Planning

HR and Payroll System

TAI TARIAN LTD

This public procurement record has 1 release in its history.

Planning

18 Nov 2024 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Tai Tarian Ltd, a Registered Social Landlord based in Neath, UK, is in the planning stage for the procurement of a new HR and Payroll System. This procurement process falls under the industry category of Housing and Community Amenities. The pre-market engagement is designed to encourage suppliers of HR and payroll business applications to attend a 'Meet the Buyer' session on 19th and 20th December 2024. This initiative is part of Tai Tarian's broader organisation-wide Transformation Programme. Suppliers must register by 12 PM on 2nd December 2024 to participate in these sessions.

This tender presents significant opportunities for businesses specialising in HR and payroll systems to showcase their solutions to meet Tai Tarian's requirements. The anticipated contract will involve replacing current systems and adding new functionalities to support staff and operational efficiencies. Businesses with experience in providing comprehensive, scalable, and future-proof HR and payroll solutions, particularly those capable of improving data management and user experience, will be well-positioned to benefit from this tender. Engaging in the 'Meet the Buyer' sessions will allow suppliers to understand the buyer's expectations and demonstrate their advantage in securing the contract.

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Notice Information

Notice Title

HR and Payroll System

Notice Description

This PIN is a Pre-Market Engagement issued by Tai Tarian to encourage HR & Payroll business application suppliers to register and attend a meet the buyer session for an anticipated procurement process. Tai Tarian is a not-for-profit Registered Social Landlord that was set up in March 2011 to manage, maintain and improve over 9,000 properties spread throughout the Neath Port Talbot County Borough. Tai Tarian is undertaking an organisation wide Transformation Programme consisting of five inter-linking workstreams: 1) Customer Experience - At the root of the strategic themes upon which all others are built is customer experience. We have a clear need to continuously assess the services, experience and customer journey with an aim of becoming externally accredited/recognised for our high-quality customer experience. 2) Colleague Experience - It is apparent that a key theme of change is around the colleague experience and ensuring that we deliver the highest quality experience to create a high-performance environment that attracts and supports the best talent we can gain access to. 3) Organisational - There are a number of goals that sit at the organisational level, particularly around having absolute clarity on the offerings, services and resulting operating model that needs to orient more towards our customer experience. 4) Data and Digital - Much of how we will deliver in the future will be underpinned by modern platforms and applications that allow us to derive insight from our data, which will be well managed, in order to become an evidence based organisation that is delivering high quality digital experiences for all. 5) Business Systems - There is a significant level of legacy and technical debt that has been built up over time that will have to be addressed as part of the transformation. This theme picks up these underpinning activities that are necessary to enable the transformation. We want our core business systems to work in a way that: 1) Supports standard ways of working, better data collection, accuracy, completeness and security 2) Enhances colleague experience and efficiency and effectiveness of operational decision making through standardised and ad-hoc reporting 3) Creates a single view of our colleagues, removing double handling and manual inefficiencies 4) Supports enhancements in the colleague experience 5) Supports an 'industry standardised' IT architecture, open API's and the ability to extract data 6) Demonstrates future proofing and scalability for a 10-15 year horizon

