Award

Joint Email Filtering Solution

EAST DUNBARTONSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procurement process involves a tender issued by East Dunbartonshire Council for a "Joint Email Filtering Solution," aimed at providing a secure and efficient email filtering system. This initiative falls under the services category and is located in Kirkintilloch, UK. Currently, the procurement stage is at the award phase, having been initiated with an open procedure, where potential suppliers were invited to participate during the tendering period ending on 7th September 2017. The awarded contract, valued at £97,920, was signed on 3rd May 2018, for the provision of a cloud-hosted and fully managed email service.

This tender presents significant opportunities for businesses, especially those in the information technology sector, to expand their operations or service offerings. Suppliers specialising in email security solutions, cloud services, and managed IT services would find this tender particularly relevant. With the expected implementation of an advanced email filtering system to enhance malware and spam detection, businesses that can demonstrate compliance with Government Cloud Security Principles and provide reliable support will be well-positioned to compete effectively for future contracts in this area.

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Notice Title

Joint Email Filtering Solution

Notice Description

Provision of a Joint Email Filtering System

Lot Information

EDC/2017/2128 - Joint Email Filtering Solution - Option 2 - Cloud Hosted Service

East Dunbartonshire Council (EDC) and West Dunbartonshire Council (WDC) are looking to procure a new email filtering and gateway solution. At present the authorities have separate systems with renewal dates within the next 6 to 9 months and are looking to implement a new solution in a 2 phase approach. EDC will transfer to the new solution first as their contract expires in October and WDC will follow in line when their contract expiry in January 2018. The authorities are looking to implement a secure, reliable email service which will improve the detection and prevention of malware, spam, ransomware whilst reducing the associated administration overheads. Based on this we will consider 3 Options with only one option being awarded. Option 2 - Cloud Hosted Service. The expectation from this service would be all upgrades/patching etc would be carried out by the 3rd party. The authority themselves will monitor the application of the rules and proactively adjust for false positives. However, the system should have self-learning capabilities which will reduce the need for administration intervention. Similarly, the authority themselves will release emails following an agreed process. The 3rd party must ensure they meet the relevant Government Cloud Security Principles and accept they will be subject to checks by the PSN assessor's team.

Renewal: There will be an option to extend for two further 12 month periods.

EDC/2017/2128 - Joint Email Filtering Solution - Option 1 - Cloud Hosted and Fully Managed Email Service

East Dunbartonshire Council (EDC) and West Dunbartonshire Council (WDC) are looking to procure a new email filtering and gateway solution. At present the authorities have separate systems with renewal dates within the next 6 to 9 months and are looking to implement a new solution in a 2 phase approach. EDC will transfer to the new solution first as their contract expires in October and WDC will follow in line when their contract expiry in January 2018. The authorities are looking to implement a secure, reliable email service which will improve the detection and prevention of malware, spam, ransomware whilst reducing the associated administration overheads. Based on this we will consider 3 Options with only one option being awarded. Option 1 - Cloud hosted and fully managed email service. The expectation from this service would be all upgrades/patching etc would be carried out by the 3rd party. The 3rd party will monitor the application of the rules and proactively adjust for false positives and release emails following an agreed process. The 3rd party must ensure they meet the relevant Government Cloud Security Principles and accept they will be subject to checks by the PSN assessor's team.

Renewal: There will be an option to extend for two further 12 month periods.

EDC/2017/2128 - Joint Email Filtering Solution - Option 3 - On-Premise Solution

East Dunbartonshire Council (EDC) and West Dunbartonshire Council (WDC) are looking to procure a new email filtering and gateway solution. At present the authorities have separate systems with renewal dates within the next 6 to 9 months and are looking to implement a new solution in a 2 phase approach. EDC will transfer to the new solution first as their contract expires in October and WDC will follow in line when their contract expiry in January 2018. The authorities are looking to implement a secure, reliable email service which will improve the detection and prevention of malware, spam, ransomware whilst reducing the associated administration overheads. Based on this we will consider 3 Options with only one option being awarded. Option 3 - On-premise solution. The expectation from this service would be an appliance hosted in either 1 of the local authorities or both. In this environment the authority themselves will be responsible for all upgrades/patching etc. The authority themselves will monitor the application of the rules and proactively adjust for false positives. However, the system should have self-learning capabilities which will reduce the need for administration intervention. Similarly, the authority themselves will release emails following an agreed process.

Renewal: There will be an option to extend for two further 12 month periods.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000507599
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL326233
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
£108,000 £100K-£500K
Lots Value
£108,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£97,920 Under £100K

Notice Dates

Publication Date
25 Jul 20187 years ago
Submission Deadline
7 Sep 2017Expired
Future Notice Date
Not specified
Award Date
3 May 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Unsuccessful
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST DUNBARTONSHIRE COUNCIL
Additional Buyers

WEST DUNBARTONSHIRE COUNCIL

Contact Name
Fred Dapaah
Contact Email
fred.dapaah@eastdunbarton.gov.uk, heather.allan@eastdunbarton.gov.uk, procurement@west-dunbarton.gov.uk
Contact Phone
+44 1389737000, +44 1415745750, +44 1417773311

Buyer Location

Locality
KIRKINTILLOCH
Postcode
G66 1TJ
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM31 East Dunbartonshire and West Dunbartonshire
Delivery Location
TLM81 East Dunbartonshire, West Dunbartonshire, and Helensburgh and Lomond

Local Authority
West Dunbartonshire
Electoral Ward
Dumbarton
Westminster Constituency
West Dunbartonshire

Supplier Information

Number of Suppliers
1
Supplier Name

INFOSEC CLOUD

Open Contracting Data Standard (OCDS)

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