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Scotland's Census 2021 Data Collection Operational Management System and Integration Services

National Records of Scotland

This public procurement record has 2 releases in its history.

Award

12 Mar 2018 at 00:00

OJEU - F3 - Contract Award Notice
Tender

20 Apr 2017 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Records of Scotland is seeking to award a contract for the "Scotland's Census 2021 Data Collection Operational Management System and Integration Services." This procurement falls under the services industry category and is based in Edinburgh, UK. The procurement method is selective, specifically a restricted procedure, and the process is currently in the Award stage. The successful contract was signed on 2nd February 2018 and is part of a larger planning effort initiated in 2017. The estimated total value of this project ranges from £1,500,000 to £5,000,000.

This tender provides significant opportunities for businesses specialising in IT systems, data integration, and operational management services, especially those with experience in delivering secure IT frameworks and managing large data collection processes. Companies should ideally have a strong track record in collaborating with various stakeholders in the public sector. The delivery of these services involves critical roles in managing census data collection operations across Scotland, making this an attractive prospect for firms capable of meeting high standards of technical and operational excellence.

How relevant is this notice?

Notice Information

Notice Title

Scotland's Census 2021 Data Collection Operational Management System and Integration Services

Notice Description

Provision of Data Collection Operational Management System and Integration Services for use in the Scotland 2021 Census.

Lot Information

Lot 1

Overview Scotland's Census is a count of population and households in Scotland which currently takes place once every ten years. The next census in 2021 will be conducted primarily online. The Data Collection Operational Management System and Integration Services contract will manage the data collection operation for Census 2021. There are distinct, but very interlinked, requirements within this contract - the Data Collection Operational Management System and the Integration of Services. The Data Collection Operational Management System, which is one of several systems, sits at the centre of the Census data collection operation and will be used to manage the interactions with each address in Scotland and allow tracking of Census returns. It will sit in a secure hosted environment. The Data Collection Operational Management System and Integration Services is built from a number of components to collect, store, analyse, distribute and report on data collection operational information. The Integration of Services requirement includes a systems integration service to manage the Census systems and services end-to-end across all the developments throughout the collection period. For clarity, this will involve managing systems and services that may not directly integrate with the Data Collection Operational Management System and Integration Services functionality. As part of the preparations for the census in 2021 a rehearsal to test the systems, procedures and supplier delivered tools is planned for 2019. We are looking for a Service Provider to provide the Data Collection Operational Management System and Integrated Services which includes; - the development and management of the Enumeration Address Register and the interactions with addresses, including a user interface to allow manual as well as automatic updates to be made - Processing of operational information based on defined business rules, including a user interface to manage and update business rules - An integration capability to allow data from multiple sources to be combined to update the Enumerator Address Register - The creation of data interfaces between the Data Collection Operational Management System and Integration Services and a variety of sources and suppliers. It is recognised that the data required to move across these data interfaces will vary considerably in terms of their complexity, depending on the volume and frequency of transfer and the census systems, services or suppliers involved. - The ability to track census returns. - To provide predefined and ad-hoc summary reports - Secure decommissioning of systems and services, including the extraction of data for use in other Census processes and to plan for future censuses.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) 2015

Renewal: The Authority reserves the right to extend the contract for up to one year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000491956
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR313286
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72314000 - Data collection and collation services

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
£5,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Mar 20188 years ago
Submission Deadline
22 May 2017Expired
Future Notice Date
Not specified
Award Date
2 Feb 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Records of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 7TF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Corstorphine/Murrayfield
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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