Notice Information
Notice Title
Supply, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations
Notice Description
There is also a significant Supplies element to this requirement. Fife Council is seeking a contractor to supply, install, remove, store and maintain festive lighting decorations for some communities in Fife. Communities currently likely to use the framework: Inverkeithing, Rosyth, Cowdenbeath, Lumphinnans, Dunfermline, Duloch & Dalgety Bay. Communities in Fife may join or withdraw from the framework during it's lifetime.
Lot Information
Lot 1
Depending on the particular requirements of each Community, Fife Council is seeking a Contractor that shall, be responsible for all aspects the timely supply, installation, testing, maintenance, removal and storage of all the festive lights and decorations in the applicable Fife community including: - Safe storage of existing lighting decorations and associated equipment where owned by Fife Council; - The electrical testing of all lighting decorations prior to erection where owned by Fife Council; - Supply of lighting decorations as required to be leased; - Timely erection and removal of all lighting decorations (to include pole mounted, transverse decorations, tree light installation and any other styles of decoration required) and supply of appropriate fixings; - Provision of support to and presence at Festive Lights Switch On events; - Weekly inspections during the period whereby the decorations are erected; - Emergency attendance as required for Health and Safety issues & repairs; - Repair / replacement of any decorations as required / instructed.. Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000488969
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP296714
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
50 - Repair and maintenance services
63 - Supporting and auxiliary transport services; travel agencies services
-
- CPV Codes
31500000 - Lighting equipment and electric lamps
31522000 - Christmas tree lights
50232000 - Maintenance services of public-lighting installations and traffic lights
50232110 - Commissioning of public lighting installations
63120000 - Storage and warehousing services
Notice Value(s)
- Tender Value
- £270,000 £100K-£500K
- Lots Value
- £270,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 26 Sep 20178 years ago
- Submission Deadline
- 8 Aug 2017Expired
- Future Notice Date
- Not specified
- Award Date
- 19 Sep 20178 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- There may be a continued requirement for seasonal lighting decorations. If so it is anticipated the contract opportunity will be advertised approximately 6 months prior to the end of the framework.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- FIFE COUNCIL
- Contact Name
- Not specified
- Contact Email
- lynn.knox@fife.gov.uk, sarah.cutler@fife.gov.uk
- Contact Phone
- +44 3451550000
Buyer Location
- Locality
- GLENROTHES
- Postcode
- KY7 5LT
- Post Town
- Kirkcaldy
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM0 Eastern Scotland
- Small Region (ITL 3)
- TLM01 Clackmannanshire and Fife
- Delivery Location
- TLM72 Clackmannanshire and Fife
-
- Local Authority
- Fife
- Electoral Ward
- Glenrothes Central and Thornton
- Westminster Constituency
- Glenrothes and Mid Fife
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=25
4th August 2017 - Images of features owned by Fife Council for Inverkeithing -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=24
4th August 2017 - Images of Fife Council owned features for Lumphinnans -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=23
4th August 2017 - Images of features Fife Council own for Duloch -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=22
4th August 2017 - Images of Fife Council features for Rosyth -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=18
3rd August 2017 - Pricing Schedule in Excel 97-2003 format -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=21
3rd August 2017 - Updated 030817 - clarifying eyebolt testing in Dunfermline -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=20
28th July 2017 - map showing site of Merry Christmas Cowdenbeath feature -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=19
28th July 2017 - Image of scaffolding previously provided by Fife Council for Merry Christmas Cowdenbeath feature -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=17
28th July 2017 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=15
28th July 2017 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=2
25th July 2017 - Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=16
25th July 2017 - Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=1
25th July 2017 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=12
10th July 2017 - Inverkeithing Map - Appendix 1B -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=13
10th July 2017 - Lumphinnans Map - Lights should go on Main Street between Cedar Cres and Pitt Road - Appendix 1D -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=14
10th July 2017 - 1046 - ESPD for completion -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=8
10th July 2017 - Dalgety Bay Map - 1I -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=9
10th July 2017 - Map Dunfermline Glengates -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=10
10th July 2017 - Rosyth Map - Appendix 1A -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=11
10th July 2017 - Cowdenbeath - Appendix 1C -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=4
10th July 2017 - Leven Map -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=5
10th July 2017 - Leven Anchor Points -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=6
10th July 2017 - Dunfermline Map - Appendix 1G -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=7
10th July 2017 - Duloch Map - Appendix 1H -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL288868&idx=3
10th July 2017 - Lumphinnans Map -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL288868
Supply, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations - There is also a significant Supplies element to this requirement. Fife Council is seeking a contractor to supply, install, remove, store and maintain festive lighting decorations for some communities in Fife. Communities currently likely to use the framework: Inverkeithing, Rosyth, Cowdenbeath, Lumphinnans, Dunfermline, Duloch, Leven & Dalgety Bay. Communities in Fife may join or withdraw from the framework during it's lifetime. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP296714
