Shop & Exhibition - Design, Build & Refurbishment 2017

{
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    "id": "ocds-r6ebe6-0000497740-2017-06-02T00:00:00Z",
    "date": "2017-06-02T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000497740",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-110",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH9 1SH"
            },
            "contactPoint": {
                "email": "procurement@hes.scot",
                "telephone": "+44 1316688866",
                "faxNumber": "+44 1316688877",
                "url": "http://www.publiccontractsscotland.gov.uk"
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                        "id": "Body governed by public law",
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                    {
                        "id": "Tourism, Built Environment, Conservation",
                        "scheme": "COFOG"
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                "url": "http://historicenvironment.scot"
            }
        }
    ],
    "buyer": {
        "name": "Historic Environment Scotland",
        "id": "org-110"
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    "tender": {
        "id": "HES/C/3883",
        "title": "Shop & Exhibition - Design, Build & Refurbishment 2017",
        "description": "Historic Environment Scotland Enterprise (HESE) needs to relet the contract for the rolling programme of shop improvements across the estate. This relet will include separate requirements for design work and the build works to be procured at the same time through two separate Lots. HESE may appoint a number of Designers/Contractors to fulfil the requirements in each Lot to provide greater flexibility in our approach. Bids for both Lots from individual organisations will be accepted. Lot 1 - Design - This will involve producing design services from concept through to full detailed drawings which will then be handed to the Build Contractor for manufacture and installation, with the Designer taking on the Project Management role. Lot 2 - Build - This will involve the repair and maintenance of existing installations together with a requirement for new retail outlets, exhibitions and related works throughout the HES estate.",
        "status": "active",
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                "relatedLot": "1"
            },
            {
                "id": "2",
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                        "scheme": "CPV"
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                        "scheme": "CPV"
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                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amount": 230000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-07-04T14:00:00Z"
        },
        "documents": [
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                "id": "JUN284909",
                "documentType": "contractNotice",
                "title": "Shop & Exhibition - Design, Build & Refurbishment 2017",
                "description": "Historic Environment Scotland Enterprise (HESE) needs to relet the contract for the rolling programme of shop improvements across the estate. This relet will include separate requirements for design work and the build works to be procured at the same time through two separate Lots. HESE may appoint a number of Designers/Contractors to fulfil the requirements in each Lot to provide greater flexibility in our approach. Bids for both Lots from individual organisations will be accepted. Lot 1 - Design - This will involve producing design services from concept through to full detailed drawings which will then be handed to the Build Contractor for manufacture and installation, with the Designer taking on the Project Management role. Lot 2 - Build - This will involve the repair and maintenance of existing installations together with a requirement for new retail outlets, exhibitions and related works throughout the HES estate.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN284909",
                "format": "text/html"
            },
            {
                "id": "JUN284909-1",
                "title": "ESPD document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN284909&idx=1",
                "datePublished": "2017-06-02T14:59:23Z",
                "dateModified": "2017-06-02T14:59:23Z",
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                "id": "JUN284909-2",
                "title": "ESPD Guidance",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN284909&idx=2",
                "datePublished": "2017-06-02T14:59:24Z",
                "dateModified": "2017-06-02T14:59:24Z",
                "format": "application/pdf"
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            {
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                "title": "ESPD document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN284909&idx=3",
                "datePublished": "2017-06-02T14:59:24Z",
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                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
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            {
                "id": "JUN284909-4",
                "title": "Guidance to uploading your ESPD to the Postbox",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN284909&idx=4",
                "datePublished": "2017-06-07T14:15:26Z",
                "dateModified": "2017-06-07T14:15:26Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN284909-5",
                "title": "Map showing locations of all HES Properties in Care",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN284909&idx=5",
                "datePublished": "2017-06-13T15:26:55Z",
                "dateModified": "2017-06-13T15:26:55Z",
                "format": "application/pdf"
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        ],
        "lots": [
            {
                "id": "1",
                "title": "Design",
                "description": "Lot 1 - Design - This will involve producing design services from concept through to full detailed drawings which will then be handed to the Build Contractor for manufacture and installation, with the Designer taking on the Project Management role.. The estimated value in the previous section is the annual value for both Lots",
                "status": "active",
                "options": {
                    "description": "At the end of the initial 24 month period HES will consider whether an extension of up to 24 months will be entered into"
                },
                "hasOptions": true,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "At the end of the initial 24 month period HES will consider whether an extension of up to 24 months will be entered into"
                }
            },
            {
                "id": "2",
                "title": "Build & Refurbishment",
                "description": "Lot 2 - Build - This will involve the repair and maintenance of existing installations together with a requirement for new retail outlets, exhibitions and related works throughout the HES estate.. The estimated value in the previous section is the annual value for both Lots",
                "status": "active",
                "options": {
                    "description": "At the end of the initial 24 month period HES will consider whether an extension of up to 24 months will be entered into"
                },
                "hasOptions": true,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "At the end of the initial 24 month period HES will consider whether an extension of up to 24 months will be entered into"
                }
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        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647,
            "awardCriteriaDetails": "Lot 1 and Lot 2"
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        "coveredBy": [
            "GPA"
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        "secondStage": {
            "invitationDate": "2017-08-18T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above."
                },
                {
                    "type": "technical",
                    "description": "4C.1a and 4C.1b - Relevant Experience - 90% weighting (taken across both Lots or each individual Lot as appropriate to the submission) Bidders will be required to provide up to 3 examples in each Lot(s) that demonstrate that they have the relevant experience to deliver the requirement. 4D.1 - Quality Management & Health and Safety (H&S) Procedures - 5% weighting Provide information that demonstrates Quality a. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery. This must include the quality of output and general performance. H&S a. The bidder must have a regularly reviewed and documented policy for H&S management, endorsed by the CEO, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation. b. Documented procedures for recording accidents/incidents and undertaking follow-up action. This will include records of accident rates and frequency for all RIDDOR reportable events for at least the last 3 years. It must demonstrate a system for reviewing significant incidents, and recording action taken as a result including action taken in response to enforcement. c. Documented arrangements for carrying out risk assessments capable of supporting safe methods of work and reliable contract delivery where necessary. This must demonstrate that the bidder has in place, and implements, procedures for carrying out risk assessments and for developing and implementing safe systems of work (\"method statements\"), and be able to provide relevant indicative examples. The identification and control of any significant occupational health issues must be prominent. Note - Organisations with fewer than five employees are not required by law to record risk assessments. d. Documented arrangements for ensuring that on-site welfare provision meets legal requirements and the needs/expectations of the bidder's employees. This must demonstrate that suitable welfare facilities will be in place before starting work on site, whether provided by site specific arrangements or the bidder's own organisational measures. e. You must meet any health and safety requirements placed upon you by law. 4D.2 - Environmental management procedures - 5% weighting Provide information that demonstrates a. Documented arrangements for ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the bidder's organisation's environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints. b. Procedures for dealing with waste (e.g. waste management plans, waste segregation, recycling etc.). c. Documented arrangements for ensuring that any suppliers the bidder engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier's environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the bidder's supply chain."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "45453000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "6-9 months prior to completion of this contract"
        }
    },
    "language": "EN",
    "description": "You must complete the attached ESPD in order to be considered for this project with all required sections completed. Part II: Information concerning the bidder - all sections Part III: Exclusion grounds - all sections Part IV: Selection criteria - sections as noted on the attached document \"ESPD Guidance\" NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=497740. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:497740) Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=497740",
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