Notice Information
Notice Title
Responsive Repairs and Voids Maintenance 2017-2021
Notice Description
The Contract will involve the successful Service Provider undertaking responsive and void maintenance services on the properties and locations described within the tender documentation for a period of up to 48 months from the Commencement Date (with an optional extension of a further 12 months).
Lot Information
Lot 1
Williamsburgh Housing Association are seeking to establish a Contract for the provision of Responsive Repair and Voids Maintenance services with a suitably experienced and qualified service provider. The Contract is intended to commence not later than Monday 16th October 2017 and will operate for a maximum of four years (with the option for an extension of one further year) subject to satisfactory performance of the successful Bidder which will be measured through Key Performance Indicators. The Contract will primarily be delivered in Paisley, Renfrew and Johnstone, Renfrewshire but may also include services to properties in other towns and villages throughout Renfrewshire. The anticipated Contract Value is GBP 646,561 per annum (excluding VAT) based on the total value of Williamsburgh Housing Association's responsive and void repairs undertaken from 1st April 2016-31st March 2017. Interested parties are advised that a 'Meet the Buyer' event shall be held at the offices of Williamsburgh Housing Association, Paisley, at 10.30am on Tuesday 25th July 2017. The event is free of charge and shall provide further information through an overview of Williamsburgh Housing Association's requirements and how to complete the Tender Documentation. The event will also provide an opportunity for interested parties to ask questions of the buyer face-to-face. The question and answer session will be recorded and will be made available as 'additional information' through the Public Contracts Scotland portal during the tender period. Places are limited and interested parties are restricted to a maximum of two delegates from their organisation. To record your interest, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk no later than 12noon on Friday 21st July 2017. Places will be allocated on a first come first served basis and further information on the 'Meet the Buyer' event schedule will be issued to registered delegates in advance of 25th July 2017. In the event of over-subscription we may restrict attendance to a single delegate per organisation.. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Renewal: May take up option of an extension up to a further 12 months
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000504577
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB310126
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
-
- CPV Codes
50700000 - Repair and maintenance services of building installations
50710000 - Repair and maintenance services of electrical and mechanical building installations
50711000 - Repair and maintenance services of electrical building installations
50712000 - Repair and maintenance services of mechanical building installations
50720000 - Repair and maintenance services of central heating
Notice Value(s)
- Tender Value
- £2,586,243 £1M-£10M
- Lots Value
- £2,586,243 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 13 Feb 20188 years ago
- Submission Deadline
- 14 Aug 2017Expired
- Future Notice Date
- Not specified
- Award Date
- 1 Feb 20188 years ago
- Contract Period
- 16 Oct 2017 - 15 Oct 2021 4-5 years
- Recurrence
- 2021
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WILLIAMSBURGH HOUSING ASSOCIATION LIMITED
- Contact Name
- Not specified
- Contact Email
- owen@williamsburghha.co.uk
- Contact Phone
- +44 1418160184
Buyer Location
- Locality
- PAISLEY
- Postcode
- PA1 1RW
- Post Town
- Paisley
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
- Delivery Location
- TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
-
- Local Authority
- Renfrewshire
- Electoral Ward
- Paisley Northeast and Ralston
- Westminster Constituency
- Paisley and Renfrewshire North
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=23
7th August 2017 - Tender Document P - Microsoft Word Version -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=22
31st July 2017 - Meet the Buyer Event - Additional Information -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=21
26th July 2017 - Meet the Buyer Event Presentation 25th July 2017 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=2
23rd July 2017 - Tender Document B -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=20
23rd July 2017 - Tender Document B -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=1
23rd July 2017 - Tender Document A -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=19
23rd July 2017 - Tender Document A -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=17
17th July 2017 - Tender Document Q -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=18
17th July 2017 - Tender Document R -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=15
17th July 2017 - Tender Document O -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=16
17th July 2017 - Tender Document p -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=13
17th July 2017 - Tender Document M -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=14
17th July 2017 - Tender Document N -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=11
17th July 2017 - Tender Document K -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=12
17th July 2017 - Tender Document L -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=10
17th July 2017 - Tender Document J -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=8
17th July 2017 - Tender Document H -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=9
17th July 2017 - Tender Document I -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=7
17th July 2017 - Tender Document G -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=5
17th July 2017 - Tender Document E -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=6
17th July 2017 - Tender Document F -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=3
17th July 2017 - Tender Document C -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL289573&idx=4
17th July 2017 - Tender Document D -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL289573
Responsive Repairs and Voids Maintenance 2017-2021 - The Contract will involve the successful Service Provider undertaking responsive and void maintenance services on the properties and locations described within the tender documentation for a period of up to 48 months from the Commencement Date (with an optional extension of a further 12 months). -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB310126
Responsive Repairs and Voids Maintenance 2017-2021 - The Contract will involve the successful Service Provider undertaking responsive and void maintenance services on the properties and locations described within the tender documentation for a period of up to 48 months from the Commencement Date (with an optional extension of a further 12 months).
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "The Tender Postbox will be opened by either the Chair, Vice-Chair or any other Board member of Williamsburgh Housing Association not earlier than the tender closing date and time."
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"performanceTerms": "The performance of the successful Bidder will be monitored through the Key Performance Indicators described within Tender Document F 'Responsive v7 Volume 1(e) KPI Framework' attached to this Contract Notice. Where performance falls below the minimum acceptable level during, the successful Bidder will be required to produce a Remedial Plan for the approval of Williamsburgh Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful Bidder's Contract."
},
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "Please refer to these statements when completing Section 4A of Tender Documents A ESPD Scotland. 4A.1 - If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. 4A.2 - Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships."
},
{
"type": "economic",
"description": "Please refer to these statements when completing Section 4B of Tender Document A ESPD Scotland. Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 1,293,122GBP for the last two years. Question 4B.1.2 - Bidders will be required to have an average yearly turnover of 1,293,122GBP for the last two years. Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. Questions 4B.5.1 and 4B5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5,000,000GBP Public Liability Insurance = 10,000,000 GBP"
},
{
"type": "technical",
"description": "Please refer to these statements when completing Section 4C of Tender Document A ESPD Scotland. 4C.1.2 - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. 4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years. 4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years. 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice. 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.",
"minimum": "ESPD, Part C Technical and Professional Ability - Bidders responses to Part C of the ESPD will be limited to a maximum of fifteen A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English using Arial 11 font (please refer to Tender Document B for further information)."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2017-11-22T00:00:00Z"
}
},
"classification": {
"id": "50700000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "2021"
}
},
"language": "EN",
"description": "Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores '0 - Unacceptable' against any question may be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 3 against each Question within Part C, i.e. a score of 3 or greater shall represent a Pass whereas a score of 2 of lower will represent a Fail. Bridgewater Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 3 (a Pass) against any of the Questions included with Part C. Part D - Quality Assurance Schemes and Environmental Management Standards. Please refer to Tender Document O 'Standardised Statements' when completing Part IV Section D 'Quality assurance schemes and environmental management standards'. (SC Ref:512736)",
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"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
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"id": "ocds-r6ebe6-0000504577-1",
"relatedLots": [
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"status": "active",
"dateSigned": "2018-02-01T00:00:00Z"
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"relatedProcesses": [
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"relationship": [
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"scheme": "EU-OJ",
"identifier": "2017/S 135-277003"
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