Festive Lighting 2017 up to 2021

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000501436-2017-09-27T00:00:00Z",
    "date": "2017-09-27T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000501436",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-7",
            "name": "Renfrewshire Council",
            "identifier": {
                "legalName": "Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM35",
                "postalCode": "PA1 1JB"
            },
            "contactPoint": {
                "email": "laura.gillan@renfrewshire.gov.uk",
                "telephone": "+44 1416186400",
                "faxNumber": "+44 1416187050",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.renfrewshire.gov.uk"
            }
        },
        {
            "id": "org-8",
            "name": "See VI.4.3 Below",
            "identifier": {
                "legalName": "See VI.4.3 Below"
            },
            "address": {
                "locality": "See VI.4.3 Below"
            },
            "contactPoint": {
                "url": "http://www.renfrewshire.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-2",
            "name": "Renfrewshire Council",
            "identifier": {
                "legalName": "Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1JB"
            },
            "contactPoint": {
                "email": "karen.thomson@renfrewshire.gov.uk",
                "telephone": "+44 1416186400",
                "faxNumber": "+44 1416187050",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.renfrewshire.gov.uk"
            }
        },
        {
            "id": "org-3",
            "name": "See VI.4.3 Below",
            "identifier": {
                "legalName": "See VI.4.3 Below"
            },
            "address": {
                "locality": "See VI.4.3 Below"
            },
            "contactPoint": {
                "url": "http://www.renfrewshire.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Renfrewshire Council",
        "id": "org-2"
    },
    "tender": {
        "id": "RC/RC/243/17",
        "title": "Festive Lighting 2017 up to 2021",
        "description": "The Services will comprise the storage, repair, maintenance, timely erection and de-erection of the Festive Lights.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "31522000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Renfrewshire, Scotland, UK"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM35"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-07-31T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2017-07-31T13:30:00Z"
        },
        "documents": [
            {
                "id": "JUN287706",
                "documentType": "contractNotice",
                "title": "Festive Lighting 2017 up to 2021",
                "description": "The Services will comprise the storage, repair, maintenance, timely erection and de-erection of the Festive Lights.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN287706",
                "format": "text/html"
            },
            {
                "id": "SEP296889",
                "documentType": "awardNotice",
                "title": "Festive Lighting 2017 up to 2021",
                "description": "The Services will comprise the storage, repair, maintenance, timely erection and de-erection of the Festive Lights.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP296889",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Renfrewshire Council is inviting Contractors to submit bids for festive lighting installation (the services). The Services will comprise the storage, repair, maintenance, timely erection and de-erection of the Festive Lights. It will also include the following:- The annual electrical testing of the Festive Lights prior to erection; Transporting of the Festive Lights from the 'Field and Lawn depot in Broxburn to the Contractor's store at the start of the service period and transporting of the Festive Lights between the Contractor's store and the display locations; Timely erection and de-erection of the Festive Lights; Provision of a Switch-On Event at each display Location (see section titled \"Festive Lights Switch On Events\" below for locations); Support to and presence at each Switch-On Event (see section titled \"Festive Lights Switch On Events\" below for locations); Weekly inspections of the Festive Lights during the period in which the features are erected; Emergency attendance to repair and maintain the Festive Lights as required for Health and Safety issues; Repair of the Festive Lights as instructed if damaged by storm / vandalism (note any festive lights damaged in Contractor's storage or in transit, or during erection / removal shall be repaired by the Contractor without instruction and at Contactor's expense); Replacement of any Festive Lights damaged beyond repair as instructed; Storage of the Festive Lights at the Contractor's depot; and the handover of all features to a new contractor or the Employer as instructed by the Employer at the end of the service period. The form of Contract to be applied to this tender will be based on the NEC3 Term Service Short Contract April 2013.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "value": {
                    "amount": 600000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "option to extend for up to 12 months"
                }
            }
        ],
        "bidOpening": {
            "date": "2017-07-31T13:30:00Z",
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street, Paisley, PA1 1JB"
            }
        },
        "communication": {
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Contract performance conditions will be as detailed within the tender documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "4A.1 If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Bidders must participate in National Sector Scheme for Quality Management in Highway Work Scheme 8 and Construction Skills Certificate scheme, CSCS (or equivalent) Tenderers must upload evidence of participation for both National Sector Scheme and CSCS within the technical envelope on PCST."
