Award

Responsive Repairs and Voids Maintenance 2017-2021

WILLIAMSBURGH HOUSING ASSOCIATION LIMITED

This public procurement record has 2 releases in its history.

Award

13 Feb 2018 at 00:00

Tender

14 Jul 2017 at 00:00

Summary of the contracting process

Williamsburgh Housing Association Limited is seeking tenders for the "Responsive Repairs and Voids Maintenance 2017-2021" contract, which will provide maintenance services for a period of up to 48 months, potentially extendable by another year. This contract covers properties located primarily in Paisley, Renfrew, and Johnstone, Renfrewshire, and is classified under the housing and community amenities sector. The tender submission period ended on 14th August 2017, and the award decision was made on 1st February 2018. The procurement method employed was an open procedure, which encourages broad participation from interested service providers.

This tender presents a significant opportunity for businesses specialised in responsive repair and maintenance services, particularly those with experience in the social housing sector. The anticipated contract value is substantial, estimated at GBP 646,561 per annum, making it well-suited for established contractors or service providers looking to expand their portfolio within public sector contracts. Companies interested in participating must demonstrate relevant experience and meet specific financial criteria, thus fostering the potential for substantial growth and collaboration within the local community and beyond.

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Notice Title

Responsive Repairs and Voids Maintenance 2017-2021

Notice Description

The Contract will involve the successful Service Provider undertaking responsive and void maintenance services on the properties and locations described within the tender documentation for a period of up to 48 months from the Commencement Date (with an optional extension of a further 12 months).

Lot Information

Lot 1

Williamsburgh Housing Association are seeking to establish a Contract for the provision of Responsive Repair and Voids Maintenance services with a suitably experienced and qualified service provider. The Contract is intended to commence not later than Monday 16th October 2017 and will operate for a maximum of four years (with the option for an extension of one further year) subject to satisfactory performance of the successful Bidder which will be measured through Key Performance Indicators. The Contract will primarily be delivered in Paisley, Renfrew and Johnstone, Renfrewshire but may also include services to properties in other towns and villages throughout Renfrewshire. The anticipated Contract Value is GBP 646,561 per annum (excluding VAT) based on the total value of Williamsburgh Housing Association's responsive and void repairs undertaken from 1st April 2016-31st March 2017. Interested parties are advised that a 'Meet the Buyer' event shall be held at the offices of Williamsburgh Housing Association, Paisley, at 10.30am on Tuesday 25th July 2017. The event is free of charge and shall provide further information through an overview of Williamsburgh Housing Association's requirements and how to complete the Tender Documentation. The event will also provide an opportunity for interested parties to ask questions of the buyer face-to-face. The question and answer session will be recorded and will be made available as 'additional information' through the Public Contracts Scotland portal during the tender period. Places are limited and interested parties are restricted to a maximum of two delegates from their organisation. To record your interest, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk no later than 12noon on Friday 21st July 2017. Places will be allocated on a first come first served basis and further information on the 'Meet the Buyer' event schedule will be issued to registered delegates in advance of 25th July 2017. In the event of over-subscription we may restrict attendance to a single delegate per organisation.. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: May take up option of an extension up to a further 12 months

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000504577
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB310126
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£2,586,243 £1M-£10M
Lots Value
£2,586,243 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Feb 20188 years ago
Submission Deadline
14 Aug 2017Expired
Future Notice Date
Not specified
Award Date
1 Feb 20188 years ago
Contract Period
16 Oct 2017 - 15 Oct 2021 4-5 years
Recurrence
2021

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WILLIAMSBURGH HOUSING ASSOCIATION LIMITED
Contact Name
Not specified
Contact Email
owen@williamsburghha.co.uk
Contact Phone
+44 1418160184

Buyer Location

Locality
PAISLEY
Postcode
PA1 1RW
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Paisley Northeast and Ralston
Westminster Constituency
Paisley and Renfrewshire North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "type": "economic",
                    "description": "Please refer to these statements when completing Section 4B of Tender Document A ESPD Scotland. Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 1,293,122GBP for the last two years. Question 4B.1.2 - Bidders will be required to have an average yearly turnover of 1,293,122GBP for the last two years. Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. Questions 4B.5.1 and 4B5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5,000,000GBP Public Liability Insurance = 10,000,000 GBP"
                },
                {
                    "type": "technical",
                    "description": "Please refer to these statements when completing Section 4C of Tender Document A ESPD Scotland. 4C.1.2 - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. 4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years. 4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years. 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice. 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.",
                    "minimum": "ESPD, Part C Technical and Professional Ability - Bidders responses to Part C of the ESPD will be limited to a maximum of fifteen A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English using Arial 11 font (please refer to Tender Document B for further information)."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2017-11-22T00:00:00Z"
            }
        },
        "classification": {
            "id": "50700000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2021"
        }
    },
    "language": "EN",
    "description": "Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores '0 - Unacceptable' against any question may be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 3 against each Question within Part C, i.e. a score of 3 or greater shall represent a Pass whereas a score of 2 of lower will represent a Fail. Bridgewater Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 3 (a Pass) against any of the Questions included with Part C. Part D - Quality Assurance Schemes and Environmental Management Standards. Please refer to Tender Document O 'Standardised Statements' when completing Part IV Section D 'Quality assurance schemes and environmental management standards'. (SC Ref:512736)",
    "links": [
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            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000504577"
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    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
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            "id": "ocds-r6ebe6-0000504577-1",
            "relatedLots": [
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            "status": "active",
            "dateSigned": "2018-02-01T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
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            "scheme": "EU-OJ",
            "identifier": "2017/S 135-277003"
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}