Supply, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations - There is also a significant Supplies element to this requirement. Fife Council is seeking a contractor to supply, install, remove, store and maintain festive lighting decorations for some communities in Fife. Communities currently likely to use the framework: Inverkeithing, Rosyth, Cowdenbeath, Lumphinnans, Dunfermline, Duloch & Dalgety Bay. Communities in Fife may join or withdraw from the framework during it's lifetime.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "Depending on the particular requirements of each Community, Fife Council is seeking a Contractor that shall, be responsible for all aspects the timely supply, installation, testing, maintenance, removal and storage of all the festive lights and decorations in the applicable Fife community including: - Safe storage of existing lighting decorations and associated equipment where owned by Fife Council; - The electrical testing of all lighting decorations prior to erection where owned by Fife Council; - Supply of lighting decorations as required to be leased; - Timely erection and removal of all lighting decorations (to include pole mounted, transverse decorations, tree light installation and any other styles of decoration required) and supply of appropriate fixings; - Provision of support to and presence at Festive Lights Switch On events; - Weekly inspections during the period whereby the decorations are erected; - Emergency attendance as required for Health and Safety issues & repairs; - Repair / replacement of any decorations as required / instructed.. Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
"status": "complete",
"value": {
"amount": 270000,
"currency": "GBP"
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": false
}
],
"bidOpening": {
"date": "2017-08-08T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "The tenderer must comply with the Professional Lighting Guide 06: Guidance on the installation and maintenance of seasonal decorations and lighting column attachments"
},
"coveredBy": [
"GPA"
],
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "4B.4 - The Current Ratio will be applied - Current Assets will be divided by Current Liabilities. Tenderers are to provide their current assets and Current liabilities in relation to their published accounts for the last two years. 4B.5.1 & 2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10 million GBP Public Liability = 5 million GBP Professional Negligence Insurance = 250 thousand GBP",
"minimum": "4B.4 - Tenderers are expected to achieve a ratio of 1 or more. Where a Tenderer does not meet this requirement further details should be provided to confirm why, and the Council may undertake additional financial checks using a tool such as Creditsafe and a qualitative judgement shall be made as to the financial capacity of the Tenderer. 4B.5.1 & 2 Employer's (Compulsory) Liability Insurance = 10 million GBP Public Liability = 5 million GBP Professional Negligence Insurance (in place for a period of 2 years after the end of the framework period = 250 thousand GBP"
},
{
"type": "technical",
"description": "4C1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the service as described in part II.2.4 of the OJEU Contract Notice. Examples should be from the last 3 years, and experience may date back more than 3 years. 4C.6 - Bidders /subcontractors should be members of the Highway Electrical Registration Scheme (HERS) or equivalent. 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 4C.11 Bidders must confirm that they will provide descriptions and photographs of the products to be supplied. 4C.12 Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the relevant EN and IP standards. If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation). 4D.1 The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). 4D.2 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. For detail of acceptable equivalents see the relevant standardised statements v1.9 document on the Scottish Governments Procurement Journey https://www.procurementjourney.scot/sites/default/files/documents_library/Route%203%20-%20ESPD%20%28Scotland%29%20Standardised%20Statements%20v1.9.doc",
"minimum": "4C1.2 - Examples and experience should cover all the aspects of the requirement stated at part II.2.4. If bidders are unable to provide examples covering all aspects stated at part II.2.4 they should provide reasons as to why and demonstrate how they would propose to meet aspects of the requirement they don't have experience of. A score of 2 must be achieved for each example provided otherwise the bidder will be excluded from the process. See VI.3 for scoring key. 4C.6 - Membership of HERS scheme or equivalent. 4C.10 - If more than 50% is to be subcontracted further information / assurances may be required e.g. ESPD. 4C.11 - Information will be used as part of the award criteria. 4C.12 - IP44 minimum standard. 4D.1 - Holder of the stated accreditation or equivalent 4D.2 - Holder of the stated accreditation or equivalent"
}
]
},
"submissionTerms": {
"languages": [
"en"
]
},
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"maximumParticipants": 1
}
},
"classification": {
"id": "50232110",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "There may be a continued requirement for seasonal lighting decorations. If so it is anticipated the contract opportunity will be advertised approximately 6 months prior to the end of the framework."
},
"amendments": [
{
"id": "amd-18",
"description": "To allow a minimum of 6 days between potentially viewing Fife Council owned features and tender return",
"unstructuredChanges": [
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"oldValue": {
"date": "2017-08-08T12:00:00Z"
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"newValue": {
"date": "2017-08-11T12:00:00Z"
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"where": {
"section": "IV.2.2",
"label": "Time limit"
}
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"oldValue": {
"date": "2017-08-08T12:00:00Z"
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"newValue": {
"date": "2017-08-11T12:00:00Z"
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"where": {
"section": "IV.2.7"
}
}
]
}
]
},
"language": "EN",
"description": "(SC Ref:513249)",
"links": [
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"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "1046",
"relatedLots": [
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"contracts": [
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"id": "1046",
"awardID": "1046",
"status": "active",
"dateSigned": "2017-09-19T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2017/S 130-265966"
}
]
}