SLC Supply and Installation of Various Floor Coverings

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    "id": "ocds-r6ebe6-0000499759-2017-06-19T00:00:00Z",
    "date": "2017-06-19T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000499759",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-71",
            "name": "South Lanarkshire Council",
            "identifier": {
                "legalName": "South Lanarkshire Council"
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            "address": {
                "streetAddress": "Council Headquarters, Almada Street",
                "locality": "Hamilton",
                "region": "UKM38",
                "postalCode": "ML3 0AA"
            },
            "contactPoint": {
                "name": "Audrey Faulds",
                "email": "Audrey.faulds@Southlanarkshire.gov.uk",
                "telephone": "+44 01698453892",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
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        "id": "SLC/HTR/17/021",
        "title": "SLC Supply and Installation of Various Floor Coverings",
        "description": "Supply and installation of various floorings.",
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                "deliveryLocation": {
                    "description": "South Lanarkshire"
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                        "region": "UKM38"
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                "relatedLot": "4"
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                "relatedLot": "1"
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                "id": "3",
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                    "description": "South Lanarkshire"
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                },
                "deliveryAddresses": [
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                        "region": "UKM38"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amount": 1000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
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        "tenderPeriod": {
            "endDate": "2017-07-31T12:00:00Z"
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                "documentType": "contractNotice",
                "title": "SLC Supply and Installation of Various Floor Coverings",
                "description": "Supply and installation of various floorings.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN286614",
                "format": "text/html"
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        ],
        "lots": [
            {
                "id": "4",
                "title": "Lot 4 Housing Investment Programme (Kitchen & Bathrooms)",
                "description": "deliver and install Gerflor vinyl in kitchen and bathrooms. Deliver and install Altro Safety flooring in Bathrooms.. Bidders may submit a tender for one, several or all Lots. Please note the Works for Lots 1 & 2 will be split into geographical areas as follows-: Area 1 East Kilbride, Rutherglen, Cambuslang, Blantyre, Bothwell & Uddingston. Area 2 Hamilton, Larkhall, Stonehouse, Strathaven & Clydesdale area.",
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                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract period is for 36 months with an option for SLC to extend the contract for up to an additional 12 months."
                }
            },
            {
                "id": "1",
                "title": "Lot 1 Wet Floor Systems",
                "description": "Installation of altro aquarius vinyl to wet rooms, shower tray/bath rooms all to be done as manufacturers guidelines. Works to include removal and refitting of sanitary ware where applicable. Supply and lay screed to floor (concrete or plywood). Wet room to be graded as required. Supply and fit coving to form upstand at wet area. Supply and fit aquarius vinyl including adhesive to floor, wet floor grating to be removed and refitted. To be sealed with altro sealant only and joints to be welded as required. Supply and fit carpet/vinyl trim at door when complete.. Bidders may submit a tender for one, several or all Lots. Please note the Works for Lots 1 & 2 will be split into geographical areas as follows-: Area 1 East Kilbride, Rutherglen, Cambuslang, Blantyre, Bothwell & Uddingston. Area 2 Hamilton, Larkhall, Stonehouse, Strathaven & Clydesdale area.",
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                },
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                    "description": "The initial contract is for 36 months with an option for SLC to extend the contract for an additional 12 months."
                }
            },
            {
                "id": "3",
                "title": "Lot 3 Uplift and Relay Flooring",
                "description": "uplift relay carpet in conjunction with the central heating programme, working closely with the Central Heating Section.. Bidders may submit a tender for one, several or all Lots. Please note the Works for Lots 1 & 2 will be split into geographical areas as follows-: Area 1 East Kilbride, Rutherglen, Cambuslang, Blantyre, Bothwell & Uddingston. Area 2 Hamilton, Larkhall, Stonehouse, Strathaven & Clydesdale area.",
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                },
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                }
            },
            {
                "id": "2",
                "title": "Lot 2 Vinyl, Carpet/Tiles or Cushioned Flooring",
                "description": "supply and fit floor finish requirements for all types of rooms and entrances to service both maintenance and repairs.. Bidders may submit a tender for one, several or all Lots. Please note the Works for Lots 1 & 2 will be split into geographical areas as follows-: Area 1 East Kilbride, Rutherglen, Cambuslang, Blantyre, Bothwell & Uddingston. Area 2 Hamilton, Larkhall, Stonehouse, Strathaven & Clydesdale area.",
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                "contractPeriod": {
                    "durationInDays": 1440
                },
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                    "description": "The initial contract period is for 36 months with an option for SLC to extend the contract for up to an additional 12 months"
                }
            }
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            "maximumLotsBidPerSupplier": 2147483647
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        "bidOpening": {
            "date": "2017-08-01T12:00:00Z"
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            "hasElectronicOrdering": true,
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        "coveredBy": [
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "ESPD Question 4A.1 Trade Registers It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015. Bidders should confirm below whether or not they can evidence this requirement by stating Yes or No in the text response field provided."