                },
                {
                    "type": "economic",
                    "description": "4B.2.1 Bidders will be required to have a minimum yearly \"specific\" turnover as detailed below. 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading 4B.5.1/4B.5.2 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: 4B.6 The Council will use Dun and Bradstreet (D&B) to assist in its determination of the organisations financial status and risk. It is recommended that Tenderers review their own D&B Failure Score in advance of submitting their Tender Submission.",
                    "minimum": "4B.2.1 Bidders will be required to have a minimum yearly \"specific\" turnover of 300,000(GBP) for the last 3 years in the business area covered by the contract. 4B.5.1/4B.5.2 Employer's Liability - minimum 5,000,000 GBP each and every claim; Public Liability - minimum 5,000,000 GBP each and every claim; Statutory Motor Vehicle Insurance - 5,000,000 GBP Contractors All Risk to a minimum indemnity of 150,000 GBP Tenderers must have evidenced Renfrewshire Council's Lights are being added to Tenderers Contents Policy with the Councils interest noted specifically in relation to the lights/Council stock. http://www.hse.gov.uk/pubns/hse40.pdf 4B.6 The Council will use Dun & Bradstreet (D&B) Failure Score of 20 or above. It is recommended that candidates review their own D&B Failure Score in advance of submitting their tender submission. If, following this review, Tenderers consider that the D&B Failure Score does not reflect their current financial status; the Tenderer should give an explanation within the Tender submission, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer's financial status. Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this size. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. Where the Tenderer intends to sub-contract more than 25% of any Contract value of a single sub-contractor, the Tenderer must provide a D&B comprehensive report on the sub-contractor. The Council reserves the right to request one copy of all sub-contractor last 2 financial years' audited accounts and details of significant changes since the last financial year end. The Council also reserves the right to reject the use of sub-contractor in relation to the Contract where they fail to meet the Council's minimum financial criteria. Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum D&B Failure Score as a company, a parent company or bank guarantee may be required to allow to progression to stage two of the evaluation. The parent company must meet the minimum financial requirements as assessed by the Council."
                },
                {
                    "type": "technical",
                    "description": "Due to character limit, please refer to attachment titled 'Contract Notice - Technical and Professional Ability' contained within the suppliers attachments area of PCS-T."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2017-12-28T00:00:00Z"
            }
        },
        "classification": {
            "id": "31522000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2105/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "Notices will be published in line with the contract end / contract extension end dates"
        }
    },
    "language": "EN",
    "description": "Tenderers are required to submit S7 Declaration as part of their tender submission. The document is attached within the commercial envelope. Tenderers are also required to submit the Contractors Offer attached within the commercial envelope. Request for Documentation: The Council will request the following documentation once all bids have been received: 1 Evidence of your company's insurance certificates detailing the required level of insurances as per the levels stated within this Site Notice and as detailed within the Invitation to Tender document uploaded within the general attachments area. A completed copy of the Supporting Documents uploaded within the general attachments area in Public Contract Scotland Tender Portal, please note that documents must be signed by an authorised signatory. The Supporting Documents include. Agreement to S1 Equalities Questionnaire Agreement to S2 Equalities Declaration Agreement to S3 Tender Compliance Certificate Agreement to S4 No Collusion Certificate Agreement to S5 Prompt Payment Certificate Agreement to S6 Waste Carrier Details Agreement to S8 Services Scorecard Agreement to S9 List of Proposed Domestic Sub-Contractors Agreement to S10 Parent Company Guarantee H&S Question Set The total value for the contract is up to 600,000 GBP. Tenderers should note that this is a Term Service Contract with no guarantee of spend. (SC Ref:513448)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000501436"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000501436"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "RC/RC/243/17",
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "RC/RC/243/17",
            "awardID": "RC/RC/243/17",
            "status": "active",
            "dateSigned": "2017-09-27T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 122-247183"
        }
    ]
}