Award

Integrated HR, Payroll and Finance System

FIFE HOUSING GROUP

This public procurement record has 2 releases in its history.

Award

06 Jan 2017 at 00:00

Tender

15 Nov 2016 at 00:00

Summary of the contracting process

The procurement process involves the Fife Housing Group, located at 7 Pitreavie Court, Dunfermline, with a focus on acquiring an Integrated HR, Payroll, and Finance System tailored for housing and community amenities. The tender, initiated as an open procedure, is currently in the active stage. The submission deadline for proposals is set for 23 December 2016, following which the award period is expected to commence. The contract could span up to ten years, with a maximum initial term of four years and potential extensions based on performance.

This tender presents a significant opportunity for businesses specialising in software solutions, particularly those offering integrated HR, payroll, and finance systems. Companies with expertise in SaaS products or on-premise installations that can comply with the high-level requirements outlined by Fife Housing Group would be well-positioned to compete. Potential bidders should be prepared to demonstrate their financial stability and relevant industry experience, as this procurement aims to streamline FHG's operational capabilities while ensuring robust system integration.

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Notice Title

Integrated HR, Payroll and Finance System

Notice Description

Fife Housing Group (FHG) requires a fully integrated, single supplier HR, Payroll and Finance system that is either an on-premise solution or SaaS provisioned.

Lot Information

Lot 1

A fully integrated, single supplier HR, Payroll and Finance system which is either on-premise or SaaS provisioned. The high level requirements of the solution are: * General Requirements * - A fully integrated HR, Payroll & Finance System - A solution that is delivered as either a Software as a Service (SaaS) or On-Premise that is operated within the European Economic Area (EEA) - Common functional requirements and System wide functions - The system should provide a set of Restful web based API's to enable integration with other FHG owned systems. - A system which can be integrated to AD for Single Sign On - A system that can hold and enable FHG to build additional and customised fields. - Ability to easily customise and brand communications from the system. - Ability to create user reports and dashboards to support quality analytics and business intelligence. * HR Requirements * - HR Core - employee records, job role, job history, training, organisation charts, onboarding, etc. - Recruitment - Note: FHG currently operate recruitment using a manual system MS Word based - Candidate Application Processing - Streamlined, time saving and intuitive On-boarding recruited staff into business. - Comprehensive Self-Service Features - Time and attendance - Absence management *Payroll Requirements * - Manage different types payroll runs at any time during the month. - Multiple employee payment methods and allowances. - Supports multiple pay types e.g. SMP, SAP, SPP, OSP, PRP, etc. - Electronic pay slips. - Ability to make BACS and CHAPS payments outside of the payrun. - Option to run Payroll using either in house staff or a Bureau service. - Pensions e.g. Social Housing Pension Scheme, Local Government Pension Scheme, etc. - RTI Compliance and integration. - Needs to be able to receive pay instructions from the HR system, or other systems, to trigger variable payments. - Payment of overtime etc. through information entered on the HR system. * Finance Solution * - Managing general ledger and GL coding structure - Debtors Ledger - Fixed Asset management - Easy to use and configure workflow - Electronic Purchase Order generation, management and reconciliation - Multiple ledgers - Cashbook functionality - Third party supplier portal - Purchase to Pay (P2P) functionality. The contract is for a maximum of 10 years. The initial period would be up to 4 years (including implementation) with a possible 3 extensions of 2 years each.

Renewal: There would be three potential renewals, subject to satisfactory performance of the system and supplier. Each renewal would be for 2 years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000469733
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN268737
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jan 20179 years ago
Submission Deadline
23 Dec 2016Expired
Future Notice Date
Not specified
Award Date
6 Jan 20179 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
FIFE HOUSING GROUP
Additional Buyers

FIFE HOUSING ASSOCIATION

Contact Name
Our Consultant - Maureen Batten
Contact Email
chris.shaw@shawc.co.uk, maureenb3@tiscali.co.uk
Contact Phone
+44 7920131507

Buyer Location

Locality
DUNFERMLINE
Postcode
KY11 8UU
Post Town
Kirkcaldy
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
UKM22 Clackmannanshire and Fife

Local Authority
Fife
Electoral Ward
Dunfermline Central
Westminster Constituency
Dunfermline and Dollar

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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