                },
                {
                    "type": "economic",
                    "description": "ESPD Question 4B.4 Economic and Financial Standing As per the requirements detailed in the Contract Notice under 'Economic and Financial Standing', Bidders must confirm below that, as a minimum, 2 out of the 3 ratios can be met and what the value of each ratio is. The 3 ratios to be evaluated are Profitability, Gearing and Liquidity. The acceptable values and method of calculation are detailed in both the Contract Notice and the Evaluation of Tenders document. Where these ratios cannot be met the bidder must confirm which other mitigating factors will apply which the Council may consider.The Council will use the following ratios to evaluate a bidders financial status. Bidders must confirm within their response to the relevant question within the Qualification Envelope that as a minimum, 2 out of the 3 ratios can be met and what the value of each ratio is. The 3 ratios to be evaluated are: Profitability - this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio; Liquidity - this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio Gearing - this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio. Bidders must provide the name and value of each of the 3 ratios within their response to ESPD question 4B.4. The Council requires bidders to pass 2 out of the 3 financial ratios above. Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors: Would the bidder have passed the checks if prior year accounts had been used? Were any of the poor appraisal outcomes \"marginal\"? Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance? Does the bidder have sufficient reserves to sustain losses for a number of years? Does the bidder have a healthy cashflow? Is the bidder profitable enough to finance the interest on its debt? Is most of the bidder's debt owed to group companies? Is the bidder's debt due to be repaid over a number of years, and affordable? Have the bidder's results been adversely affected by \"one off costs\" and / or \"one off accounting treatments\"? Do the bidder's auditors (where applicable) consider it to be a \"going concern\"? Do Keynote (where applicable) consider the bidder to be a \"going concern\"? Will the bidder provide a Parent Company Guarantee? Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace? The Council will request submission of and assess the bidders financial accounts, and may use Keynote or similar financial verification systems to validate the information provided."
                },
                {
                    "type": "technical",
                    "description": "ESPD Question 4C.1 Technical and Professional Ability With reference to the nature and details of the works that are the subject matter of this tender, relevant examples are to be provided of works undertaken by the bidder in the last 5 years. You must describe in sufficient detail the required experience in terms of the specific works, the number of required examples, the minimum duration of experience e.g. 3 years and the value of the previous projects e.g. must be of similar value / scope to the contract being procured. ESPD Question 4C.10 Technical and Professional Ability (Sub-Contracting) Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
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        "techniques": {
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        "classification": {
            "id": "44112200",
            "scheme": "CPV"
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        "hasRecurrence": true,
        "recurrence": {
            "description": "Estimated timing for further notices to be published: 4 years"
        }
    },
    "language": "EN",
    "description": "ESPD Questions 3A and 3C have been identified as mandatory exclusion grounds and ESPD Questions 3B and 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be dealt with on a PASS/FAIL basis. In respect of the mandatory exclusion grounds a bid will be excluded where a bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. In respect of the discretionary exclusion grounds a bid may be excluded where a bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken. Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. ESPD Question 2D.1 Prompt Payment Certificate Declaration Section Form of Tender ESPD Question 3D.11 Non-Collusion Certificate ESPD Question 4B.5.1 Insurance Certificates ESPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration ESPD Question 3A.6 Modern Slavery Act 2015 Declaration ESPD Question 4D.1 Health and Safety Questionnaire In the case of an open tender this information will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the ESPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8520. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: The Council is committed to securing Community Benefits through its contracts. Bidders will be asked to detail any community benefits they wish to offer the Council as part of their bid. (SC Ref:499759)",
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