Notice Information
Notice Title
Integrated HR, Payroll and Finance System
Notice Description
Fife Housing Group (FHG) requires a fully integrated, single supplier HR, Payroll and Finance system that is either an on-premise solution or SaaS provisioned.
Lot Information
Lot 1
A fully integrated, single supplier HR, Payroll and Finance system which is either on-premise or SaaS provisioned. The high level requirements of the solution are: * General Requirements * - A fully integrated HR, Payroll & Finance System - A solution that is delivered as either a Software as a Service (SaaS) or On-Premise that is operated within the European Economic Area (EEA) - Common functional requirements and System wide functions - The system should provide a set of Restful web based API's to enable integration with other FHG owned systems. - A system which can be integrated to AD for Single Sign On - A system that can hold and enable FHG to build additional and customised fields. - Ability to easily customise and brand communications from the system. - Ability to create user reports and dashboards to support quality analytics and business intelligence. * HR Requirements * - HR Core - employee records, job role, job history, training, organisation charts, onboarding, etc. - Recruitment - Note: FHG currently operate recruitment using a manual system MS Word based - Candidate Application Processing - Streamlined, time saving and intuitive On-boarding recruited staff into business. - Comprehensive Self-Service Features - Time and attendance - Absence management *Payroll Requirements * - Manage different types payroll runs at any time during the month. - Multiple employee payment methods and allowances. - Supports multiple pay types e.g. SMP, SAP, SPP, OSP, PRP, etc. - Electronic pay slips. - Ability to make BACS and CHAPS payments outside of the payrun. - Option to run Payroll using either in house staff or a Bureau service. - Pensions e.g. Social Housing Pension Scheme, Local Government Pension Scheme, etc. - RTI Compliance and integration. - Needs to be able to receive pay instructions from the HR system, or other systems, to trigger variable payments. - Payment of overtime etc. through information entered on the HR system. * Finance Solution * - Managing general ledger and GL coding structure - Debtors Ledger - Fixed Asset management - Easy to use and configure workflow - Electronic Purchase Order generation, management and reconciliation - Multiple ledgers - Cashbook functionality - Third party supplier portal - Purchase to Pay (P2P) functionality. The contract is for a maximum of 10 years. The initial period would be up to 4 years (including implementation) with a possible 3 extensions of 2 years each.
Renewal: There would be three potential renewals, subject to satisfactory performance of the system and supplier. Each renewal would be for 2 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000469733
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN268737
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 6 Jan 20179 years ago
- Submission Deadline
- 23 Dec 2016Expired
- Future Notice Date
- Not specified
- Award Date
- 6 Jan 20179 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Cancelled
- Lots Status
- Cancelled
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- FIFE HOUSING GROUP
- Additional Buyers
- Contact Name
- Our Consultant - Maureen Batten
- Contact Email
- chris.shaw@shawc.co.uk, maureenb3@tiscali.co.uk
- Contact Phone
- +44 7920131507
Buyer Location
- Locality
- DUNFERMLINE
- Postcode
- KY11 8UU
- Post Town
- Kirkcaldy
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM0 Eastern Scotland
- Small Region (ITL 3)
- TLM01 Clackmannanshire and Fife
- Delivery Location
- UKM22 Clackmannanshire and Fife
-
- Local Authority
- Fife
- Electoral Ward
- Dunfermline Central
- Westminster Constituency
- Dunfermline and Dollar
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV263978&idx=3
2nd December 2016 - The presentation dates for the shortlisted suppliers have changed. See attached for new timetable. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV263978&idx=2
17th November 2016 - ESPD Questionnaire V1.8 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV263978&idx=1
17th November 2016 - HR, Payroll and Finance System Specification of Requirements -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV263978
Integrated HR, Payroll and Finance System - Fife Housing Group (FHG) requires a fully integrated, single supplier HR, Payroll and Finance system that is either an on-premise solution or SaaS provisioned. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN268737
Integrated HR, Payroll and Finance System - Fife Housing Group (FHG) requires a fully integrated, single supplier HR, Payroll and Finance system that is either an on-premise solution or SaaS provisioned.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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