Award

Aroma Cups and Accessories

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 3 releases in its history.

Award

31 Jan 2025 at 00:00

Tender

23 May 2024 at 00:00

Planning

22 Apr 2024 at 00:00

Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, managed a public procurement process for the Cardiff and Vale University Health Board to secure a supplier for disposable coffee cups and accessories under the title "Aroma Cups and Accessories". This process, categorised under the health industry, took place in Cardiff, UK. The procurement method was an open procedure focusing on goods, with the key award date being 13 January 2025. The process has progressed through planning and tender stages, culminating in an awarded contract valued at £750,000 to Tri-Star Packaging Supplies Ltd.

This tender provides substantial opportunities for businesses specialising in eco-friendly packaging solutions. Businesses capable of delivering sustainable, high-quality disposable coffee cups that meet rigorous health and safety standards, and offering additional services such as customisation and environmentally responsible disposal, will find promising growth prospects. The contract's emphasis on sustainability and quality assures long-term partnership potential with a major health organisation, making it particularly attractive to SMEs keen on contributing to eco-friendly initiatives within the healthcare sector.

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Notice Title

Aroma Cups and Accessories

Notice Description

The Cardiff and Vale University Health Board (the Health Board) require the provision of disposable coffee cups to be used across the facilities. The purpose of this tender is to work with the successful supplier to meet the Health Board's requirements for sustainable, high-quality disposable coffee cups. Scope: Provide disposable coffee cups of various sizes and designs suitable for use in the Health Board's coffee shops and other designated areas. The scope of work includes but is not limited to: - Supplying disposable coffee cups in bulk quantities as per the Health Board's requirements. - Ensuring that the coffee cups meet all relevant health and safety standards. - Providing options for eco-friendly and sustainable coffee cup materials. - Offering customisation options for branding or labeling on the coffee cups if required. - Assisting with the disposal or recycling of used coffee cups in an environmentally responsible manner. Technical Specification: The disposable coffee cups must be leak-proof and suitable for both hot and cold beverages. Cups should be made from sustainable materials such as biodegradable paper or compostable PLA (Polylactic Acid). Capacity options should range from small (6 oz) to large (16 oz) to accommodate different serving sizes. Designs should be aesthetically pleasing and consistent with the Health Board's branding guidelines of the outlet Aroma. Lids compatible with the cups should be provided to prevent spillage and maintain beverage temperature. Delivery and Distribution: The supplier should offer timely delivery of the disposable coffee cups to various locations within the Health Board's premises. Distribution logistics should be efficient to ensure adequate stock levels are maintained at all times. Quality Assurance: The supplier must guarantee the quality and integrity of the disposable coffee cups supplied. Regular quality checks should be conducted to ensure consistency in material, construction, and performance. Any defects or issues with the coffee cups should be promptly addressed and resolved by the supplier. Environmental Consideration: Preference will be given to suppliers who offer environmentally friendly options and demonstrate a commitment to sustainability. Suppliers provided information on the environmental impact of their products and any initiatives to reduce carbon footprint. Evaluation Criteria: Proposals were evaluation based on factors such as product quality, sustainability, pricing, delivery capabilities, and supplier reliability.

Lot Information

Lot 1

Please note additional information on this procurement: 1. The Contracting Authority reserves the right to award the contract in whole, in part or annual the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. The Contracting Authority will not accept completed ITT's after the stated closing date. 4. All documents to be priced (where applicable) in sterling and all payments made in sterling. 5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board.

Renewal: Two year extension option - 1st September 2027 to 31st August 2029

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-140901
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140901
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

55 - Hotel, restaurant and retail trade services


CPV Codes

39220000 - Kitchen equipment, household and domestic items and catering supplies

39222000 - Catering supplies

39222100 - Disposable catering supplies

39310000 - Catering equipment

39311000 - Light catering equipment

55500000 - Canteen and catering services

55520000 - Catering services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£750,000 £500K-£1M

Notice Dates

Publication Date
31 Jan 20251 years ago
Submission Deadline
24 Jun 2024Expired
Future Notice Date
22 May 2024Expired
Award Date
13 Jan 20251 years ago
Contract Period
1 Sep 2024 - 31 Aug 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Lily Prance
Contact Email
lily.prance@wales.nhs.uk, philip.jones12@wales.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL22 Cardiff and Vale of Glamorgan

Local Authority
Denbighshire
Electoral Ward
Bodelwyddan
Westminster Constituency
Clwyd North

