Award

Scottish Enterprise - Landscape Maintenance Service

SCOTTISH ENTERPRISE C/O COLLIERS INTERNATIONAL

This public procurement record has 2 releases in its history.

Award

22 Jan 2018 at 00:00

Tender

17 Aug 2017 at 00:00

Summary of the contracting process

The procurement process led by Scottish Enterprise, specifically through Colliers International, involves a tender for a Landscape Maintenance Service. This contract is divided into two lots: Lot 1 covering East Sites and Lot 2 encompassing West Sites, both aimed at maintaining landscape operations across various properties in Scotland. The tender is currently at the Award stage and has a contract period that started on 10 January 2018, lasting for three years with the option to extend by an additional year. The bid submission for this tender closed on 22 September 2017, with a projected contract value estimated between GBP 1,757,000 and GBP 1,990,000, excluding VAT.

This tender presents significant opportunities for businesses, particularly those within the landscaping, horticulture, and environmental services sectors. Companies that have experience in delivering landscape maintenance services, including amenity grass cutting, weed control, and arboricultural services, would be well-suited to compete. With the potential for a substantial contract value and the scope for ongoing services, successful bidders could significantly enhance their business operations and market presence in Scotland's public procurement landscape.

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Notice Title

Scottish Enterprise - Landscape Maintenance Service

Notice Description

Scottish Enterprise (SE) is Scotland's main economic development agency. This tender will establish a contract to provide landscape maintenance operations on a regular basis through the growing season and winter months to a portfolio of development Affected Properties across Scotland on behalf of SE. The contract has two Lots - Lot 1 (East Sites) and Lot 2 (West Sites) and bidders may tender for one or both Lots. SE anticipate that the contract will commence in November 2017 and have a duration of 3 years. SE will however retain the option of extending the contract by a further 1 year at its sole discretion. Further details can be found elsewhere in this contract notice and within the ITT documentation.

Lot Information

Scottish Enterprise - Landscape Maintenance Service (Lot 1 - East)

This tender process will establish a contract to provide landscape maintenance operations on a regular basis through the growing season and winter months to a portfolio of development Affected Properties across Scotland on behalf of Scottish Enterprise (SE). The range of services to undertaken include but are not necessarily limited to: amenity grass cutting; rough grass cutting; strimming path and road edges; weed control; hedge trimming; shrub pruning and weed control; arboricultural services (tree thinning/felling); maintenance of SUDS elements; cleaning of hardstanding areas (sweeping, leaf clearance, gully cleaning, etc); litter picking. There will also be a requirement for task orders to implement small landscape and civil engineering services as required. Additional ad hoc services may also be required at certain Affected Properties throughout the term of this contract and may include, but are not necessarily limited to: repairs to fences; removal of fly tipped rubbish; fitting of replacement padlocks; felling or pruning of trees at property boundaries; and treatment of non-native invasive plant species. The full scope of services to be provided can be found within the ITT documentation. The contract will be divided into two Lots - Lot 1 (East Sites) and Lot 2 (West Sites) and bidders may tender for one or both Lots. Each Lot will be evaluated separately. The portfolio of Affected Properties held by SE comprises a mix of: undeveloped or underdeveloped properties; occupied industrial developments; occupied warehousing developments; and occupied offices and technology developments. Details of the current Affected Properties within each Lot can be found within the ITT documentation. SE anticipate that the contract will commence in November 2017 and have a duration of 3 years. SE will however retain the option of extending the contract by a further 1 year at its sole discretion. Scottish Enterprise estimate the value of the commission for both Lots 1 and 2 over the maximum of four years to be between GBP1,757,000 and GBP1,990,000 (excluding VAT). Individually SE estimate the value of Lot 1 to be between GBP607,000 and GBP690,000 (excluding VAT); and Lot 2 to be between GBP1,150,000 and GBP1,300,000 (excluding VAT).

Options: Scottish Enterprise may extend the contract by a further 12 months at its sole discretion.

Renewal: Scottish Enterprise may extend the contract by a further 12 months at its sole discretion.

Scottish Enterprise - Landscape Maintenance Service (Lot 2 - West)

This tender process will establish a contract to provide landscape maintenance operations on a regular basis through the growing season and winter months to a portfolio of development Affected Properties across Scotland on behalf of Scottish Enterprise (SE). The range of services to undertaken include but are not necessarily limited to: amenity grass cutting; rough grass cutting; strimming path and road edges; weed control; hedge trimming; shrub pruning and weed control; arboricultural services (tree thinning/felling); maintenance of SUDS elements; cleaning of hardstanding areas (sweeping, leaf clearance, gully cleaning, etc); litter picking. There will also be a requirement for task orders to implement small landscape and civil engineering services as required. Additional ad hoc services may also be required at certain Affected Properties throughout the term of this contract and may include, but are not necessarily limited to: repairs to fences; removal of fly tipped rubbish; fitting of replacement padlocks; felling or pruning of trees at property boundaries; and treatment of non-native invasive plant species. The full scope of services to be provided can be found within the ITT documentation. The contract will be divided into two Lots - Lot 1 (East Sites) and Lot 2 (West Sites) and bidders may tender for one or both Lots. Each Lot will be evaluated separately. The portfolio of Affected Properties held by SE comprises a mix of: undeveloped or underdeveloped properties; occupied industrial developments; occupied warehousing developments; and occupied offices and technology developments. Details of the current Affected Properties within each Lot can be found within the ITT documentation. SE anticipate that the contract will commence in November 2017 and have a duration of 3 years. SE will however retain the option of extending the contract by a further 1 year at its sole discretion. Scottish Enterprise estimate the value of the commission for both Lots 1 and 2 over the maximum of four years to be between GBP1,757,000 and GBP1,990,000 (excluding VAT). Individually SE estimate the value of Lot 1 to be between GBP607,000 and GBP690,000 (excluding VAT); and Lot 2 to be between GBP1,150,000 and GBP1,300,000 (excluding VAT).

