Award

Integrated Pension Administration and Payroll Software System

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 3 releases in its history.

Award

23 Oct 2019 at 00:00

TenderUpdate

22 Jun 2017 at 00:00

Tender

30 May 2017 at 00:00

Summary of the contracting process

The City of Edinburgh Council is overseeing the procurement for an Integrated Pension Administration and Payroll Software System aimed at supporting the Local Government Pension Scheme (LGPS) in Scotland. This contract, primarily focused on providing essential software solutions for benefit entitlement calculations and payments, is currently in the tender stage. Key dates include the end of the tender period on 29 June 2017, with the potential contract duration being up to 14 years through various extensions. The procurement method employed is a selective procedure, primarily categorised under services, addressed to bidders located within Scotland.

This tender presents significant opportunities for software development companies, particularly those specialised in pension administration and payroll systems. Businesses that can demonstrate previous experience with similar projects, especially in the public sector, will be well-positioned to compete. Additionally, organisations with knowledge of LGPS regulations and the ability to provide tailored solutions that meet the specific demands of Scottish local government pension funds will find this opportunity advantageous for expanding their market presence.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Integrated Pension Administration and Payroll Software System

Notice Description

In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.

Lot Information

Lot 1

The City of Edinburgh Council (The Council) is the administering authority of the Local Government Pension Scheme (LGPS) in Scotland for the Lothian area. Lothian Pension Fund (LPF), which is not a separate legal entity from the Council, carries out the specialist activities of investing the assets (approximately GBP6bn) and administering the benefits of three funds - Lothian Pension Fund, Lothian Buses Pension Fund and Scottish Homes Pension Fund - on behalf of over 100 contributing employers and over 80,000 members. Where stated "LPF" this refers to all the three funds. In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The proposed contract is primarily intended for use by The City of Edinburgh Council, in its role as administering authority of the Local Government Pensions Scheme (LGPS) in Scotland for the Lothian region. However, bidders should note that The City of Edinburgh Council took the decision to offer all other Scottish LGPS's the opportunity to make use of the proposed service at some point in the future when their current arrangements expire. The following other LGPS pension funds have indicated that they may wish to enter into an agreement with the successful supplier when their current arrangements end: - Falkirk Council Pension Fund - Fife Council Pension Fund - Highlands Pension Fund - Scottish Borders Council Pension Fund - Shetland Islands Council Pension Fund - Strathclyde Pension Fund - Tayside Pension Fund Bidders should note that, although the LGPS's named above have indicated an interest in possibly entering into similar agreements with the successful Contractor for delivery of the service when their current arrangements expire, they are under no obligation to do so. Similarly, in the event that, for any reason, the Contractor does not wish to participate in such an arrangement, they will retain a 'Right of Refusal' to enter into any such contract with any other Scottish LGPS.

Renewal: The original contract will be for a duration of 10 years, with options to extend for two further periods of 2 years each, giving a total maximum contract duration of 14 years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000497713
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT370161
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

66 - Financial and insurance services


CPV Codes

48812000 - Financial information systems

66520000 - Pension services

66521000 - Individual pension services

66523100 - Pension fund administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20196 years ago
Submission Deadline
29 Jun 2017Expired
Future Notice Date
Not specified
Award Date
23 Oct 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Additional Buyers

DUNDEE CITY COUNCIL

FALKIRK COUNCIL

FIFE COUNCIL

SCOTTISH BORDERS COUNCIL

SHETLAND ISLANDS COUNCIL

STRATHCLYDE PENSION FUND

THE HIGHLAND COUNCIL

Contact Name
Claudine Persaud, Dawn Watson, Peter Kidd
Contact Email
brian.mccreadie@edinburgh.gov.uk, charlie.maccallum@highland.gcsx.gov.uk, claudine.persaud@edinburgh.gov.uk, contract.admin@shetland.gov.uk, dawn.watson@fife.gov.uk, enquiry.procurement@fife.gov.uk, eprocurement@dundeecity.gov.uk, linda.welsh@glasgow.gov.uk, peter.kidd@fife.gov.uk, prcunit2@highland.gov.uk, procurement@scotborders.gov.uk, purchasing@falkirk.gov.uk
Contact Phone
+44 1314693543, +44 1314693727, +44 1324506566, +44 1382434000, +44 1412875186, +44 1463702000, +44 1595744595, +44 1835824000, +44 3451450410, +44 3451550000

