Notice Information
Notice Title
Contract for Maintenance of Pumping Station Assets
Notice Description
You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm "call outs" by attending the station both during normal working hours and out of hours.
Lot Information
Lot 1
You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm "call outs" by attending the station both during normal working hours and out of hours.. The installations vary in size, type and mode of operation. It will be the tenderer's responsibility to ensure that they have made sufficient effort to familiarise themselves with the installations and understand fully their obligation toward them under this contract.The "Annual Service" of the schools pumping stations to be undertaken during the school holiday periods.
Renewal: 1st February 2025 to 31st January 2027 (With The Option To Extend For Up To A Further 24 Months, in 12 Monthly Intervals)
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-kuma6s-146206
- Publication Source
- Sell2Wales
- Latest Notice
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146206
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
45 - Construction work
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
31600000 - Electrical equipment and apparatus
45315100 - Electrical engineering installation works
45351000 - Mechanical engineering installation works
71334000 - Mechanical and electrical engineering services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 8 Sep 20255 months ago
- Submission Deadline
- 3 Jan 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 26 Mar 202511 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CITY & COUNTY OF SWANSEA
- Contact Name
- James Beynon, Lisa Evans
- Contact Email
- procurement@swansea.gov.uk
- Contact Phone
- +44 1792636000, +44 7966230649
Buyer Location
- Locality
- SWANSEA
- Postcode
- SA1 3SN
- Post Town
- Swansea
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL4 Mid and South West Wales
- Small Region (ITL 3)
- TLL43 Swansea
- Delivery Location
- TLL18 Swansea
-
- Local Authority
- Swansea
- Electoral Ward
- Waterfront
- Westminster Constituency
- Swansea West
Further Information
Notice Documents
-
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV494692
Contract for Maintenance of Pumping Station Assets - You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm "call outs" by attending the station both during normal working hours and out of hours. -
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP542375
Contract for Maintenance of Pumping Station Assets - You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm "call outs" by attending the station both during normal working hours and out of hours.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-kuma6s-146206-2025-09-08T00:00:00Z",
"date": "2025-09-08T00:00:00Z",
"ocid": "ocds-kuma6s-146206",
"initiationType": "tender",
"parties": [
{
"id": "org-4",
"name": "City & County of Swansea",
"identifier": {
"legalName": "City & County of Swansea"
},
"address": {
"streetAddress": "Civic Centre",
"locality": "Swansea",
"region": "UKL18",
"postalCode": "SA1 3SN"
},
"contactPoint": {
"name": "James Beynon",
"email": "procurement@swansea.gov.uk",
"telephone": "+44 1792636000",
"url": "https://etenderwales.bravosolution.co.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "05",
"description": "Environmental protection",
"scheme": "COFOG"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.swansea.gov.uk/dobusiness"
}
},
{
"id": "org-2",
"name": "City & County of Swansea",
"identifier": {
"legalName": "City & County of Swansea"
},
"address": {
"streetAddress": "Civic Centre",
"locality": "Swansea",
"postalCode": "SA1 3SN",
"region": "UKL18"
},
"contactPoint": {
"telephone": "+44 7966230649",
"name": "Lisa Evans",
"email": "procurement@swansea.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.swansea.gov.uk/dobusiness"
}
},
{
"id": "org-10",
"name": "Legal, Democratic and Business Intelligence, Swansea Council,",
"identifier": {
"legalName": "Legal, Democratic and Business Intelligence, Swansea Council,"
},
"address": {
"streetAddress": "Civic Centre, Oystermouth Road, Maritime Quarter,",
"locality": "Swansea,",
"postalCode": "SA1 3SN"
},
"contactPoint": {
"email": "procurement@swansea.gov.uk",
"url": "https://www.swansea.gov.uk/procurement"
},
"roles": [
"mediationBody",
"reviewContactPoint"
]
},
{
"id": "org-36",
"name": "City & County of Swansea",
"identifier": {
"legalName": "City & County of Swansea"
},
"address": {
"streetAddress": "Civic Centre",
"locality": "Swansea",
"region": "UKL18",
"postalCode": "SA1 3SN"
},
"contactPoint": {
"name": "Lisa Evans",
"email": "procurement@swansea.gov.uk",
"telephone": "+44 7966230649"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.swansea.gov.uk/dobusiness"
}
},
{
"id": "org-19",
"name": "SAMATRIX LIMITED",
"identifier": {
"legalName": "SAMATRIX LIMITED"
},
"address": {
"streetAddress": "Unit 1a Century Park, Swansea Enterprise Park",
"locality": "Swansea",
"region": "UKL18",
"postalCode": "SA68RP"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "org-3",
"name": "High Court",
"identifier": {
"legalName": "High Court"
},
"address": {
"streetAddress": "Royal Courts of Justice, The Strand",
"locality": "London",
"postalCode": "WC2A 2LL"
},
"contactPoint": {
"telephone": "+44 2079477501"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-37",
"name": "Legal, Democratic and Business Intelligence, Swansea Council,",
"identifier": {
"legalName": "Legal, Democratic and Business Intelligence, Swansea Council,"
},
"address": {
"streetAddress": "Civic Centre, Oystermouth Road, Maritime Quarter,",
"locality": "Swansea,",
"postalCode": "SA1 3SN"
},
"contactPoint": {
"email": "procurement@swansea.gov.uk",
"url": "https://www.swansea.gov.uk/procurement"
},
"roles": [
"mediationBody",
"reviewContactPoint"
]
}
],
"buyer": {
"name": "City & County of Swansea",
"id": "org-36"
},
"tender": {
"id": "ocds-kuma6s-146206-tender-155437-CCS/24/123",
"title": "Contract for Maintenance of Pumping Station Assets",
"description": "You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm \"call outs\" by attending the station both during normal working hours and out of hours.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "31600000",
