Award

Nurse Call Servicing

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 2 releases in its history.

Award

07 Jan 2025 at 00:00

Tender

13 Aug 2024 at 00:00

Summary of the contracting process

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) initiated a tender for "Nurse Call Servicing" on 13th August 2024. This procurement falls under the health industry category and pertains to the servicing of Nurse Call Equipment across Cardiff and Vale University Health Board’s (UHB) sites, including the University Hospital of Wales and University Hospital Llandough, among others in Cardiff and the Vale of Glamorgan. The procurement followed an open procedure and was at the awarding stage by 17th September 2024. Key locations involved are Cardiff, with the contracting authority based in Cardiff CF15 7QZ, and the scope involving various NHS sites detailed in appendices. The procurement period considers the contract's duration of 1080 days with an option for extension.

This tender provides an excellent opportunity for businesses specialising in health service maintenance and technical support, particularly those experienced in critical health equipment servicing and compliance with HTM 08-03 standards. It favours companies capable of performing comprehensive equipment inspections, functional testing, and backup system assessments, with potential for repeated engagements and stability through the contract's possible extensions. Businesses well-versed in medical infrastructure and those offering innovative solutions for equipment maintenance logs and electronic reporting would find this contract beneficial for expanding their operational footprint within the healthcare sector in Wales.

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Notice Title

Nurse Call Servicing

Notice Description

Cardiff and Vale University Health Board is one of the largest NHS organisations in the UK which provides day to day health services to a population of around 472,400 people living in Cardiff and the Vale of Glamorgan. The Health Board consists of two main sites, the University Hospital of Wales (UHW), and the University Hospital Llandough (UHL). There are also several smaller Community Hospitals and numerous clinics which all come within the Health Boards property portfolio. This tender specification refers to the servicing of Nurse Call Equipment across UHB sites in line with HTM 08-03. The purpose of the servicing is to ensure the reliable operation of the nurse call system to support patient care and staff communication. The successful Contractor shall carryout comprehensive servicing of all components within the nurse call system. The Contractor shall be responsible for producing a detailed maintenance logs for each serviced unit, detailing inspections, tests any repairs or replacements recommended. The Contractor shall: 1) Visual inspection and service all hardware components for signs of wear, damage or corrosion (photographic evidence required for any damages). 2) Functional testing of nurse call buttons, communication channels, and alarm features. 3) Testing of back up power systems to ensure functionality during power outages. 4) An allowance shall be made to replace batteries in each system detailed in appendices A - E on the first inspection and again at the start of the fourth-year inspections. 5) Contractor shall allow to provide, within their tender, to provide a suitable inspection sheet (electronically) to provide information required above. 6) Report on general condition of all ancillary components within Medical service trunking including small power sockets, Medical Gas outlets, Bedhead Lamps, etc., including a description with quantity and type of outlets above outlets. 7) As shown on the tender summary sheet, a provisional sum of 10,000.00 GBP has been allowed for within Year 1 cost for a detailed survey of UHB properties to identify any nurse call systems that have not been included for in this tender. Please review the specification for further details.

Lot Information

Lot 1

Please note additional information on this procurement: 1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. The Contracting Authority will not accept completed ITT's after the stated closing date. 4. All documents to be priced (where applicable) in sterling and all payments made in sterling. 5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board.

Renewal: An option to extend for a further two years, to be taken in annual tranches at the sole discretion of the Health Board.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-143752
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=143752
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jan 20251 years ago
Submission Deadline
17 Sep 2024Expired
Future Notice Date
Not specified
Award Date
7 Jan 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Unsuccessful
Lots Status
Unsuccessful
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Lily Prance
Contact Email
casey.chapman@wales.nhs.uk, lily.prance@wales.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
WREXHAM
Postcode
LL13 7TD
Post Town
Llandudno
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL22 Cardiff and Vale of Glamorgan

Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=AUG487580
    Nurse Call Servicing - Cardiff and Vale University Health Board is one of the largest NHS organisations in the UK which provides day to day health services to a population of around 472,400 people living in Cardiff and the Vale of Glamorgan. The Health Board consists of two main sites, the University Hospital of Wales (UHW), and the University Hospital Llandough (UHL). There are also several smaller Community Hospitals and numerous clinics which all come within the Health Boards property portfolio. This tender specification refers to the servicing of Nurse Call Equipment across UHB sites in line with HTM 08-03. The purpose of the servicing is to ensure the reliable operation of the nurse call system to support patient care and staff communication. The successful Contractor shall carryout comprehensive servicing of all components within the nurse call system. The Contractor shall be responsible for producing a detailed maintenance logs for each serviced unit, detailing inspections, tests any repairs or replacements recommended. The Contractor shall: 1) Visual inspection and service all hardware components for signs of wear, damage or corrosion (photographic evidence required for any damages). 2) Functional testing of nurse call buttons, communication channels, and alarm features. 3) Testing of back up power systems to ensure functionality during power outages. 4) An allowance shall be made to replace batteries in each system detailed in appendices A - E on the first inspection and again at the start of the fourth-year inspections. 5) Contractor shall allow to provide, within their tender, to provide a suitable inspection sheet (electronically) to provide information required above. 6) Report on general condition of all ancillary components within Medical service trunking including small power sockets, Medical Gas outlets, Bedhead Lamps, etc., including a description with quantity and type of outlets above outlets. 7) As shown on the tender summary sheet, a provisional sum of 10,000.00 GBP has been allowed for within Year 1 cost for a detailed survey of UHB properties to identify any nurse call systems that have not been included for in this tender. Please review the specification for further details.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN496924
    Nurse Call Servicing - Cardiff and Vale University Health Board is one of the largest NHS organisations in the UK which provides day to day health services to a population of around 472,400 people living in Cardiff and the Vale of Glamorgan. The Health Board consists of two main sites, the University Hospital of Wales (UHW), and the University Hospital Llandough (UHL). There are also several smaller Community Hospitals and numerous clinics which all come within the Health Boards property portfolio. This tender specification refers to the servicing of Nurse Call Equipment across UHB sites in line with HTM 08-03. The purpose of the servicing is to ensure the reliable operation of the nurse call system to support patient care and staff communication. The successful Contractor shall carryout comprehensive servicing of all components within the nurse call system. The Contractor shall be responsible for producing a detailed maintenance logs for each serviced unit, detailing inspections, tests any repairs or replacements recommended. The Contractor shall: 1) Visual inspection and service all hardware components for signs of wear, damage or corrosion (photographic evidence required for any damages). 2) Functional testing of nurse call buttons, communication channels, and alarm features. 3) Testing of back up power systems to ensure functionality during power outages. 4) An allowance shall be made to replace batteries in each system detailed in appendices A - E on the first inspection and again at the start of the fourth-year inspections. 5) Contractor shall allow to provide, within their tender, to provide a suitable inspection sheet (electronically) to provide information required above. 6) Report on general condition of all ancillary components within Medical service trunking including small power sockets, Medical Gas outlets, Bedhead Lamps, etc., including a description with quantity and type of outlets above outlets. 7) As shown on the tender summary sheet, a provisional sum of 10,000.00 GBP has been allowed for within Year 1 cost for a detailed survey of UHB properties to identify any nurse call systems that have not been included for in this tender. Please review the specification for further details.

Open Contracting Data Standard (OCDS)

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