Notice Information
Notice Title
Supply of Multi-functional Device Printers & Hybrid Mail Services
Notice Description
This contract is for the maintenance, servicing and supply/leasing of multi-functional device printers and provision of hybrid mail services to the Council
Lot Information
Lot 1
The Vale of Glamorgan Council is seeking expressions of interest from qualified suppliers for the provision of Multifunction Devices (MFDs) and a Hybrid Mail Solution. This notice serves as a Prior Information Notice (PIN) to inform potential suppliers of the forthcoming procurement opportunity and to invite preliminary market consultations. The Council requires a comprehensive solution that includes: Supply, Installation, and Maintenance of Multifunction Devices (MFDs): Devices capable of printing, copying, scanning to cloud. Integration with the Council's existing IT infrastructure. Secure printing and document management features. Energy-efficient models with minimal environmental impact. Effective reporting technology to help identify cost effective printing and digital communication. Scalable solution based on future requirements to adjust physical office locations. Hybrid Mail Solution: Software and services for processing and sending mail electronically and physically. Secure and compliant with data protection regulations. Cost-effective and efficient for both low and high-volume mail. Integration with existing Council systems including Capita Academy and Oracle Fusion The procurement seeks to assist with the following key objectives: Improve operational efficiency Reduce costs associated with document handling and mailing. Enhance security and compliance with data protection standards. Support sustainability goals through energy-efficient and environmentally friendly solutions. The Council is conducting a preliminary market consultation to gather information on the available solutions and to understand the capabilities of potential suppliers. Interested parties are invited to participate in this consultation by providing detailed information on their products and services. Suppliers who wish to express their interest and participate in the market consultation should provide the following information: Company name and contact details. Overview of relevant products and services. Experience and references from similar projects. Indicative pricing models. Any additional information that demonstrates the supplier's capability to meet the Council's requirements.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-kuma6s-143165
- Publication Source
- Sell2Wales
- Latest Notice
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=143165
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- OJEU - F1 - Prior Information Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
48 - Software package and information systems
-
- CPV Codes
30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
30100000 - Office machinery, equipment and supplies except computers, printers and furniture
30123000 - Office and business machines
30133000 - Mailing equipment
48219700 - Communications server software package
48223000 - Electronic mail software package
48824000 - Printer servers
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 19 Jul 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Aug 2024Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- VALE OF GLAMORGAN COUNCIL
- Contact Name
- HighwaysWasteandParks@cardiff.gov.uk
- Contact Email
- highwayswasteandparks@cardiff.gov.uk
- Contact Phone
- +44 1446700111
Buyer Location
- Locality
- BARRY
- Postcode
- CF63 4RU
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL22 Cardiff and Vale of Glamorgan
-
- Local Authority
- Vale of Glamorgan
- Electoral Ward
- Castleland
- Westminster Constituency
- Vale of Glamorgan
Further Information
Notice Documents
-
https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL484909&idx=1
19th July 2024 - PIN Notice - Supply of MFD Printers and Hybrid Mail Services to the Vale of Glamorgan Council -
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL484909
Supply of Multi-functional Device Printers & Hybrid Mail Services - This contract is for the maintenance, servicing and supply/leasing of multi-functional device printers and provision of hybrid mail services to the Council
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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