Award

Feasibility study for future management of Llangors Common

POWYS COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

15 Dec 2023 at 16:14

S2W Notice - Website Contract Award Notice
Tender

02 Nov 2023 at 15:49

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

The Powys County Council has awarded a contract for a feasibility study for the future management of Llangors Common. The study aims to enhance infrastructure to support the local visitor economy and residents. The project is funded by the UK Government through the UK Shared Prosperity Fund and supported by Powys County Council. The contract was signed on 15th December 2023, and the study must be complete with invoices submitted by 15th March 2024. The feasibility study involves engaging with stakeholders, developing a plan for enhancements, and preparing a business case for grant funding.

This tender presents an opportunity for businesses in the services sector to participate in a project aimed at improving visitor infrastructure at Llangors Common. Companies with expertise in feasibility studies, advisory services, and analysis would be well-suited to compete. The tender requires quotes to be received by 4th December 2023, offering a budget capped at £20,000 excluding VAT. The project activities include engaging with various stakeholders, assessing funding sources, and developing a costed plan for sustainable enhancements. The successful contractor will need to accommodate different engagement styles and be prepared for site visits to gather necessary information for the study.

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Notice Information

Notice Title

Feasibility study for future management of Llangors Common

Notice Description

Summary: Quotes are sought for a feasibility study to assess the options and sustainability of enhancements to infrastructure on Llangorse common, to support the local visitor economy and residents' use. This project is funded by the UK Government through the UK Shared Prosperity Fund, supported by Powys County Council.Timescales: Quotes must be received no later than Monday 4th December 2023 and the contract will be awarded by Friday 8th December 2023.The study must be complete and invoices submitted by 15th March 2024. It is expected that a draft report will be submitted to the Council for review no later than 1st March 2024.Background: Llangorse common and lake is a popular area for visitors to Powys and is within the Brecon Beacons National Park. The common is subject to a Scheme of Management under which Powys County Council has discretionary management powers. The visitor infrastructure is in need of urgent improvement. Short term funding is needed to achieve this, together with a sustainably funded longer term management plan.Outcomes:* A business case with a cost benefit analysis around enhancing infrastructure on the common and its long-term management, as a basis for a grant funding application.* Options appraisal to support formation of a legally constituted management group.* Recommendations around realistic options for funding sources, both for implementation of capital work and revenue maintenance.Outputs:* A report identifying:o The infrastructure enhancements that are most needed to support the local visitor economy and the costs of carrying out capital work.-The options and costs of longer-term revenue maintenance.-An analysis of the likely benefits for local businesses.-A plan for enhancement of the common that is sympathetic to its designation as common land, its biodiversity and the character of the area.-Realistic funding sources for both capital work and revenue maintenance.Project activities:1. Engage with the owner of the common, registered graziers, businesses and other organisations directly connected with it to understand the current (baseline) position and their longer-term needs and aspirations for the area.2. Engage with the Local Member, Community Council and wider community in Llangorse to understand the actual and potential benefits that the common could bring to the community, from the perspective of tourism and local use.3. Liaise with Powys County Council and the Brecon Beacons National Park Authority to understand the constraints, implications and opportunities around the designation as common land, biodiversity, highways and planning and associated consents (e.g. SuDS or designated sites.)4. Investigate options and income sources for both capital enhancements and revenue maintenance e.g. car parking charges. This may require footfall studies or other assessment of realistic income levels through the year.5. Develop a plan with a costed set of options for sympathetic and sustainable enhancements to the common, including the car parking area.6. Consult with the owner of the common, registered graziers, businesses and other organisations directly connected with it, Community Council and Local Member around the plans to agree priorities for a final, costed plan.7. Review the options for a constituted management group that addresses issues around liability and insurance and seek any necessary supporting advice (e.g. legal) to provide a recommendation for a sustainable structure, with any ongoing costs.8. Prepare a business case setting out the recommendations, conclusions and costs in relation to the above, as a basis for a grant funding application and formation of a management group.Further information:* The contractor will need to make at least one visit to the common to familiarise themselves with it and is highly likely to need to make further visits e.g. to observe footfall. This may include weekends, as the busiest times for visitors to the common.* The contractor will need to accommodate a range of engagement styles including face to face, phone, email and Teams depending on the preferences of those being consulted. The Council will provide a list of the names and contact details of those who wish to be involved and any information that we hold about their preference e.g. face to face. The contractor will work under a data processing agreement in carrying out this work.* The Council will provide maps of the common as a starting point, showing known constraints e.g. designated common land boundaries, environmentally protected areas. The contractor will need their own GIS mapping software, but the Council can provide datasets showing the registered common land boundary and public rights of way.* Questions around the designation as common land and public rights of way legislation can be discussed with Powys County Council, as the commons registration authority and highway authority. However, the contractor will need to assess the implications of this for the proposed management.* The quote should include the costs of any specialist external advice required e.g. around legal issues or practical work options and costings. The costings for carrying out capital enhancements is expected to be at current rates. For longer term maintenance costs, assumptions around inflation must be explained.* The core group who are likely to have key roles in managing the common have already begun to investigate the options for forming a constituted group and will continue to progress this, as a basis for discussion with the successful contractor.Quotes: The budget is capped at PS20,000 excluding VAT.Quotes should include the hourly rates being charged for each role employed by the contractor, anticipated travel and subsistence costs and any associated costs e.g. legal advice, together with the assumptions on which these are based.The contractor should set out their proposed approach and timelines for this feasibility study, together with any previous experience of carrying out studies of this nature.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-136089
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136089
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

71241000 - Feasibility study, advisory service, analysis

79314000 - Feasibility study

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Dec 20232 years ago
Submission Deadline
4 Dec 2023Expired
Future Notice Date
Not specified
Award Date
15 Dec 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POWYS COUNTY COUNCIL
Contact Name
Andrea Mansfield, Sian Barnes
Contact Email
andrea.mansfield@powys.gov.uk, sian.barnes@powys.gov.uk
Contact Phone
+44 01597826000, +44 01597827595

Buyer Location

Locality
LLANDRINDOD WELLS
Postcode
LD1 5LG
Post Town
Llandrindod Wells
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
Not specified
Local Authority
Powys
Electoral Ward
Llandrindod South
Westminster Constituency
Brecon, Radnor and Cwm Tawe

Supplier Information

Number of Suppliers
1
Supplier Name

RICHARDS, MOOREHEAD & LAING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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