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland

Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000497713-2019-10-23T00:00:00Z",
    "date": "2019-10-23T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000497713",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-38",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM25",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Claudine Persaud",
                "email": "claudine.persaud@edinburgh.gov.uk",
                "telephone": "+44 1314693727",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-71",
            "name": "Falkirk Council",
            "identifier": {
                "legalName": "Falkirk Council"
            },
            "address": {
                "streetAddress": "Municipal Buildings, West Bridge Street",
                "locality": "Falkirk",
                "region": "UKM26",
                "postalCode": "FK1 5RS"
            },
            "contactPoint": {
                "email": "purchasing@falkirk.gov.uk",
                "telephone": "+44 1324506566"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-25",
            "name": "Fife Council",
            "identifier": {
                "legalName": "Fife Council"
            },
            "address": {
                "streetAddress": "Fife House, North Street",
                "locality": "Glenrothes",
                "region": "UKM22",
                "postalCode": "KY7 5LT"
            },
            "contactPoint": {
                "name": "Dawn Watson",
                "email": "dawn.watson@fife.gov.uk",
                "telephone": "+44 3451550000",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.fifedirect.org.uk"
            }
        },
        {
            "id": "org-72",
            "name": "Scottish Borders Council",
            "identifier": {
                "legalName": "Scottish Borders Council"
            },
            "address": {
                "streetAddress": "Council Headquarters",
                "locality": "Newtown St Boswells",
                "region": "UK",
                "postalCode": "TD6 0SA"
            },
            "contactPoint": {
                "email": "procurement@scotborders.gov.uk",
                "telephone": "+44 1835824000",
                "faxNumber": "+44 1835825150"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-73",
            "name": "Shetland Islands Council",
            "identifier": {
                "legalName": "Shetland Islands Council"
            },
            "address": {
                "streetAddress": "8 North Ness Business Park",
                "locality": "Lerwick",
                "region": "UKM66",
                "postalCode": "ZE1 0LZ"
            },
            "contactPoint": {
                "email": "contract.admin@shetland.gov.uk",
                "telephone": "+44 1595744595",
                "faxNumber": "+44 1595744667"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-74",
            "name": "Dundee City Council",
            "identifier": {
                "legalName": "Dundee City Council"
            },
            "address": {
                "streetAddress": "Dundee House, 50 North Lindsay Street",
                "locality": "Dundee",
                "region": "UKM21",
                "postalCode": "DD1 1NZ"
            },
            "contactPoint": {
                "email": "eprocurement@dundeecity.gov.uk",
                "telephone": "+44 1382434000",
                "faxNumber": "+44 1382433045"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-75",
            "name": "Strathclyde Pension Fund",
            "identifier": {
                "legalName": "Strathclyde Pension Fund"
            },
            "address": {
                "streetAddress": "c/o Glasgow City Council, 6th Floor, Capella Building, 60 York Street",
                "locality": "Glasgow",
                "region": "UKM34",
                "postalCode": "G2 8JX"
            },
            "contactPoint": {
                "email": "linda.welsh@glasgow.gov.uk",
                "telephone": "+44 1412875186"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-35",
            "name": "The Highland Council",
            "identifier": {
                "legalName": "The Highland Council"
            },
            "address": {
                "streetAddress": "Council Headquarters, Glenurquhart Road",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5BX"
            },
            "contactPoint": {
                "email": "prcunit2@highland.gov.uk",
                "telephone": "+44 1463702000",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.highland.gov.uk/"
            }
        },
        {
            "id": "org-6",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM25",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "email": "brian.mccreadie@edinburgh.gov.uk",
                "telephone": "+44 1314693543",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-7",
            "name": "Falkirk Council",
            "identifier": {
                "legalName": "Falkirk Council"
            },
            "address": {
                "streetAddress": "Municipal Buildings, West Bridge Street",
                "locality": "Falkirk",
                "region": "UKM26",
                "postalCode": "FK1 5RS"
            },
            "contactPoint": {
                "email": "purchasing@falkirk.gov.uk",
                "telephone": "+44 1324506566"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-8",
            "name": "Fife Council",
            "identifier": {
                "legalName": "Fife Council"
            },
            "address": {
                "streetAddress": "Fife House, North Street",