"scheme": "CPV"
},
{
"id": "71334000",
"scheme": "CPV"
},
{
"id": "45351000",
"scheme": "CPV"
},
{
"id": "45315100",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Swansea"
},
"deliveryAddresses": [
{
"region": "UKL18"
},
{
"region": "UKL18"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 0.01,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://etenderwales.bravosolution.co.uk",
"tenderPeriod": {
"endDate": "2025-01-03T12:00:00Z"
},
"awardPeriod": {
"startDate": "2025-01-03T12:00:00Z"
},
"documents": [
{
"id": "NOV494692",
"documentType": "contractNotice",
"title": "Contract for Maintenance of Pumping Station Assets",
"description": "You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm \"call outs\" by attending the station both during normal working hours and out of hours.",
"url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV494692",
"format": "text/html"
},
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
},
{
"id": "SEP542375",
"documentType": "awardNotice",
"title": "Contract for Maintenance of Pumping Station Assets",
"description": "You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm \"call outs\" by attending the station both during normal working hours and out of hours.",
"url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP542375",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm \"call outs\" by attending the station both during normal working hours and out of hours.. The installations vary in size, type and mode of operation. It will be the tenderer's responsibility to ensure that they have made sufficient effort to familiarise themselves with the installations and understand fully their obligation toward them under this contract.The \"Annual Service\" of the schools pumping stations to be undertaken during the school holiday periods.",
"status": "complete",
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 720
},
"hasRenewal": true,
"renewal": {
"description": "1st February 2025 to 31st January 2027 (With The Option To Extend For Up To A Further 24 Months, in 12 Monthly Intervals)"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Lowest Price",
"description": "70"
},
{
"type": "price",
"description": "30"
}
]
}
}
],
"bidOpening": {
"date": "2025-01-03T12:00:00Z"
},
"communication": {
"atypicalToolUrl": "http://etenderwales.bravosolution.co.uk"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
"GPA"
],
"submissionTerms": {
"languages": [
"en",
"cy"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"classification": {
"id": "71334000",
"scheme": "CPV"
},
"hasRecurrence": false,
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"amendments": [
{
"id": "ocds-kuma6s-146206-amendment-146686-2",
"description": "NEW CLOSING DATE FOR TENDER: Friday 10th January 2025 at 12 noon lunchtime Hello, An extension of time has been requested on this tender, we can allow an Extension of One Week for the Closing Date. The NEW Closing Date will be Friday 10th January 2025 at 12 noon lunchtime. There will be no further Extension Periods for this tender as time scales are extremely tight. Kindest Regards, Procurement Department",
"unstructuredChanges": [
{
"oldValue": {
"date": "2025-01-03T12:00:00Z"
},
"newValue": {
"date": "2025-01-10T12:00:00Z"
},
"where": {
"section": "IV.2.2",
"label": "Time limit"
}
},
{
"oldValue": {
"date": "2025-01-03T12:00:00Z"
},
"newValue": {
"date": "2025-01-10T12:00:00Z"
},
"where": {
"section": "IV.2.7",
"label": "Conditions for opening of tenders"
}
}
]
}
]
},
"language": "EN",
"description": "Register your company on the eTenderWales portal (this is only required once): -- Navigate to the portal: http://etenderwales.bravosolution.co.uk -- Click the \"Suppliers register here\" link. -- Enter your correct business and user details. -- Note the username you chose and click \"Save\" when complete. -- You will shortly receive an e-mail with your unique password (please keep this secure). -- Agree to the terms and conditions and click \"continue\". 2. Express an interest in the project: -- Login to the portal with your username/password. -- Click the \"ITTs Open to All Suppliers\" link (these are the ITTs open to any registered supplier). -- Click on the relevant ITT to access the content. -- Click the \"Express Interest\" button in the \"Actions\" box on the left-hand side of the page. -- This will move the ITT into your \"My ITTs\" page (this is a secure area reserved for your projects only). -- Click on the ITT code. You can now access any attachments by clicking the \"Settings and Buyer Attachments\" in the \"Actions\" box. 3. Responding to the invitation to tender: -- You can now choose to \"Reply\" or \"Reject\" (please give a reason if rejecting). -- You can now use the \"Messages\" function to communicate with the buyer and seek any clarification. -- Note the deadline for completion, then follow the onscreen instructions to complete the ITT. -- There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: -- E-mail: help@bravosolution.co.uk -- Phone: +44 8003684850 Thanks (WA Ref:155437)",
"links": [
{
"rel": "canonical",
"href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-146206"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "ocds-kuma6s-146206-award-155437-29",
"suppliers": [
{
"id": "org-19",
"name": "SAMATRIX LIMITED"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "ocds-kuma6s-146206-award-155437-29",
"awardID": "ocds-kuma6s-146206-award-155437-29",
"status": "active",
"value": {
"amount": 0.01,
"currency": "GBP"
},
"dateSigned": "2025-03-26T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2024/S 000-037882"
}
],
"bids": {
"statistics": [
{
"id": "ocds-kuma6s-146206-bidsstatistic-155437-136",
"measure": "bids",
"value": 4,
"relatedLot": "1"
},
{
"id": "ocds-kuma6s-146206-bidsstatistic-155437-137",
"measure": "smeBids",
"value": 4,
"relatedLot": "1"
},
{
"id": "ocds-kuma6s-146206-bidsstatistic-155437-138",
"measure": "foreignBidsFromEU",
"value": 4,
"relatedLot": "1"
},
{
"id": "ocds-kuma6s-146206-bidsstatistic-155437-139",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "ocds-kuma6s-146206-bidsstatistic-155437-140",
"measure": "electronicBids",
"value": 4,
"relatedLot": "1"
}
]
}
}