Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Provision of a Planned and Reactive Property Maintenance Service

East Ayrshire Council

This public procurement record has 3 releases in its history.

Award

13 Jul 2017 at 01:00

OJEU - F3 - Contract Award Notice
TenderUpdate

19 Jan 2017 at 00:00

OJEU - F14 - Corrigendum
Tender

21 Dec 2016 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The East Ayrshire Council is seeking a contractor for the "Provision of a Planned and Reactive Property Maintenance Service," aimed at managing maintenance for non-domestic properties across the East Ayrshire region, including schools and offices. This procurement falls within the 'services' sector and was initiated through a selective procurement method, specifically a restricted procedure. The contract was formally awarded on 11 July 2017, with an anticipated annual value of £2 million and no guaranteed workload. Contractors are expected to provide an electronic interface with the Council's software, Technology Forge, and adhere to specific quality assurance and environmental management standards.

This contract presents a significant opportunity for businesses specialising in property maintenance and repair services, particularly those experienced with both planned and reactive maintenance work. Companies that provide multi-trade capabilities, including joinery, plumbing, electrical services, and general building works are well-suited to compete. The expected demand for approximately 1,000 planned and 3,000 reactive works annually identifies a consistent potential workload, beneficial for contractors looking to expand their operations in the public sector.

How relevant is this notice?

Notice Information

Notice Title

Provision of a Planned and Reactive Property Maintenance Service

Notice Description

The Council seeks to engage a single contractor to carry out the provision of a planned and reactive property maintenance and minor works service to non-domestic properties throughout East Ayrshire. The contract will cover all types of traditional and multi-trade repair and maintenance works orders to Council-owned schools (excluding PPP schools), offices and other public buildings, and other properties where the Council has a duty to maintain, within the boundaries of East Ayrshire Council.

Lot Information

Lot 1

The Council seeks to engage a single contractor to carry out the provision of a planned and reactive property maintenance and minor works service to non-domestic properties throughout East Ayrshire. The contract will cover all types of traditional and multi-trade repair and maintenance works orders to Council-owned schools (excluding PPP schools), offices and other public buildings, and other properties where the Council has a duty to maintain, within the boundaries of East Ayrshire Council. The successful Contractor will be required to provide a comprehensive planned and reactive property maintenance including all types of traditional and multi trade planned maintenance and minor work orders including items included in the National Schedule of Rates 2016-2017. Building works include joinery, brickwork, plastering, floor, wall, and ceiling finishes, floor coverings, tiler, slating, glazing, painter work, roller shutter work, road surfacing and roofing works together with associated electrical, mechanical, plumbing and drainage but excluding specialist pro-active maintenance services such as CCTV maintenance, fire alarm and emergency lighting, void property security, sprinkler maintenance, hand held firefighting equipment maintenance, lift maintenance, water testing services, gas soundness. Boiler servicing, public clock maintenance, air conditioning maintenance, asbestos sampling and removal, fixed wire testing, swimming pool maintenance, IT installations and standalone single trade works for fencing, drain cleaning, stone works, electrical doors, lightning protection. General mechanical and electrical works are excluded other than works by association. All works are at the discretion of the Council. Packages will be from minimum order value of 50 GBP to a maximum value of 50,000 GBP per order. It is anticipated that the notional annual value will be 2,000,000 GBP, although the type of workload is likely to vary in quantity and type from week-to-week and month-to-month during the term of the Contract, and no guarantees of workload can be given. Historical figures show approximately 1000 planned and 3000 reactive works per annum. Technology Forge It will be a requirement of this contract for the successful Contractor to provide an electronic interface between the contractor's software and the Council's software, the Technology Forge. The interface will electronically transfer job status and valuation information between the two systems. The transfers will be set up to run automatically at pre-determined times. Full details of the interface requirements will be included as part of the tender to follow this notice. There is an anticipated lead in time of circa 3 months to facilitate the setting up of the interface. Conditions of Contract The Conditions of Contract on which the Contract is to be based is the Measured Term Contract for use in Scotland, MTC/Scot (2011 Edition) with amendments, as issued by The Joint Contracts Tribunal Limited. The Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) Bidders must note that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply in respect of this Contract, and that for the purposes of those Regulations, the arrangements under this Contract may effect a Service Provision Change on the Operational Date.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: Three (3) optional extensions of up to 12 months each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000475579
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL289623
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£12,000,000 £10M-£100M
Lots Value
£12,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jul 20179 years ago
Submission Deadline
23 Jan 2017Expired
Future Notice Date
Not specified
Award Date
11 Jul 20179 years ago
Contract Period
Not specified - Not specified
Recurrence
3 years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC268075
    Provision of a Planned and Reactive Property Maintenance Service - The Council seeks to engage a single contractor to carry out the provision of a planned and reactive property maintenance and minor works service to non-domestic properties throughout East Ayrshire. The contract will cover all types of traditional and multi-trade repair and maintenance works orders to Council-owned schools (excluding PPP schools), offices and other public buildings, and other properties where the Council has a duty to maintain, within the boundaries of East Ayrshire Council.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL289623
    Provision of a Planned and Reactive Property Maintenance Service - The Council seeks to engage a single contractor to carry out the provision of a planned and reactive property maintenance and minor works service to non-domestic properties throughout East Ayrshire. The contract will cover all types of traditional and multi-trade repair and maintenance works orders to Council-owned schools (excluding PPP schools), offices and other public buildings, and other properties where the Council has a duty to maintain, within the boundaries of East Ayrshire Council.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...