Planning

Supply of Body Worn Cameras

TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)

This public procurement record has 1 release in its history.

Planning

26 Sep 2024 at 11:30

S2W Notice - Website Prior Information Notice
Summary of the contracting process

Transport for Wales Rail Limited, a utility buyer located in Rhondda Cynon Taf, is in the planning stage for the procurement of body-worn cameras. This tender, crucial for security and operational efficiency within the rail network, falls under the industry category of "goods," specifically targeting security, surveillance, and emergency equipment. The procurement process was initiated on 26th September 2024. Key dates and deadlines for this procurement process have not been specified in the provided document. The requirement encompasses the supply of rugged, high-definition cameras with features like secure data storage, user-friendly interfaces, and compliance with data protection regulations, highlighting the need for equipment that can function in challenging railway environments.

This tender presents a significant business growth opportunity for suppliers of advanced security and surveillance systems. Businesses specialising in robust, high-quality video recording equipment, particularly those who can meet rigorous technical and compliance standards, would be well-suited to compete. The detailed requirements for durable, high-definition cameras and associated software underline the need for suppliers to demonstrate innovative solutions and proven reliability in similar environments. Companies offering scalable, integrative technological solutions for data management and security will find this tender particularly aligned with their capabilities, paving the way for entering or reinforcing their presence in the public transport sector.

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Notice Information

Notice Title

Supply of Body Worn Cameras

Notice Description

The Camera1. Durability and Robustness:- Cameras must be rugged and weather-resistant to withstand the challenging outdoor environments typical of rail networks and stations.- Must be shockproof and resistant to dust and moisture (IP67 rating or higher).2. Video and Audio Quality:- High-definition video recording (minimum 1080p) with clear audio capture.- Low-light performance and infrared capabilities for night-time or poorly lit environments.3. Battery Life:- Long-lasting battery capable of recording a full shift (minimum 10-12 hours) with quick charge capability.4. Data Storage and Management:- Secure storage of recorded footage with encryption.- Adequate onboard storage (e.g., 64GB) and/or cloud integration.- Automatic upload to secure servers when in a designated docking station.5. User Interface and Controls:- Simple, user-friendly operation with easy start/stop recording functions.- Visual/audible indicators for recording status and battery life.6. Mounting and Comfort:- Lightweight and easily mountable on various uniforms or safety vests.- Must not obstruct the wearer's movement or comfort during extended use.7. Compliance and Privacy:- Adherence to data protection regulations and privacy standards (e.g., GDPR).- Options for turning off audio/video recording in restricted areas or during private conversations.8. Connectivity:- Integration with wireless networks (e.g., Wi-Fi, LTE) for real-time streaming if needed.- GPS tagging for location-based recording and incident tracking.9. Resilience to Vibration:- Cameras should be capable of maintaining stable recording even in high-vibration environments common on rail networks.10. Incident Reporting and Documentation:- Integrated features for tagging incidents during recording, allowing for easier review and documentation.These requirements would ensure that body-worn cameras deployed in railway environments are reliable, secure, and effective in supporting safety and security operations.The Backroom Software1. Video and Audio Management:- High-Quality Playback: Support for smooth playback of high-definition video (minimum 1080p) with synchronized audio.- Frame-by-Frame Analysis: Ability to examine footage frame by frame for detailed investigation.- Audio Filtering and Enhancement: Tools for enhancing audio clarity, including noise reduction and voice isolation.2. Editing Capabilities- Non-Destructive Editing: Editing tools that allow trimming, redacting, and annotating footage without altering the original file.- Annotation Tools: Features for adding notes, highlighting areas of interest, and timestamping specific incidents within the video.- Redaction: Ability to blur faces, license plates, or other sensitive information to protect privacy when required.3. Metadata Handling- GPS and Timestamp Integration: Display of embedded metadata such as GPS coordinates, timestamps, and camera ID during playback.- Tagging and Bookmarking: Ability to tag and bookmark key events or moments in the footage for quick reference during investigations.4. Data Security and Integrity- Encryption: End-to-end encryption of footage during storage and transmission to prevent unauthorized access.- Audit Trail: Automatic logging of all access, views, edits, and exports, ensuring a clear audit trail for evidential purposes.- Watermarking: Ability to apply forensic watermarks to video exports to verify authenticity and deter tampering.5. Search and Retrieval- Advanced Search Capabilities: Ability to search footage by metadata (e.g., date, time, location, camera ID) or keywords added during tagging.- Efficient Retrieval: Fast retrieval of footage from large databases, with options for filtering by incidents or specific time frames.6. Export and Sharing- Format Compatibility: Support for exporting footage in various formats (e.g., MP4, AVI) with customizable resolution and quality settings.- Chain of Custody Documentation: Automated generation of reports detailing the chain of custody for each exported video file, essential for legal admissibility.- Secure Sharing: Secure methods for sharing footage with external stakeholders (e.g., police, accident investigators) via encrypted links or direct transfer.7. User Access and Permissions- Role-Based Access Control (RBAC): Fine-grained control over user permissions, ensuring only authorized personnel can view, edit, or export footage.- Multi-Level Authentication: Implementation of multi-factor authentication (MFA) for accessing sensitive footage, enhancing security.8. Compliance and Legal Requirements- Regulatory Compliance: Ensure the software complies with relevant data protection regulations (e.g., GDPR) and evidence-handling protocols.- Automatic Retention Policies: Ability to set and enforce retention schedules according to legal requirements, with automatic deletion or archiving after a set period.9. Integration with Other Systems- Case Management System (CMS) Integration: Seamless integration with existing case management systems used by police (BTP DEMs) and accident investigators.- Real-Time Alerts and Notifications: Integration with incident reporting systems to automatically flag footage of potential interest in real-time.10. Scalability and Performance- Scalability: The software should handle large volumes of footage from multiple sources across the network without performance degradation.- Cloud and On-Premises Options: Availability of both cloud-based and on-premises deployment options to suit different organizational needs.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=144803.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-144803
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144803
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
S2W Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

CPV Codes

35000000 - Security, fire-fighting, police and defence equipment

35100000 - Emergency and security equipment

35120000 - Surveillance and security systems and devices

35125000 - Surveillance system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Sep 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR WALES RAIL LIMITED (UTILITY BUYER)
Contact Name
Procurement
Contact Email
Not specified
Contact Phone
Not specified

Buyer Location

Locality
RHONDDA CYNON TAF
Postcode
CF37 4TH
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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Data Security and Integrity- Encryption: End-to-end encryption of footage during storage and transmission to prevent unauthorized access.- Audit Trail: Automatic logging of all access, views, edits, and exports, ensuring a clear audit trail for evidential purposes.- Watermarking: Ability to apply forensic watermarks to video exports to verify authenticity and deter tampering.5. Search and Retrieval- Advanced Search Capabilities: Ability to search footage by metadata (e.g., date, time, location, camera ID) or keywords added during tagging.- Efficient Retrieval: Fast retrieval of footage from large databases, with options for filtering by incidents or specific time frames.6. 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