residences - Approx Value GBP 95,000 Per annum Appointment of 1 Contractor Scope: Includes scheduled external cleaning of windows, canopys (incl. perspex cycle shelters), signage (free standing and building fixed) and cladding at all university buildings, including Residences. Includes some internal window / glass cleaning. The University are hosting an in-person only, supplier engagement session on Monday 23rd October 2023, (09.00 - 10:00) - Venue Room 0.07 Hadyn Ellis Building, Maindy Road, Cardiff, CF24 4HQ. Parking is not available on site. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per lot. The deadline for registering attendance at the event is Thursday 19 October 2023 at 1700 (5pm). The University reserves the right to reject an application to attend sent after this time. This PIN is not a call for competition.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-135079
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135079
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911000 - Accommodation, building and window cleaning services

90919200 - Office cleaning services

Notice Value(s)

Tender Value
£4,785,809 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20232 years ago
Submission Deadline
Not specified
Future Notice Date
30 Oct 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF UNIVERSITY
Contact Name
Not specified
Contact Email
pricejk@cardiff.ac.uk
Contact Phone
+44 2920879648

Buyer Location

Locality
CARDIFF
Postcode
CF24 0DE
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Adamsdown
Westminster Constituency
Cardiff East

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP451296
    Cleaning and Window Cleaning - Cardiff University is looking to establish a new cleaning contract for all University buildings in our University Campus. This will be a multi Lot contract. Lotting Structure: Lot 1 - South Campus Cleaning - Approx value GBP 2,708,596 Per annum Appointment of 1 Contractor Lot 2 - North Campus Cleaning - Approx value GBP 2,077,210 Per annum Appointment of 1 Contractor Lot 3 - Window Cleaning - Academic and Residences - Approx Value GBP 95,000 Per annum Appointment of 1 Contractor The University are hosting an in-person only, supplier engagement session on Monday 23rd October 2023, (09.00 - 10:00) - Venue Room 0.07 Hadyn Ellis Building, Maindy Road, Cardiff, CF24 4HQ. Parking is not available on site. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per lot. The deadline for registering attendance at the event is Thursday 19 October 2023 at 1700 (5pm). The University reserves the right to reject an application to attend sent after this time. This PIN is not a call for competition