                "locality": "Glenrothes",
                "region": "UKM22",
                "postalCode": "KY7 5LT"
            },
            "contactPoint": {
                "email": "enquiry.procurement@fife.gov.uk",
                "telephone": "+44 3451550000"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-9",
            "name": "Scottish Borders Council",
            "identifier": {
                "legalName": "Scottish Borders Council"
            },
            "address": {
                "streetAddress": "Council Headquarters",
                "locality": "Newtown St Boswells",
                "region": "UK",
                "postalCode": "TD6 0SA"
            },
            "contactPoint": {
                "email": "procurement@scotborders.gov.uk",
                "telephone": "+44 1835824000",
                "faxNumber": "+44 1835825150"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-10",
            "name": "Shetland Islands Council",
            "identifier": {
                "legalName": "Shetland Islands Council"
            },
            "address": {
                "streetAddress": "8 North Ness Business Park",
                "locality": "Lerwick",
                "region": "UKM66",
                "postalCode": "ZE1 0LZ"
            },
            "contactPoint": {
                "email": "contract.admin@shetland.gov.uk",
                "telephone": "+44 1595744595",
                "faxNumber": "+44 1595744667"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-11",
            "name": "Dundee City Council",
            "identifier": {
                "legalName": "Dundee City Council"
            },
            "address": {
                "streetAddress": "Dundee House, 50 North Lindsay Street",
                "locality": "Dundee",
                "region": "UKM21",
                "postalCode": "DD1 1NZ"
            },
            "contactPoint": {
                "email": "eprocurement@dundeecity.gov.uk",
                "telephone": "+44 1382434000",
                "faxNumber": "+44 1382433045"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-12",
            "name": "Strathclyde Pension Fund",
            "identifier": {
                "legalName": "Strathclyde Pension Fund"
            },
            "address": {
                "streetAddress": "c/o Glasgow City Council, 6th Floor, Capella Building, 60 York Street",
                "locality": "Glasgow",
                "region": "UKM34",
                "postalCode": "G2 8JX"
            },
            "contactPoint": {
                "email": "linda.welsh@glasgow.gov.uk",
                "telephone": "+44 1412875186"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-13",
            "name": "The Highland Council",
            "identifier": {
                "legalName": "The Highland Council"
            },
            "address": {
                "streetAddress": "Council Headquarters, Glenurquhart Road",
                "locality": "Inverness",
                "region": "UKM62",
                "postalCode": "IV3 5BX"
            },
            "contactPoint": {
                "email": "charlie.maccallum@highland.gcsx.gov.uk",
                "telephone": "+44 1463702000"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-46",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "email": "brian.mccreadie@edinburgh.gov.uk",
                "telephone": "+44 1314693543",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-47",
            "name": "Falkirk Council",
            "identifier": {
                "legalName": "Falkirk Council"
            },
            "address": {
                "streetAddress": "Municipal Buildings, West Bridge Street",
                "locality": "Falkirk",
                "region": "UKM76",
                "postalCode": "FK1 5RS"
            },
            "contactPoint": {
                "email": "purchasing@falkirk.gov.uk",
                "telephone": "+44 1324506566"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-29",
            "name": "Fife Council",
            "identifier": {
                "legalName": "Fife Council"
            },
            "address": {
                "streetAddress": "Fife House, North Street",
                "locality": "Glenrothes",
                "region": "UKM72",
                "postalCode": "KY7 5LT"
            },
            "contactPoint": {
                "name": "Peter Kidd",
                "email": "peter.kidd@fife.gov.uk",
                "telephone": "+44 3451450410",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.fifedirect.org.uk"
            }
        },
        {
            "id": "org-48",
            "name": "Scottish Borders Council",
            "identifier": {
                "legalName": "Scottish Borders Council"
            },
            "address": {
                "streetAddress": "Council Headquarters",
                "locality": "Newtown St Boswells",
                "region": "UK",
                "postalCode": "TD6 0SA"
            },
            "contactPoint": {
                "email": "procurement@scotborders.gov.uk",
                "telephone": "+44 1835824000",
                "faxNumber": "+44 1835825150"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ]
            }
        },
        {
            "id": "org-49",
            "name": "Shetland Islands Council",
            "identifier": {
                "legalName": "Shetland Islands Council"
            },
            "address": {
                "streetAddress": "8 North Ness Business Park",
                "locality": "Lerwick",
                "region": "UKM66",
                "postalCode": "ZE1 0LZ"
            },
            "contactPoint": {
