Housing Framework for East Lothian Council

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            "name": "East Lothian Council",
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            "address": {
                "streetAddress": "John Muir House",
                "locality": "Haddington, East Lothian",
                "region": "UKM73",
                "postalCode": "EH41 3HA"
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                "deliveryLocation": {
                    "description": "East Lothian"
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                "title": "Housing Framework for East Lothian Council",
                "description": "East Lothian Council intends to establish a framework of Works Main Contractors to be invited to tender, under mini competition, for works contained in the Council's programme of new build housing construction works over a maximum period of 4 years - (2 years initially with the option of 2 x 1 year extensions).",
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                "title": "Individual Projects of under 10 units",
                "description": "East Lothian Council intends to establish a framework of Works Main Contractors to be invited to tender, under mini competition, for works contained in the Council's programme of new build housing construction works over a maximum period of 4 years - (2 years initially with the option of 2 x 1 year extensions). The framework will exclude: 1. Emergency Works 2. Planned Maintenance Works 3. Small Scale Fire Risk Assessment Works 4. Stand alone separate electrical, mechanical and plumbing works. 5. House Extensions 6. Works to public buildings including sports facilities and schools. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 or 59 of the Public Contracts (Scotland) Regulations 2015",
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                "description": "East Lothian Council intends to establish a framework of Works Main Contractors to be invited to tender, under mini competition, for works contained in the Council's programme of new build housing construction works over a maximum period of 4 years - (2 years initially with the option of 2 x 1 year extensions). The framework will exclude: 1. Emergency Works 2. Planned Maintenance Works 3. Small Scale Fire Risk Assessment Works 4. Stand alone separate electrical, mechanical and plumbing works. 5. House Extensions 6. Works to public buildings including sports facilities and schools. Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 or 59 ofo the Public Contracts (Scotland) Regulations 2015.",
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            "performanceTerms": "An exemplar scorecard is included in the Tender Documentation. The Council reserves the right to monitor the conduct and performance of the appointed Contractors over the course of the framework and to remove, temporarily or permanently, any Contractor from the framework."
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            "criteria": [
                {
                    "type": "suitability",
                    "description": "Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Section 4A (1 and 2) have been removed from the ESPD."
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                {
                    "type": "economic",
                    "description": "It is a requirement of this contract that bidders should be able to provide one of the following: a. A copy of your audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end. or b. A statement of your organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format please provide an end of period balance sheet or make the response specified in option (c) below. or c. If you are unable to provide the information requested above, please provide additional information and documentation that will give the Authority the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation's cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing. The financial information will be evaluated using the East Lothian Council financial health evaluation flowchart (available in the attachments section on PCS-Tenders). The financial information provided will require to meet the following criteria. i) The ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years. ii) The accounts should not show a loss in 2 consecutive years. iii) The accounts should not show a loss in 1 year and negative net current assets in any 1 year. Where the information provided does not meet item (i) but there is an improving trend East Lothian Council may consider items (ii) and (iii). Insurance Requirements: It is a requirement of this contract that bidders hold the levels of insurance indicated below: Employer's (Compulsory) Liability Insurance* = GDP 10m Product Liability Insurance = GDP 5m Public Liability Insurance = GDP 5m *It is a legal requirement that all companies hold Employer's (Compulsory) Liability Insurance except in certain circumstances Bidders that do not already have, or cannot commit to obtain, the required levels of insurance may be excluded from further participation in this procurement exercise."
                },
                {
                    "type": "technical",
                    "description": "a) Successful bidders must possess valid certification of BS EN 9001 or equivalent. Confirmation of such certification must be included in the Qualification Envelope of the ITT under Technical and Professional Ability: Quality Assurance Schemes. An in house policy may also be included, and it will be at the discretion of East Lothian Council if this is an acceptable equivalent. b) Successful bidders must possess valid certification of BS EN 14001 or equivalent. Confirmation of such certification must be included in the Qualification Envelope of the ITT under Technical and Professional Ability: Quality Assurance Schemes. An in house policy may also be included, and it will be at the discretion of East Lothian Council if this is an acceptable equivalent. c) Successful bidders must possess valid certification of BS OHSAS 18001 or equivalent. Confirmation of such certification must be included in the Qualification Envelope of the ITT under Technical and Professional Ability: Quality Assurance Schemes. An in house policy may also be included, and it will be at the discretion of East Lothian Council if this is an acceptable equivalent. d) Bidders should submit their Equal Opportunities Policy. e) The following sections are N/A and have been removed from the ESPD: 4C1.2, 4C2-6 inclusive, 4C8.1, 4C9-12 inclusive. Evaluation Criteria for awarding c5 contractors onto each lot: Stage One - Pass/Fail ITT received by deadline with requested attachments in place Satisfactory Financial Health compliance Satisfactory Insurances Satisfactory Quality Management system in place Satisfactory Environmental Policy Equal Opportunities in place Satisfactory Health and Safety legislation and procedures Satisfactory Completion of Section 3A - D of the ESPD It is at the discretion of East Lothian Council what is deemed Satisfactory in tenderers' responses. Satisfactory information from Police Scotland following completion of ISP documentation by tenderer. Stage Two Criteria Weighting Quality 90% comprising Technical Experience 30% Technical Skills 20% Management of Subcontractors/Consultants 15% Defects Policy and Procedures 20% Capacity to undertake the works during the framework period 10% Waste Management Policy 5% Price (Schedule of Costs)comprising 10% The tender will be awarded on Most Economically Advantageous Tender. East Lothian Council does not bind itself to accept any tender. It is envisaged that 5 contractors will be awarded onto each lot. Work Packages will be awarded as a result of Mini Competition based on lowest price. Scoring Criteria for Tender Questionnaire responses Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the evidence required. 0 Poor - Response is only partially relevant and poor. The response addresses some elements of our requirement but contains insufficient/limited detail or explanation to demonstrate an understanding of our requirement and of the capability to deliver the Project in relation to the criteria. It provides insufficient detail of the required evidence. 1 Acceptable - Response is partially relevant but acceptable. The response addresses a broad understanding of our requirement and of the capability to deliver the Project but lacks detail to demonstrate the required evidence. 2 Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding of our requirement and of the capability to deliver the Project in relation to the criteria. It provides detail on how the required evidence has been met. 3 Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of our requirement and of the capability to deliver the Project in relation to the criteria. It also provides detail of how the evidence required has been met in full. 4"
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    "description": "Police Scotland and East Lothian Council recognise that there is an opportunity for unscrupulous, criminal or corrupt persons and criminal enterprises to be involved in criminality and to make criminal financial gains from the supply of equipment and from the provision of services to public funded bodies. Police Scotland and East Lothian Council recognise that the provision of information by Police Scotland may assist in determining whether any of the conditions for exclusion of an organisation from the opportunity to tender for a public contract specified in the Public Contracts (Scotland) Regulations 2015 have been met. East Lothian Council (ELC) understand the importance of a strong local economy and therefore require that main contractors awarded ELC contracts consider engaging local sub-contractors where possible. For any assistance with this requirement please contact Economic Development Department at economicdevelopment@eastlothian.gov.uk. Any tenderers requiring assistance/guidance on completing these documents should also contact economicdevelopment@eastlothian.gov.uk As part of this tender process therefore, details provided in the tender by all bidders will be passed to Police Scotland to be verified. (SC Ref:530815)",
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