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-135079-2023-09-25T00:00:00Z",
    "date": "2023-09-25T00:00:00Z",
    "ocid": "ocds-kuma6s-135079",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-4",
            "name": "Cardiff University",
            "identifier": {
                "legalName": "Cardiff University"
            },
            "address": {
                "streetAddress": "Procurement Services, McKenzie House, 30-36 Newport Road",
                "locality": "Cardiff",
                "region": "UKL",
                "postalCode": "CF24 0DE"
            },
            "contactPoint": {
                "email": "PriceJK@cardiff.ac.uk",
                "telephone": "+44 2920879648"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers"
            }
        }
    ],
    "buyer": {
        "name": "Cardiff University",
        "id": "org-4"
    },
    "planning": {
        "documents": [
            {
                "id": "SEP451296",
                "documentType": "plannedProcurementNotice",
                "title": "Cleaning and Window Cleaning",
                "description": "Cardiff University is looking to establish a new cleaning contract for all University buildings in our University Campus. This will be a multi Lot contract. Lotting Structure: Lot 1 - South Campus Cleaning - Approx value GBP 2,708,596 Per annum Appointment of 1 Contractor Lot 2 - North Campus Cleaning - Approx value GBP 2,077,210 Per annum Appointment of 1 Contractor Lot 3 - Window Cleaning - Academic and Residences - Approx Value GBP 95,000 Per annum Appointment of 1 Contractor The University are hosting an in-person only, supplier engagement session on Monday 23rd October 2023, (09.00 - 10:00) - Venue Room 0.07 Hadyn Ellis Building, Maindy Road, Cardiff, CF24 4HQ. Parking is not available on site. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per lot. The deadline for registering attendance at the event is Thursday 19 October 2023 at 1700 (5pm). The University reserves the right to reject an application to attend sent after this time. This PIN is not a call for competition",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP451296",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-kuma6s-135079-tender-135079-CU.1457.JP",
        "title": "Cleaning and Window Cleaning",
        "description": "Cardiff University is looking to establish a new cleaning contract for all University buildings in our University Campus. This will be a multi Lot contract. Lotting Structure: Lot 1 - South Campus Cleaning - Approx value GBP 2,708,596 Per annum Appointment of 1 Contractor Lot 2 - North Campus Cleaning - Approx value GBP 2,077,210 Per annum Appointment of 1 Contractor Lot 3 - Window Cleaning - Academic and Residences - Approx Value GBP 95,000 Per annum Appointment of 1 Contractor The University are hosting an in-person only, supplier engagement session on Monday 23rd October 2023, (09.00 - 10:00) - Venue Room 0.07 Hadyn Ellis Building, Maindy Road, Cardiff, CF24 4HQ. Parking is not available on site. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per lot. The deadline for registering attendance at the event is Thursday 19 October 2023 at 1700 (5pm). The University reserves the right to reject an application to attend sent after this time. This PIN is not a call for competition",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "90919200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Cardiff University"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL22"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "90919200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Cardiff University"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL22"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "id": "90911000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Cardiff University"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL22"
                    }
                ],
                "relatedLot": "3"
            }
        ],
        "value": {
            "amount": 4785809,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 - South Campus Cleaning",
                "description": "Cardiff University is looking to establish a new cleaning contract for all University buildings in our University Campus. This will be a multi Lot contract. Lotting Structure: Lot 1 - South Campus Cleaning - Approx value GBP 2,708,596 Per annum Appointment of 1 Contractor Scope: General Cleaning Includes internal out of hours cleaning and day time janitorial support for all academic / administration / and research buildings. Excludes Halls of Residence and Student Houses. Includes the supply of all consumable products including paper supplies. Includes cleaning duties within identified 'Green' risk areas (labs etc). Excludes cleaning duties within any higher 'Amber' or 'Red' risk areas. The University are hosting an in-person only, supplier engagement session on Monday 23rd October 2023, (09.00 - 10:00) - Venue Room 0.07 Hadyn Ellis Building, Maindy Road, Cardiff, CF24 4HQ. Parking is not available on site. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per lot. The deadline for registering attendance at the event is Thursday 19 October 2023 at 1700 (5pm). The University reserves the right to reject an application to attend sent after this time. This PIN is not a call for competition.",
                "status": "planned"
            },
            {
                "id": "2",
                "title": "Lot 2 - North Campus Cleaning",
                "description": "Cardiff University is looking to establish a new cleaning contract for all University buildings in our University Campus. This will be a multi Lot contract. Lotting Structure: Lot 2 - North Campus Cleaning - Approx value GBP 2,077,210 Per annum Appointment of 1 Contractor Scope: General Cleaning Includes internal out of hours cleaning and day time janitorial support for all academic / administration / and research buildings. Excludes Halls of Residence and Student Houses. Includes the supply of all consumable products including paper supplies. Includes cleaning duties within identified 'Green' risk areas (labs etc). Excludes cleaning duties within any higher 'Amber' or 'Red' risk areas. The University are hosting an in-person only, supplier engagement session on Monday 23rd October 2023, (09.00 - 10:00) - Venue Room 0.07 Hadyn Ellis Building, Maindy Road, Cardiff, CF24 4HQ. Parking is not available on site. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per lot. The deadline for registering attendance at the event is Thursday 19 October 2023 at 1700 (5pm). The University reserves the right to reject an application to attend sent after this time. This PIN is not a call for competition.",
                "status": "planned"
            },
            {
                "id": "3",
                "title": "Lot 3 - Window Cleaning",
                "description": "Cardiff University is looking to establish a new cleaning contract for all University buildings in our University Campus. This will be a multi Lot contract. Lotting Structure: Lot 3 - Window Cleaning - Academic and Residences - Approx Value GBP 95,000 Per annum Appointment of 1 Contractor Scope: Includes scheduled external cleaning of windows, canopys (incl. perspex cycle shelters), signage (free standing and building fixed) and cladding at all university buildings, including Residences. Includes some internal window / glass cleaning. The University are hosting an in-person only, supplier engagement session on Monday 23rd October 2023, (09.00 - 10:00) - Venue Room 0.07 Hadyn Ellis Building, Maindy Road, Cardiff, CF24 4HQ. Parking is not available on site. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per lot. The deadline for registering attendance at the event is Thursday 19 October 2023 at 1700 (5pm). The University reserves the right to reject an application to attend sent after this time. This PIN is not a call for competition.",
                "status": "planned"
            }
        ],
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 2,
            "awardCriteriaDetails": "Prospective suppliers may bid for any lot, but will only be awarded one cleaning lot. A supplier may win one cleaning Lot only. Window cleaning will be awarded to the top scoring bidder regardless if they have already won a cleaning lot."
        },
        "communication": {
            "atypicalToolUrl": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home",
            "futureNoticeDate": "2023-10-30T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "90919200",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "The University are hosting an in-person only, supplier engagement session on Monday 23rd October 2023, (09.00 - 10:00) - Venue Room 0.07 Hadyn Ellis Building, Maindy Road, Cardiff, CF24 4HQ. Parking is not available on site. In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend https://in-tendhost.co.uk/cardiffuniversity/ Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Suppliers will be limited to 2 attendees per lot. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=135079. (WA Ref:135079)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-135079"
        }
    ],
    "noticetype": "OJEU - F1 - Prior Information Notice"
}