                "email": "contract.admin@shetland.gov.uk",
                "telephone": "+44 1595744595",
                "faxNumber": "+44 1595744667"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-50",
            "name": "Dundee City Council",
            "identifier": {
                "legalName": "Dundee City Council"
            },
            "address": {
                "streetAddress": "Dundee House, 50 North Lindsay Street",
                "locality": "Dundee",
                "region": "UKM71",
                "postalCode": "DD1 1NZ"
            },
            "contactPoint": {
                "email": "eprocurement@dundeecity.gov.uk",
                "telephone": "+44 1382434000",
                "faxNumber": "+44 1382433045"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-51",
            "name": "Strathclyde Pension Fund",
            "identifier": {
                "legalName": "Strathclyde Pension Fund"
            },
            "address": {
                "streetAddress": "c/o Glasgow City Council, 6th Floor, Capella Building, 60 York Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G2 8JX"
            },
            "contactPoint": {
                "email": "linda.welsh@glasgow.gov.uk",
                "telephone": "+44 1412875186"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-52",
            "name": "The Highland Council",
            "identifier": {
                "legalName": "The Highland Council"
            },
            "address": {
                "streetAddress": "Council Headquarters, Glenurquhart Road",
                "locality": "Inverness",
                "region": "UKM62",
                "postalCode": "IV3 5BX"
            },
            "contactPoint": {
                "email": "charlie.maccallum@highland.gcsx.gov.uk",
                "telephone": "+44 1463702000"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "name": "The City of Edinburgh Council",
        "id": "org-46"
    },
    "tender": {
        "id": "CT0400",
        "title": "Integrated Pension Administration and Payroll Software System",
        "description": "In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.",
        "status": "cancelled",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "66523100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48812000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "66520000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "66521000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Scotland"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-06-29T12:00:00Z"
        },
        "documents": [
            {
                "id": "JUN284668",
                "documentType": "contractNotice",
                "title": "Integrated Pension Administration and Payroll Software System",
                "description": "In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN284668",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JUN284668-1",
                "title": "Instructions for Completion of ESPD Questionnaire - final v1.1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN284668&idx=1",
                "datePublished": "2017-06-01T11:10:12Z",
                "dateModified": "2017-06-01T11:10:12Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN284668-2",
                "title": "Specification - Background & Introduction to Requirements - Final v1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN284668&idx=2",
                "datePublished": "2017-06-01T11:10:12Z",
                "dateModified": "2017-06-01T11:10:12Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN284668-3",
                "title": "Statement of Requirements - Final v1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN284668&idx=3",
                "datePublished": "2017-06-01T11:10:13Z",
                "dateModified": "2017-06-01T11:10:13Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN284668-4",
                "title": "T's & C's - Final v1",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN284668&idx=4",
                "datePublished": "2017-06-01T11:10:13Z",
                "dateModified": "2017-06-01T11:10:13Z",
                "format": "application/msword"
            },
            {
                "id": "JUN284668-5",
                "title": "ESPD",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN284668&idx=5",
                "datePublished": "2017-06-01T11:10:13Z",
                "dateModified": "2017-06-01T11:10:13Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "OCT370161",
                "documentType": "awardNotice",
                "title": "Integrated Pension Administration and Payroll Software System",
                "description": "In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT370161",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The City of Edinburgh Council (The Council) is the administering authority of the Local Government Pension Scheme (LGPS) in Scotland for the Lothian area. Lothian Pension Fund (LPF), which is not a separate legal entity from the Council, carries out the specialist activities of investing the assets (approximately GBP6bn) and administering the benefits of three funds - Lothian Pension Fund, Lothian Buses Pension Fund and Scottish Homes Pension Fund - on behalf of over 100 contributing employers and over 80,000 members. Where stated \"LPF\" this refers to all the three funds. In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The proposed contract is primarily intended for use by The City of Edinburgh Council, in its role as administering authority of the Local Government Pensions Scheme (LGPS) in Scotland for the Lothian region. However, bidders should note that The City of Edinburgh