Lot Information

Lot 1

This PIN is a Pre-Market Engagement issued by Tai Tarian to gain an understanding of options available in the market, prior to finalising our requirements ahead of the next stage of procurement. We are also looking for this PIN to guide what areas we should cover in the procurement to ensure we select the best application for Tai Tarian. It is anticipated that the scope of this contract will include (but not be limited to): - Replacement of current multiple systems and tools in use for core HR functions, including core employee information, absence management, HR reporting, workflows, recruitment, ER case management, employee learning, automated time management and holiday management. - Replacement of current Payroll system. - Add new critical functionalities around self-service, mobile access, workforce analytics, succession management, staff establishment management, scheduling and activity management Interested suppliers are invited to attend 'Meet the Buyer' sessions, held on Thursday 19th December 2024 and Friday 20th December 2024 at Tai Tarian's head office, Ty Gwyn. To register your interest in attending please email procurement@taitarian.co.uk The deadline to register is 12PM Monday 2nd December 2024. The session will allow interested suppliers the opportunity to meet with Tai Tarian's representatives to gain an understanding of our requirements. For example, we are asking interested suppliers: - How their business application could bring benefit to Tai Tarian and our stakeholders. - To provide a demonstration of their proposed solution. - What makes a contract attractive to them. - Their experience of undertaking similar contracts. - Their experience both within and outside the Housing sector. - Lessons learnt from previous contracts. - Why they want to work with Tai Tarian. - Innovative ways of working (doing things differently) Please note that 'Meet the Buyer' sessions will only be carried out on specified days during December and that slots will be allocated on a first come first served basis. When all slots are filled, we will be unable to extend these sessions further. Please note that recording an interest is voluntary and potential tenderers will not be advantaged or disadvantaged through participation in any 'Meet the Buyer' session and any discussions held will not form part of any formal tender process. Tai Tarian reserves the right to change its requirements prior to the Contract Notice being issued and this PIN does not commit Tai Tarian to undertake any procurement process. It is anticipated that a Contract Notice will be published in the coming months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-146107
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146107
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48330000 - Scheduling and productivity software package

48400000 - Business transaction and personal business software package

48450000 - Time accounting or human resources software package

48610000 - Database systems

48627000 - Real-time operating system software package

48781000 - System management software package

48810000 - Information systems

48812000 - Financial information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20241 years ago
Submission Deadline
Not specified
Future Notice Date
6 Jan 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TAI TARIAN LTD
Contact Name
Not specified
Contact Email
procurement@taitarian.co.uk
Contact Phone
+44 1639505890

Buyer Location

Locality
NEATH
Postcode
SA11 2FP
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL44 Neath Port Talbot
Delivery Location
TLL17 Bridgend and Neath Port Talbot
Local Authority
Neath Port Talbot
Electoral Ward
Briton Ferry West
Westminster Constituency
Aberafan Maesteg

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV494567
    HR and Payroll System - This PIN is a Pre-Market Engagement issued by Tai Tarian to encourage HR & Payroll business application suppliers to register and attend a meet the buyer session for an anticipated procurement process. Tai Tarian is a not-for-profit Registered Social Landlord that was set up in March 2011 to manage, maintain and improve over 9,000 properties spread throughout the Neath Port Talbot County Borough. Tai Tarian is undertaking an organisation wide Transformation Programme consisting of five inter-linking workstreams: 1) Customer Experience - At the root of the strategic themes upon which all others are built is customer experience. We have a clear need to continuously assess the services, experience and customer journey with an aim of becoming externally accredited/recognised for our high-quality customer experience. 2) Colleague Experience - It is apparent that a key theme of change is around the colleague experience and ensuring that we deliver the highest quality experience to create a high-performance environment that attracts and supports the best talent we can gain access to. 3) Organisational - There are a number of goals that sit at the organisational level, particularly around having absolute clarity on the offerings, services and resulting operating model that needs to orient more towards our customer experience. 4) Data and Digital - Much of how we will deliver in the future will be underpinned by modern platforms and applications that allow us to derive insight from our data, which will be well managed, in order to become an evidence based organisation that is delivering high quality digital experiences for all. 5) Business Systems - There is a significant level of legacy and technical debt that has been built up over time that will have to be addressed as part of the transformation. This theme picks up these underpinning activities that are necessary to enable the transformation. We want our core business systems to work in a way that: 1) Supports standard ways of working, better data collection, accuracy, completeness and security 2) Enhances colleague experience and efficiency and effectiveness of operational decision making through standardised and ad-hoc reporting 3) Creates a single view of our colleagues, removing double handling and manual inefficiencies 4) Supports enhancements in the colleague experience 5) Supports an 'industry standardised' IT architecture, open API's and the ability to extract data 6) Demonstrates future proofing and scalability for a 10-15 year horizon

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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