Planning

Pre-Market Engagement for Hybrid Mail Solutions

FLINTSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

09 May 2024 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Flintshire County Council and Denbighshire County Council are jointly planning a procurement process titled "Pre-Market Engagement for Hybrid Mail Solutions" within the services category. The process aims to engage with suppliers to provide hybrid mail services to support their printing, post, and delivery needs. The deadline for submitting a brief summary of functionality and additional services is Friday 17th May 2024. The authorities will invite selected suppliers to demonstrate their solutions at a later stage.

This tender offers an opportunity for businesses that specialise in hybrid mail solutions, particularly those capable of catering to ad-hoc and bulk mail requirements. Suppliers with expertise in end-to-end data and print services, data matching technology, litho and digital printing, and email/sms delivery management are encouraged to participate. The procurement stage is currently in the planning phase, with the communication of future notices scheduled for 1st July 2024.

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Notice Information

Notice Title

Pre-Market Engagement for Hybrid Mail Solutions

Notice Description

Denbighshire and Flintshire County Councils (The Authorities) are looking to engage with the market for their hybrid mail requirements. The Authorities current have contracts in place which end in 2025.

Lot Information

Lot 1

Denbighshire and Flintshire County Councils (The Authorities) are looking to engage with the market for their hybrid mail requirements. The Authorities current have contracts in place which end in 2025. The Authorities are already seeing the benefits of Hybrid Mail which allow them to print, post and deliver letters and correspondence. The current solutions also allow for bulk mailings i.e large print batches of post or mail items to a large number of different recipients. Some of the functionality that is currently used within the Authorities are: - end-to-end data and print services by handling data files in a variety of formats using secure file transfer protocols, writing print routines and overlays for fixed and variable data to fully automate data and print processing. - Providing data matching technology to handle personalised mailings and leaflet inserts. - Litho and digital printing capabilities - Ability to send text only data streams in differing formats - Ability to send adhoc emails/sms to customers without then signing up to the service permanently and ability to opt out completely from email/sms delivery - Ability to obtain management reports of success of email/sms delivery If you are able to provide hybrid mail solutions to cover ad-hoc and bulk mail please email a brief summary of your functionality and related additional services to procurement@denbighshire.gov.uk by Friday 17th May 2024. The Authorities will be looking to invite suppliers to demonstrate at a later date. Note: We are only seeking engagement with suppliers who can already provide Hybrid Mail including ad-hoc and bulk mailings. We are not looking to establish a development relationship with suppliers.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-141331
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141331
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

64 - Postal and telecommunications services

CPV Codes

48000000 - Software package and information systems

64110000 - Postal services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 May 20241 years ago
Submission Deadline
Not specified
Future Notice Date
1 Jul 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FLINTSHIRE COUNTY COUNCIL
Additional Buyers

DENBIGHSHIRE COUNTY COUNCIL

Contact Name
Not specified
Contact Email
procurement@denbighshire.gov.uk, procurement@flintshire.gov.uk
Contact Phone
+44 1352701814, +44 1824712612

Buyer Location

Locality
FLINTSHIRE
Postcode
CH7 6NA
Post Town
Chester
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham
Local Authority
Denbighshire
Electoral Ward
Ruthin
Westminster Constituency
Clwyd East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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