Supplier Information

Number of Suppliers
1
Supplier Name

TRI-STAR PACKAGING SUPPLIES

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR475478
    Aroma Cups and Accessories - The Cardiff and Vale University Health Board (the Health Board) is seeking proposals from suppliers for the provision of disposable coffee cups to be used across its facilities. The purpose of this tender is to select a supplier who can meet the Health Board's requirements for sustainable, high-quality disposable coffee cups. Scope: The selected supplier shall provide disposable coffee cups of various sizes and designs suitable for use in the Health Board's coffee shops and other designated areas. The scope of work includes but is not limited to: Supplying disposable coffee cups in bulk quantities as per the Health Board's requirements. Ensuring that the coffee cups meet all relevant health and safety standards. Providing options for eco-friendly and sustainable coffee cup materials. Offering customisation options for branding or labeling on the coffee cups if required. Assisting with the disposal or recycling of used coffee cups in an environmentally responsible manner. Technical Specification: The disposable coffee cups must be leak-proof and suitable for both hot and cold beverages. Cups should be made from sustainable materials such as biodegradable paper or compostable PLA (Polylactic Acid). Capacity options should range from small (6 oz) to large (16 oz) to accommodate different serving sizes. Designs should be aesthetically pleasing and consistent with the Health Board's branding guidelines of the outlet Aroma. Lids compatible with the cups should be provided to prevent spillage and maintain beverage temperature. Delivery and Distribution: The supplier should offer timely delivery of the disposable coffee cups to various locations within the Health Board's premises. Distribution logistics should be efficient to ensure adequate stock levels are maintained at all times. Quality Assurance: The supplier must guarantee the quality and integrity of the disposable coffee cups supplied. Regular quality checks should be conducted to ensure consistency in material, construction, and performance. Any defects or issues with the coffee cups should be promptly addressed and resolved by the supplier. Environmental Consideration: Preference will be given to suppliers who offer environmentally friendly options and demonstrate a commitment to sustainability. Suppliers should provide information on the environmental impact of their products and any initiatives to reduce carbon footprint. Evaluation Criteria: Proposals will be evaluated based on factors such as product quality, sustainability, pricing, delivery capabilities, and supplier reliability. The Health Board reserves the right to conduct site visits, request samples, or seek clarification on any aspect of the proposals before making a final decision.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY478929
    Aroma Cups and Accessories - The Cardiff and Vale University Health Board (the Health Board) is seeking proposals from suppliers for the provision of disposable coffee cups to be used across its facilities. The purpose of this tender is to select a supplier who can meet the Health Board's requirements for sustainable, high-quality disposable coffee cups. Scope: The selected supplier shall provide disposable coffee cups of various sizes and designs suitable for use in the Health Board's coffee shops and other designated areas. The scope of work includes but is not limited to: Supplying disposable coffee cups in bulk quantities as per the Health Board's requirements. Ensuring that the coffee cups meet all relevant health and safety standards. Providing options for eco-friendly and sustainable coffee cup materials. Offering customisation options for branding or labeling on the coffee cups if required. Assisting with the disposal or recycling of used coffee cups in an environmentally responsible manner. Technical Specification: The disposable coffee cups must be leak-proof and suitable for both hot and cold beverages. Cups should be made from sustainable materials such as biodegradable paper or compostable PLA (Polylactic Acid). Capacity options should range from small (6 oz) to large (16 oz) to accommodate different serving sizes. Designs should be aesthetically pleasing and consistent with the Health Board's branding guidelines of the outlet Aroma. Lids compatible with the cups should be provided to prevent spillage and maintain beverage temperature. Delivery and Distribution: The supplier should offer timely delivery of the disposable coffee cups to various locations within the Health Board's premises. Distribution logistics should be efficient to ensure adequate stock levels are maintained at all times. Quality Assurance: The supplier must guarantee the quality and integrity of the disposable coffee cups supplied. Regular quality checks should be conducted to ensure consistency in material, construction, and performance. Any defects or issues with the coffee cups should be promptly addressed and resolved by the supplier. Environmental Consideration: Preference will be given to suppliers who offer environmentally friendly options and demonstrate a commitment to sustainability. Suppliers should provide information on the environmental impact of their products and any initiatives to reduce carbon footprint. Evaluation Criteria: Proposals will be evaluated based on factors such as product quality, sustainability, pricing, delivery capabilities, and supplier reliability. The Health Board reserves the right to conduct site visits, request samples, or seek clarification on any aspect of the proposals before making a final decision.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN497419
    Aroma Cups and Accessories - The Cardiff and Vale University Health Board (the Health Board) require the provision of disposable coffee cups to be used across the facilities. The purpose of this tender is to work with the successful supplier to meet the Health Board's requirements for sustainable, high-quality disposable coffee cups. Scope: Provide disposable coffee cups of various sizes and designs suitable for use in the Health Board's coffee shops and other designated areas. The scope of work includes but is not limited to: - Supplying disposable coffee cups in bulk quantities as per the Health Board's requirements. - Ensuring that the coffee cups meet all relevant health and safety standards. - Providing options for eco-friendly and sustainable coffee cup materials. - Offering customisation options for branding or labeling on the coffee cups if required. - Assisting with the disposal or recycling of used coffee cups in an environmentally responsible manner. Technical Specification: The disposable coffee cups must be leak-proof and suitable for both hot and cold beverages. Cups should be made from sustainable materials such as biodegradable paper or compostable PLA (Polylactic Acid). Capacity options should range from small (6 oz) to large (16 oz) to accommodate different serving sizes. Designs should be aesthetically pleasing and consistent with the Health Board's branding guidelines of the outlet Aroma. Lids compatible with the cups should be provided to prevent spillage and maintain beverage temperature. Delivery and Distribution: The supplier should offer timely delivery of the disposable coffee cups to various locations within the Health Board's premises. Distribution logistics should be efficient to ensure adequate stock levels are maintained at all times. Quality Assurance: The supplier must guarantee the quality and integrity of the disposable coffee cups supplied. Regular quality checks should be conducted to ensure consistency in material, construction, and performance. Any defects or issues with the coffee cups should be promptly addressed and resolved by the supplier. Environmental Consideration: Preference will be given to suppliers who offer environmentally friendly options and demonstrate a commitment to sustainability. Suppliers provided information on the environmental impact of their products and any initiatives to reduce carbon footprint. Evaluation Criteria: Proposals were evaluation based on factors such as product quality, sustainability, pricing, delivery capabilities, and supplier reliability.

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    "language": "EN",
    "description": "Please note additional information on this procurement: 1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract asset out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. The Contracting Authority will not accept completed ITT's after the stated closing date. 4. All documents to be priced (where applicable) in sterling and all payments made in sterling. 5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board. (WA Ref:147788)",
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    "noticetype": "OJEU - F3 - Contract Award Notice",
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            "dateSigned": "2025-01-13T00:00:00Z"
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}