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Medical Workforce Electronic Systems

NHS Wales Shared Services Partnership

This public procurement record has 2 releases in its history.

Award

11 Dec 2024 at 00:00

OJEU - F3 - Contract Award Notice
Tender

18 Mar 2024 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership, acting on behalf of the Cardiff and Vale University Local Health Board, has launched a tender for a Medical Workforce Electronic System aimed at optimising medical and dental workforce management. This open procedure tender, classified under the health industry category (CPV code 72222200), is located in Cardiff, Wales. The procurement stage is active, with the tender period ending on 17 April 2024. The value of the contract is estimated at £900,000, and the system must support live staff level data, enhancing capacity and demand planning for the Health Board. The anticipated contract duration is 2520 days with an option to extend for up to 24 months at the Health Board's discretion.

This tender presents significant growth opportunities for businesses experienced in developing comprehensive electronic workforce systems. Ideal candidates would be those that can provide solutions allowing real-time coordination, rostering for all clinician levels, leave booking, compliance with various regulations, and integration with existing internal and external systems such as the Electronic Staff Record (ESR). Companies with a background in cloud-based solutions, flexible system designs, and those capable of implementing AI-driven features for automated rostering will find this tender particularly suitable. Engaging in this project offers the chance to form strategic partnerships with the NHS and contribute to improving healthcare service delivery in Wales.

How relevant is this notice?

Notice Information

Notice Title

Medical Workforce Electronic Systems

Notice Description

NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who require a Medical Workforce Electronic System. The Health Board's Workforce team have a vision of an aligned medical and dental workforce to the right place, at right time to deliver the best quality service for the patients in the most cost effective manner. In order to achieve this vision, there is an aim to support capacity and demand planning of medical workforce through live staff level data which will provide a transparent picture of the Health Board's real time medical capacity.

Lot Information

Lot 1

The Health Board require a Medical and Dental Workforce Electronic System that can sustain the size of the Health Board and provides some if not all (but not limited to) the following criteria/functions; a) allows live Health Board wide coordination of the workforce and real time changes to rota b) roster for both junior and senior clinicians c) allows rota of all on-calls, post on-call, ward cover and hot weeks d) flexible system that can include outpatients, theatres and other elective activity e) simple to complete f) allows for record swaps (either via a coordinator or directly by clinicians) g) direct click through to contact details for the clinicians so that they can be called on their mobile and other devices h) able to book all types of leave and able to highlight potential clashes or lack of cover in advance i) incorporates rules including WTD, excessive hours, shifts patterns etc. j) links with entire workforce which includes substantive to bank workforce k) dedicated app l) Links to internal system for example, Electronic Staff Record (ESR) m) interacts with job plans on external systems that are utilised by the Health Board n) interacts with claim forms for extra shifts o) capacity to access hospital pathways or interoperability with a hospital pathways app p) access to Health Board wide rota q) cloud based system accessible on both PC as well as ipad r) reports are included or configurable to extract data to provide KPI's. s) ability to configure different user accounts/profiles and and levels of access/roles t) potential ability for the rostering system to use AI and current algorithmic technology to 'auto design' rotas based on pre-set departmental or organisations principles with minimal human intervention or manipulation with the ability for automated rostering requests and swap processing." u) Open source format API for example, the ability to link in with existing and future IT interfaces particularly the NDR (National Data Resource) which would enable future workforce and healthcare research and digital improvement. It should also be noted that the Health Board must maintain full control over all data inputted into any rostering system in light of GDPR considerations and restrictions will be required on the ability of any provider to use rota and personal data or the sharing of such data with third parties.

Renewal: Within the 84 months stated above, there is an option to extend for up to twenty four months at the Health Board's sole discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-138962
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138962
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222200 - Information systems or technology planning services

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Dec 20241 years ago
Submission Deadline
17 Apr 2024Expired
Future Notice Date
Not specified
Award Date
11 Dec 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
SA31 3BB
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town West
Westminster Constituency
Caerfyrddin

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR471183
    Medical Workforce Electronic Systems - NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who require a Medical Workforce Electronic System. The Health Board's Workforce team have a vision of an aligned medical and dental workforce to the right place, at right time to deliver the best quality service for the patients in the most cost effective manner. In order to achieve this vision, there is an aim to support capacity and demand planning of medical workforce through live staff level data which will provide a transparent picture of the Health Board's real time medical capacity.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC496100
    Medical Workforce Electronic Systems - NHS Wales Shared Services Partnership (NWSSP), hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who require a Medical Workforce Electronic System. The Health Board's Workforce team have a vision of an aligned medical and dental workforce to the right place, at right time to deliver the best quality service for the patients in the most cost effective manner. In order to achieve this vision, there is an aim to support capacity and demand planning of medical workforce through live staff level data which will provide a transparent picture of the Health Board's real time medical capacity.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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