Management of citizens panel and associated research for Aberdeenshire council

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000474018-2016-12-16T00:00:00Z",
    "date": "2016-12-16T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000474018",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-41",
            "name": "Aberdeenshire Council",
            "identifier": {
                "legalName": "Aberdeenshire Council"
            },
            "address": {
                "streetAddress": "Woodhill House, Westburn Road",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB16 5GB"
            },
            "contactPoint": {
                "email": "amanda.roe@aberdeenshire.gov.uk",
                "telephone": "+44 1224665652",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.aberdeenshire.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "Aberdeenshire Council",
        "id": "org-41"
    },
    "tender": {
        "id": "000-TTCT8345",
        "title": "Management of citizens panel and associated research for Aberdeenshire council",
        "description": "Provide management of citizens panel and associated research for Aberdeenshire council.",
        "status": "active",
        "items": [
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "79311300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79342310",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79311210",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79342311",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Aberdeenshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "id": "79311100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79342310",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79311300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79342311",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79311210",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79310000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Aberdeenshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "id": "79311100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79311200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79311210",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79311300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79342311",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Aberdeenshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79342310",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79311300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79310000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79311210",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79342311",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79311200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Aberdeenshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-01-23T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2017-01-23T12:30:00Z"
        },
        "documents": [
            {
                "id": "DEC267366",
                "documentType": "contractNotice",
                "title": "Management of citizens panel and associated research for Aberdeenshire council",
                "description": "Provide management of citizens panel and associated research for Aberdeenshire council.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC267366",
                "format": "text/html"
            },
            {
                "id": "DEC267366-1",
                "title": "Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC267366&idx=1",
                "datePublished": "2016-12-19T08:59:34Z",
                "dateModified": "2016-12-19T08:59:34Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC267366-2",
                "title": "Appendix 1 - Statement of Requirements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC267366&idx=2",
                "datePublished": "2016-12-19T08:59:34Z",
                "dateModified": "2016-12-19T08:59:34Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC267366-3",
                "title": "Appendix 2 - Pricing schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC267366&idx=3",
                "datePublished": "2016-12-19T08:59:34Z",
                "dateModified": "2016-12-19T08:59:34Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC267366-4",
                "title": "Appendix 3 - Declaration",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC267366&idx=4",
                "datePublished": "2016-12-19T08:59:34Z",
                "dateModified": "2016-12-19T08:59:34Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC267366-5",
                "title": "Appendix 4 - Conditions of Contract",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC267366&idx=5",
                "datePublished": "2016-12-19T08:59:34Z",
                "dateModified": "2016-12-19T08:59:34Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC267366-6",
                "title": "Appendix 5 - Award Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC267366&idx=6",
                "datePublished": "2016-12-19T08:59:34Z",
                "dateModified": "2016-12-19T08:59:34Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC267366-7",
                "title": "ESPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC267366&idx=7",
                "datePublished": "2016-12-19T08:59:34Z",
                "dateModified": "2016-12-19T08:59:34Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "2",
                "title": "General Satisfaction Research",
                "description": "Undertake telephone satisfaction surveys of residents with regards to the provision of council services.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend by 12 months"
                }
            },
            {
                "id": "3",
                "title": "Housing Tenant / Customer Research",
                "description": "Undertake the following : 1. Satisfaction survey of all council tenants 2. Rent Consultation Survey 3. Satisfaction Survey of a sample set of council tenants 4. Regular (quarterly) surveys to specific groups of customers Agree scope, logistics, and develop the questionnaire, including appropriate profiling questions, which will include at least one on site meeting with representative of the council's Housing Service;. Undertake survey fieldwork (including postal, face to face, focus group, telephone and online completion options) Undertake Data analysis, Reporting and dissemination of findings including at least one meeting onsite with representative of the council's Housing Service",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend by 12 months"
                }
            },
            {
                "id": "4",
                "title": "Ad hoc research",
                "description": "Arrange, manage and conduct focus groups on behalf of the council or CPP. Other ad-hoc research.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend by 12 months"
                }
            },
            {
                "id": "1",
                "title": "Management of citizens panel",
                "description": "Manage a citizens panel of circa 1250 people for Aberdeenshire council. Monitor response rates and recruit new members as required. Provide input into survey questionnaires and timeframes etc. Prepae and Issue all documentation required. Collate responses and prepare and issue report to Aberdeenshire council.",
                "status": "active",
                "options": {
                    "description": "Option to extend for twelve months."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for twelve months."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647,
            "awardCriteriaDetails": "Aberdeenshire council reserves the right to award contracts combining any of the lots or none."
        },
        "bidOpening": {
            "date": "2017-01-23T12:30:00Z",
            "address": {
                "streetAddress": "Aberdeenshire Council Woodhill House, Aberdeen"
            }
        },
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The successful Tenderer shall ensure efficient and effective management and administration of the Service on behalf of the Council. The successful Tenderer shall be required to supply sufficient number of suitable profession personnel with appropriate proven experience, training, qualifications and competence to carry out the requirements of the contract."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Question 4A.1 - If required by the member state, tenderers are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Question 4A.2 Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships."
                },
                {
                    "type": "economic",
                    "description": "Question 4B1.1 - Tenderer to provide its (\"general\") yearly turnover figures for last two years. The Authority will use the independent credit scoring organisation, Creditsafe, to check the financial status of the Bidders and may involve further detailed financial checking/assessment Question 4B.5.1 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated Question 4B.6 - The Authority will use the independent credit scoring organisation, Creditsafe, to check the financial status of the Bidders and may involve further detailed financial checking/assessment.",
                    "minimum": "a) Public liability insurance of not less than five million pounds (GBP 5,000,000.00) sterling b) Employer's liability insurance to comply with all relevant statutory requirements c) Professional indemnity insurance of not less than one million pounds (GBP 1,000,000) sterling . The authority will use the independent Credit scoring organisation Creditsafe to check the financial status of the bidders and may involve further detailed financial checking/assessment."
                },
                {
                    "type": "technical",
                    "description": "Q 4C1.2 Tenderers will be required to provide 3 recent examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice. Q 4C.6 Tenderers will be required to demonstrate that staff are appropriately qualified to deliver the service required.",
                    "minimum": "Staff undertaking the work should hold a degree in marketing or social research or equivalent relevant qualification. Company or senior officers should also have accreditation or membership of the Market research Society. All requirements of the above professional bodies must be complied with. The Tenderer must have the following: A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "classification": {
            "id": "73110000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Questions of any nature in relation to this tender exercise and associated documents must be raised using the Question & Answer facility provided within this contract notice only. Direct communication from an economic operator with any member of staff at Aberdeenshire Council in relation to this tender exercise is prohibited and may result in that economic operator's exclusion from any further part in the process. Furthermore, any potential errors or omissions within the tender documentation issued by Aberdeenshire Council that is identified by economic operators must be raised with Aberdeenshire Council using the Question & Answer facility as soon as it has been identified. If an economic operator submits their tender response having applied their own assumed correction to any document, it may result in the rejection of their tender. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=474018. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The Contracting Authority does not intend to include a sub-contract clause in this contract. (SC Ref:474018) Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=474018",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000474018"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}