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EC0776 Asset Tagging and Data Capture for Critical Buildings

University Of Edinburgh

This public procurement record has 2 releases in its history.

Award

17 Jul 2017 at 01:00

OJEU - F3 - Contract Award Notice
Tender

21 Apr 2017 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of Edinburgh is undertaking a procurement process for the project titled "EC0776 Asset Tagging and Data Capture for Critical Buildings." This initiative falls under the services category in the education sector and involves the tagging and data capture of equipment across 56 critical buildings. The project is currently in the active stage, with a tender period that concluded on 26 May 2017, and the total estimated contract value is approximately £280,000. Interested bidders were required to demonstrate compliance with selection criteria through the ESPD (Scotland) via the Public Contracts Scotland Tender portal.

This tender presents a significant opportunity for businesses specialising in asset tagging and data management services, particularly those with experience in handling projects within the education sector. Companies with capabilities in managing large estates, ensuring compliance with quality standards, and those equipped with mobile data capture technology will be well-suited to compete. The requirement for a single supplier to manage the entire scope of work will also favour firms with robust project management skills and the ability to deploy multiple teams simultaneously across different geographical areas.

How relevant is this notice?

Notice Information

Notice Title

EC0776 Asset Tagging and Data Capture for Critical Buildings

Notice Description

The University of Edinburgh wishes to appoint an asset data capture company (supplier) to undertake the asset tagging and data capture of equipment within 56 buildings identified as critical. The critical buildings shall be divided into 2 work packages based on school and geographical area. This requirement is not divided into lots as we wish to appoint one supplier for continuity. Bidders must self-certify their adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Bidders may be required to submit Means of Proof at a later stage. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this OJEU Notice.

Lot Information

Lot 1

EC0776 - Asset Tagging and Data Capture for Critical Buildings The University of Edinburgh wishes to appoint an asset data capture company to undertake the asset tagging and data capture of equipment within 56 buildings identified as critical. The critical buildings shall be divided into 2 work packages based on school and geographical area. A single supplier will be appointed to manage the project. Due to the large number of buildings involved, while a single supplier will be appointed to deliver the project, they will be required to provide separate delivery teams to undertake the work packages concurrently in the two geographical areas below and both will be required to be completed by the same deadline. Work Package 1 - Accommodation, Central and King's Buildings Work Package 2 - Meds + Vets The work should be undertaken Monday to Friday between the hours of 9am to 5pm. The Estates Department has created a mobile asset gathering application which allows for the gathering of asset data directly into a holding platform via tablets or mobile phones. The data will be verified before being entered into the University's CMMS, Archibus. The University will evaluate all bidders/tenderers ITT submissions who have passed our minimum requirements via undertaking a Quality/Technical and Commercial evaluation. The ITT quality questionnaire will be marked.Technical (Quality) Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and your submission scores 3 points out of 4 for that question then you will receive 7.5 percent out of a possible 10 percent. eg in the event you score 4 out of 4 for all our quality questions and score 100 then you will be awarded the maximum score of 60 percent. In the event you score 2 out of 4 for all questions then your score will be 50 percent out of the quality percentage of 60 percent therefore your score would be 30 percent. Cost - the bidder who submits the lowest cost will be awarded the maximum score 40 percent and others awarded a score pro rata, in relation to the lowest bid. Summary The quality and commercial score will be combined to give each bidder/tenderer an overall total score. Bidders must complete the ESPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the ESPD Supplier Response Forms (MO Excel document) attached to ESPD questions 2C.1.1 (Technicians) and 2D.1.2 (Subcontractors) on PCS-T. These parties must complete the first three sections of the ESPD form, as well as any part of the section 4 selection criteria that the main bidder will rely upon the parties to fulfil. If parties have not yet been identified, this information may be required at a later date. The University reserves the right to request this information from relevant parties upon whom the main bidder will not rely to fulfil selection criteria. The University has also included a Pass/Fail question with regards to the timescale we require the scope of service to be completed by. In the event the Bidder states No they are unable to match/meet this deadline then their submission will be disqualified and will not be evaluated.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000490124
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL289915
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72313000 - Data capture services

Notice Value(s)

Tender Value
£280,000 £100K-£500K
Lots Value
£280,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jul 20179 years ago
Submission Deadline
26 May 2017Expired
Future Notice Date
Not specified
Award Date
14 Jul 20179 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
UKM25 Edinburgh, City of
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR280734
    EC0776 Asset Tagging and Data Capture for Critical Buildings - The University of Edinburgh wishes to appoint an asset data capture company (supplier) to undertake the asset tagging and data capture of equipment within 56 buildings identified as critical. The critical buildings shall be divided into 2 work packages based on school and geographical area. This requirement is not divided into lots as we wish to appoint one supplier for continuity. Bidders must self-certify their adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Bidders may be required to submit Means of Proof at a later stage. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this OJEU Notice.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL289915
    EC0776 Asset Tagging and Data Capture for Critical Buildings - The University of Edinburgh wishes to appoint an asset data capture company (supplier) to undertake the asset tagging and data capture of equipment within 56 buildings identified as critical. The critical buildings shall be divided into 2 work packages based on school and geographical area. This requirement is not divided into lots as we wish to appoint one supplier for continuity. Bidders must self-certify their adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Bidders may be required to submit Means of Proof at a later stage. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this OJEU Notice.

Open Contracting Data Standard (OCDS)

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