Provision of a Planned and Reactive Property Maintenance Service

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                "title": "Provision of a Planned and Reactive Property Maintenance Service",
                "description": "The Council seeks to engage a single contractor to carry out the provision of a planned and reactive property maintenance and minor works service to non-domestic properties throughout East Ayrshire. The contract will cover all types of traditional and multi-trade repair and maintenance works orders to Council-owned schools (excluding PPP schools), offices and other public buildings, and other properties where the Council has a duty to maintain, within the boundaries of East Ayrshire Council.",
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                "description": "The Council seeks to engage a single contractor to carry out the provision of a planned and reactive property maintenance and minor works service to non-domestic properties throughout East Ayrshire. The contract will cover all types of traditional and multi-trade repair and maintenance works orders to Council-owned schools (excluding PPP schools), offices and other public buildings, and other properties where the Council has a duty to maintain, within the boundaries of East Ayrshire Council. The successful Contractor will be required to provide a comprehensive planned and reactive property maintenance including all types of traditional and multi trade planned maintenance and minor work orders including items included in the National Schedule of Rates 2016-2017. Building works include joinery, brickwork, plastering, floor, wall, and ceiling finishes, floor coverings, tiler, slating, glazing, painter work, roller shutter work, road surfacing and roofing works together with associated electrical, mechanical, plumbing and drainage but excluding specialist pro-active maintenance services such as CCTV maintenance, fire alarm and emergency lighting, void property security, sprinkler maintenance, hand held firefighting equipment maintenance, lift maintenance, water testing services, gas soundness. Boiler servicing, public clock maintenance, air conditioning maintenance, asbestos sampling and removal, fixed wire testing, swimming pool maintenance, IT installations and standalone single trade works for fencing, drain cleaning, stone works, electrical doors, lightning protection. General mechanical and electrical works are excluded other than works by association. All works are at the discretion of the Council. Packages will be from minimum order value of 50 GBP to a maximum value of 50,000 GBP per order. It is anticipated that the notional annual value will be 2,000,000 GBP, although the type of workload is likely to vary in quantity and type from week-to-week and month-to-month during the term of the Contract, and no guarantees of workload can be given. Historical figures show approximately 1000 planned and 3000 reactive works per annum. Technology Forge It will be a requirement of this contract for the successful Contractor to provide an electronic interface between the contractor's software and the Council's software, the Technology Forge. The interface will electronically transfer job status and valuation information between the two systems. The transfers will be set up to run automatically at pre-determined times. Full details of the interface requirements will be included as part of the tender to follow this notice. There is an anticipated lead in time of circa 3 months to facilitate the setting up of the interface. Conditions of Contract The Conditions of Contract on which the Contract is to be based is the Measured Term Contract for use in Scotland, MTC/Scot (2011 Edition) with amendments, as issued by The Joint Contracts Tribunal Limited. The Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) Bidders must note that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply in respect of this Contract, and that for the purposes of those Regulations, the arrangements under this Contract may effect a Service Provision Change on the Operational Date.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
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                    "description": "For the purposes of this Contract, the Contractor and/or Sub Contractor who is responsible for all gas installations must be registered under the Gas Safe installer scheme through Capita Group plc. and will be required to provide their registration details. For the purposes of this Contract, the Contractor and/or Sub Contractor who is responsible for all electrical aspects must be must be registered as an Approved Body in the current edition of the Scottish Building Standards Certification Register, either as an independent Approved Body or as a member of an approved scheme through SELECT (Electrical Contractors Association of Scotland) or, NICEIC (National Inspection Council for Electrical Installation Contractors)."
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                    "description": "Financial Standing East Ayrshire Council (EAC) will take cognisance of the financial integrity of bidder before any submission evaluation is carried out. Bidders will be required to have a minimum general yearly turnover of 24 million GBP (twice the contract value) for the last 2 years. Bidders will be required to have a minimum yearly turnover of 24 million GBP for the last 2 years in the specific business area covered by this contract. EAC will commission an independent third party credit report from Experian using the Company Registration number supplied by the bidder. Any bidder who does not meet EAC's minimum threshold of a Commercial Delphi Score of 50 out of 100 will have the ESPD submission regarded as a \"Fail\" and will not be considered further. Credit reports from other agencies will not be considered. It is the bidder's responsibility to ensure that all information held by Experian is current and accurate on the submission date of this ESPD. EAC will not enter into discussions with bidders who fail to ensure that their Experian scores are accurate by the due submission date. Financial Status - Non Limited Companies - The company turnover based on the Signed Off Accounts for the last financial year should be no less than two times the value of the tender being submitted. Bidders who fail to meet this requirement will be excluded. In the event that any bidder does not meet the financial criteria for consideration but has a parent company that does, the bidder may still be eligible for consideration where their submission is supported by a Parent Company Guarantee. Bidders who cannot provide measures to the satisfaction of the Council may have their submission rejected. Bidders must also note that information in relation to any Performance Bond or Liquidated Damages will be detailed in the Invitation to Tender document. Insurances It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below. Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Public & Products Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Professional Indemnity Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used. All Bidders must complete EAC's Insurance Questionnaire."
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