Options: Scottish Enterprise may extend the contract by a further 12 months at its sole discretion.

Renewal: Scottish Enterprise may extend the contract by a further 12 months at its sole discretion.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000502056
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN307533
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services


CPV Codes

71421000 - Landscape gardening services

Notice Value(s)

Tender Value
£1,990,000 £1M-£10M
Lots Value
£1,990,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jan 20188 years ago
Submission Deadline
22 Sep 2017Expired
Future Notice Date
Not specified
Award Date
10 Jan 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
Scottish Enterprise publishes an annual forward plan of anticipated procurement activity. The recurrence of this contract is envisaged as being included within the plan for 2020/21.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH ENTERPRISE C/O COLLIERS INTERNATIONAL
Contact Name
Not specified
Contact Email
adam.cunningham@scotent.co.uk
Contact Phone
+44 1412261000

Buyer Location

Locality
GLASGOW
Postcode
G2 1RW
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "description": "Statement for 4B.1.2 - If bidding for both Lots, bidders will be required to have an average yearly turnover of a minimum of GBP995,000 for the last 2 years. If only bidding for Lot 1, bidders will be required to have an average yearly turnover of a minimum of GBP345,000 for the last 2 years. If only bidding for Lot 2, bidders will be required to have an average yearly turnover of a minimum of GBP650,000 for the last 2 years. Statement for 4B.3 - Where turnover information is not available for the period requested, the bidder will be required to state the date which they were set up or started trading. Statement for 4B.4 - Bidders will be required to state the value(s) for the following financial ratio(s): Liquidity Ratio, greater than or equal to 0.80. Statement for 4B.5.1 - Please confirm below whether you already have or can commit to obtain, prior to the commencement of the contract, the appropriate levels of insurance for this contract. Bidders that do not already have, or cannot commit to obtain insurances may be excluded from further participation in this procurement exercise. Employer's (Compulsory) Liability Insurance - GBP10,000,000 Public Liability Insurance Professional Indemnity Insurance"
                },
                {
                    "type": "technical",
                    "description": "Statement for 4C.1.2 - Bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. These will be evaluated on a PASS/FAIL basis. Pass equals providing 2 examples detailing relevant experience to deliver the service. Fail equals failure to provide 2 examples detailing relevant experience to deliver the service. Bidders can submit examples in a separate document to allow room to provide details of the service provided."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "71421000",
            "scheme": "CPV"
        },
        "reviewDetails": "In the first instance, bidders with any concerns should contact the Head of Procurement & Facilities Management - Philip Martin - enquiries@scotent.co.uk",
        "hasRecurrence": true,
        "recurrence": {
            "description": "Scottish Enterprise publishes an annual forward plan of anticipated procurement activity. The recurrence of this contract is envisaged as being included within the plan for 2020/21."
        }
    },
    "language": "EN",
    "description": "Dates and other information contained in this notice are communicated as being indicative only and may be subject to change. The contracting authority does not bind itself to accept the lowest or any offer. The contracting authority reserves the right to accept part of one or more offers. The contracting authority will not be liable for any costs incurred by those expressing an interest in or tendering for this contract. Compliance with all relevant legislation is required during the tendering process and the terms of any resulting contract. Bidders may be required to attend for interview. Any contract awarded will be subject to the law of Scotland. The contracting authority reserves the right to source the services through existing framework agreements. The contracting authority reserves the right to assign all or part of any contracts resulting from the process. Statement for 2A.17 - Form of Participation (Notably as part of a group, consortium, joint venture or similar). Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation. Statement for 2D.1.2 - If the bidder proposes to subcontract any part(s) of the service, they should arrange for a separate ESPD response from each potential subcontractor (only Part II, Sections A and B, and Part III need to be completed for potential subcontractors however). Statement for 4D.1, 4D.1.1 and 4D.1.2 - Bidders should address the quality assurance part of this question by confirming whether they will be able to produce certificates drawn up by independent bodies (e.g. ISO 9001 certification) attesting that the bidder complies with the required quality assurance standards. The part of the question relating to disabled persons is not relevant on this occasion. Statement for 4D.2, 4D.2.1 and 4D.2.2 - Bidders should address this question by confirming whether they will be able to produce certificates drawn up by independent bodies (e.g. ISO 14001 certification) attesting that the bidder complies with the required quality assurance standards. (SC Ref:526858)",
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    "noticetype": "OJEU - F3 - Contract Award Notice",
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            "title": "Scottish Enterprise - Landscape Maintenance Service (Lot 1 - East)",
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}