Planning

HR and Payroll Solution

EAST LOTHIAN COUNCIL

This public procurement record has 1 release in its history.

Planning

10 Jul 2017 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

East Lothian Council is set to lead the procurement process for a new Human Resource and Payroll Solution, with an option for Midlothian Council to participate after their existing contract concludes. This procurement falls under the services category and is currently in the planning stage, with soft-market testing scheduled to commence. The delivery locations for the solutions will cover both East Lothian and Midlothian. Interested suppliers are encouraged to register their interest by the upcoming notice date of 1st September 2017 to provide recommendations addressing key areas such as time and attendance recording, sickness absence management, and expense claims.

This tender represents a significant opportunity for businesses in the HR and payroll solutions sector, particularly those specialising in innovative software development and human resource management systems. Companies that can offer solutions tailored to the needs of local authorities and deliver effective, value-adding services are well-positioned to compete. With approximately 9,600 employees across the two councils, successful suppliers may also find opportunities for long-term partnerships in public sector payroll and HR services.

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Notice Information

Notice Title

HR and Payroll Solution

Notice Description

East Lothian Council (ELC) is planning to lead a procurement for a new Human Resource and Payroll solution with an option for Midlothian (MLC) to opt in after their current contract expires. The employee numbers of ELC and MLC are c5,000 and c4,600 respectively with both Authorities running payroll for a small number of linked organisations. The purpose of this notice is to engage with the marketplace to carry out a soft-market testing exercise. The solutions identified must be innovative and add value to the objectives of any transformation programme with the following high level requirements being key areas that any solution will need to deliver as a minimum. Time and attendance recording; Sickness absence recording and monitoring; Expense claims; Overtime requests; Multiple payroll runs; Online pay slips; Training requests and records; and Access to personal profiles remotely. Interested suppliers should provide a summary of their recommendation to meet the requirements above.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000503405
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL289258
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jul 20178 years ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2017Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST LOTHIAN COUNCIL
Additional Buyers

MIDLOTHIAN COUNCIL

Contact Name
Garry Inglis
Contact Email
procurement@eastlothian.gov.uk, procurement@midlothian.gov.uk
Contact Phone
+44 1312707500, +44 1620827754

Buyer Location

Locality
HADDINGTON, EAST LOTHIAN
Postcode
EH41 3HA
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
UKM23 East Lothian and Midlothian
Local Authority
Midlothian
Electoral Ward
Dalkeith
Westminster Constituency
Midlothian

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL289258
    HR and Payroll Solution - East Lothian Council (ELC) is planning to lead a procurement for a new Human Resource and Payroll solution with an option for Midlothian (MLC) to opt in after their current contract expires. The employee numbers of ELC and MLC are c5,000 and c4,600 respectively with both Authorities running payroll for a small number of linked organisations. The purpose of this notice is to engage with the marketplace to carry out a soft-market testing exercise. The solutions identified must be innovative and add value to the objectives of any transformation programme with the following high level requirements being key areas that any solution will need to deliver as a minimum. Time and attendance recording; Sickness absence recording and monitoring; Expense claims; Overtime requests; Multiple payroll runs; Online pay slips; Training requests and records; and Access to personal profiles remotely. Interested suppliers should provide a summary of their recommendation to meet the requirements above.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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