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Provision of Events Management Services (incl. Christmas Lights Switch on Events)

South Lanarkshire Council

This public procurement record has 2 releases in its history.

Award

14 Aug 2017 at 01:00

OJEU - F3 - Contract Award Notice
Tender

25 Apr 2017 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process involves South Lanarkshire Council, located at Council Headquarters, Almada Street, Hamilton, UK, seeking a qualified organisation for the "Provision of Events Management Services," including Christmas Lights Switch On Events. This open tender is presently in the active stage, with a tender submission deadline set for 26th May 2017. The contract is projected to have a total value of approximately £247,500, covering multiple events planned across several towns in South Lanarkshire from 18th November to 3rd December 2017. Following the award period starting on 30th May 2017, the successful bidder will have a contract duration of 3 years, with an option to extend for an additional 2 years.

This tender presents a significant opportunity for businesses specialising in events management and related services. Companies that have demonstrable experience in managing large-scale events, particularly in outdoor settings, would be well-suited to compete. With funding allocated for each event, including higher amounts for certain towns, there is potential for substantial revenue generation. Additionally, successful bidders can expect to establish a working relationship with South Lanarkshire Council, possibly leading to future collaboration on other community events and services.

How relevant is this notice?

Notice Information

Notice Title

Provision of Events Management Services (incl. Christmas Lights Switch on Events)

Notice Description

Provision of an Events Management Service including Christmas Lights Switch on Events.

Lot Information

Lot 1

South Lanarkshire Council (the Council) wish to appoint a suitably experienced organisation to provide an events management service including the production, delivery and management of the Council's programme of staged Christmas celebrations. . The six Christmas Lights Switch On Events 2017 will be held in the following towns on the dates as noted below: . - Lanark - Saturday 18th November 2017 - East Kilbride Village - Sunday 19th November 2017 - Carluke - Friday 24th November 2017 - Hamilton - Saturday 25th November 2017 - Rutherglen - Saturday 2nd December 2017 - Cambuslang - Sunday 3rd December 2017 . The funding available for each Event is 7500 GBP, with the exception of Hamilton which is set at 12000 GBP (49500 GBP per annum in total) with all costs for the provision of the events to be included in this sum. The full requirements for the 2017 Christmas events are detailed within the tender documents. Future requirements will be discussed directly with the successful bidder. . Events are guaranteed for year 1 of the contract only and thereafter will be subject to budget availability. . The contract period will be 3 years with the option to extend for up to 2 years.

Renewal: Optional extension of up to 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000493013
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292567
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£247,500 £100K-£500K
Lots Value
£247,500 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20179 years ago
Submission Deadline
26 May 2017Expired
Future Notice Date
Not specified
Award Date
8 Aug 20179 years ago
Contract Period
Not specified - Not specified
Recurrence
5 years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Lanarkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMILTON
Postcode
ML3 0AA
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire
Local Authority
South Lanarkshire
Electoral Ward
Hamilton North and East
Westminster Constituency
Hamilton and Clyde Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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