Council took the decision to offer all other Scottish LGPS's the opportunity to make use of the proposed service at some point in the future when their current arrangements expire. The following other LGPS pension funds have indicated that they may wish to enter into an agreement with the successful supplier when their current arrangements end: - Falkirk Council Pension Fund - Fife Council Pension Fund - Highlands Pension Fund - Scottish Borders Council Pension Fund - Shetland Islands Council Pension Fund - Strathclyde Pension Fund - Tayside Pension Fund Bidders should note that, although the LGPS's named above have indicated an interest in possibly entering into similar agreements with the successful Contractor for delivery of the service when their current arrangements expire, they are under no obligation to do so. Similarly, in the event that, for any reason, the Contractor does not wish to participate in such an arrangement, they will retain a 'Right of Refusal' to enter into any such contract with any other Scottish LGPS.",
                "status": "cancelled",
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "Objective criteria for choosing the limited number of candidates is as described in the ESPD and Instructions Documents."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 5040
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The original contract will be for a duration of 10 years, with options to extend for two further periods of 2 years each, giving a total maximum contract duration of 14 years."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "as per procurement documents",
                            "description": "100"
                        },
                        {
                            "type": "price",
                            "description": "0"
                        }
                    ]
                }
            }
        ],
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2017-07-10T00:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2018-05-31T00:00:00Z"
            }
        },
        "classification": {
            "id": "66523100",
            "scheme": "CPV"
        },
        "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "amd-7",
                "description": "ESPD - Questions 4C.1.2, 4C.6 and 4C.6.1 N.B. - The City of Edinburgh Council would like to draw the attention of potential bidders to the 'Additional Information Provided/Requested' section on page 16 of the 'Instructions for Completion of ESPD Qualification Questionnaire' document. This section details the questions which bidders must address when submitting their responses in respect of questions 4C.1.2, 4C.6 and 4C.6.1 in Part IV of the ESPD, namely: Part IV: Selection criteria - C: Technical and professional ability - Question 4C.1.2: Bidders are required to provide relevant examples of services carried out in the past three years. The Council requires that a maximum of three examples of projects of a broadly similar nature and complexity to this contract are provided. This information should include the client, contract sum, detailed information on the scope of services, dates and successful delivery outcomes such as budget, programme and client satisfaction. Examples should demonstrate experience and capability in projects similar to the service proposed here. Part IV: Selection criteria - C: Technical and professional ability - Question 4C.6: The bidder should provide details of any professional qualifications / accreditations held by their organisation (as distinct from individual members of their staff) which they believe to be relevant and which will contribute to the successful delivery of the proposed service requirement. In addition, the bidding organisation should describe their understanding of the benefit entitlement provisions of the Local Government Pension Scheme in Scotland (LGPS) and how these differ from those of England and Wales. Part IV: Selection criteria - C: Technical and professional ability - Question 4C.6.1: Details of professional and educational qualifications of the bidder's managerial staff which contribute to the successful delivery of projects of a similar scale, complexity and nature to this contract should be provided. In addition, a one page CV should be provided for each named individual."
            }
        ],
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 104-207686"
        }
    ],
    "description": "Those bidders invited to Stage 2 may also wish to note that when submitting their pricing proposals they will be required to identify and include specific details of LPF's 'in house' staff resources (by job role and man hours involved for each) which they anticipate LPF will require in order to conduct all necessary UAT of their proposed system solution. These UAT staff resourcing costs will be included as part of the bidder's overall pricing proposal when evaluating the Pricing Schedules submitted by bidders. Any prospective bidders who may have any concerns regarding the Council's proposed approach to this procurement exercise are advised to submit clear and comprehensive details of their concerns, in writing, to the Council via the Question and Answer facility on the PCS web portal within 30 days of the publication of this Tender Notice. (SC Ref:602014)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000497713"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000497713"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000497713"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "CT0400",
            "status": "unsuccessful",
            "statusDetails": "discontinued",
            "relatedLots": [
                "1"
            ]
        }
    ]
}