Internal Audit Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000510537-2017-12-08T00:00:00Z",
    "date": "2017-12-08T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000510537",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-108",
            "name": "Highlands and Islands Airports Limited",
            "identifier": {
                "legalName": "Highlands and Islands Airports Limited"
            },
            "address": {
                "streetAddress": "Head Office, Inverness Airport",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 7JB"
            },
            "contactPoint": {
                "name": "Sarah Shelley",
                "email": "sshelley@hial.co.uk",
                "telephone": "+44 1667462445",
                "faxNumber": "+44 1667464300",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Aviation",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.hial.co.uk"
            }
        },
        {
            "id": "org-214",
            "name": "Highlands and Islands Airports Limited",
            "identifier": {
                "legalName": "Highlands and Islands Airports Limited"
            },
            "address": {
                "streetAddress": "Head Office, Inverness Airport",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 7JB"
            },
            "contactPoint": {
                "name": "Sarah Shelley",
                "email": "sshelley@hial.co.uk",
                "telephone": "+44 1667462445",
                "faxNumber": "+44 1667464300",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "Aviation",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.hial.co.uk"
            }
        },
        {
            "id": "org-121",
            "name": "Wylie & Bisset LLP",
            "identifier": {
                "legalName": "Wylie & Bisset LLP"
            },
            "address": {
                "streetAddress": "168 Bath Street, Glasgow",
                "locality": "glasgow",
                "region": "UK",
                "postalCode": "G2 4TP"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "Highlands and Islands Airports Limited",
        "id": "org-214"
    },
    "tender": {
        "id": "17-003",
        "title": "Internal Audit Services",
        "description": "Service Provider for the provision of Internal Audit Services.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79212000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79212200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79212300",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Inverness Airport"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 150000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2017-09-29T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2017-09-29T12:00:00Z"
        },
        "documents": [
            {
                "id": "SEP294376",
                "documentType": "contractNotice",
                "title": "Internal Audit Services",
                "description": "HIAL wish to appoint a sole Service Provider to a Contract for the provision of Internal Audit Services. Due to the requirement for a holistic overview of our governance and compliance, there will be no Lots.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP294376",
                "format": "text/html"
            },
            {
                "id": "SEP294376-1",
                "title": "ESPD Response form - for completion",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP294376&idx=1",
                "datePublished": "2017-09-04T15:48:59Z",
                "dateModified": "2017-09-04T15:48:59Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP294376-2",
                "title": "Tender Response form - for completion",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP294376&idx=2",
                "datePublished": "2017-09-04T15:48:59Z",
                "dateModified": "2017-09-04T15:48:59Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "SEP294376-3",
                "title": "Price Schedule - for completion",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP294376&idx=3",
                "datePublished": "2017-09-04T15:48:59Z",
                "dateModified": "2017-09-04T15:48:59Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "SEP294376-4",
                "title": "Draft Contract - for information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP294376&idx=4",
                "datePublished": "2017-09-04T15:48:59Z",
                "dateModified": "2017-09-04T15:48:59Z",
                "format": "application/msword"
            },
            {
                "id": "SEP294376-5",
                "title": "Evaluation Scoring Matrix - for information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP294376&idx=5",
                "datePublished": "2017-09-04T15:48:59Z",
                "dateModified": "2017-09-04T15:48:59Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "SEP294376-6",
                "title": "Tender scope, requirements and instructions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP294376&idx=6",
                "datePublished": "2017-09-04T15:48:59Z",
                "dateModified": "2017-09-04T15:48:59Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "DEC303602",
                "documentType": "awardNotice",
                "title": "Internal Audit Services",
                "description": "Service Provider for the provision of Internal Audit Services.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC303602",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "HIAL is seeking to procure professional services for the provision of Internal Auditing services. The successful organisation will be required to: a) Provide an annual objective, independent appraisal of HIAL's activities, financial and otherwise, covering the whole organisation including the governing body and all levels of management. b) Prepare and present an objective and unbiased audit opinion, on an annual basis, on the adequacy of controls in place necessary to secure propriety and the effectiveness of the arrangements for risk management, control and governance, and for the economy, efficiency and effectiveness (value for money) within HIAL. c) Prepare and present a risk based annual Audit Plan which outlines the programme of work, based on a strategy authorised by the Audit & Risk Committee. The Plan will evaluate the arrangements HIAL has in place to: o Establish, monitor and benchmark the achievement of organisational objectives; o Identify, assess and manage risks to the achievement of those objectives. o Assess compliance with policies, law, regulation and SPFM requirements; o Ascertain the integrity and reliability of financial and other information provided to the management and stakeholders, including that used in decision making; o Ascertain that appropriate and proportionate systems of control are in place and operated to promote the economic, efficient and effective use of resources and to safeguard assets. d) Support HIAL in the process of continuous improvement for its staff and customers; achieving outcomes such as improved operational processes, sound and robust internal procedures, staff resource savings, cost savings, increased productivity, increased income, increased performance, etc. e) Provide special reviews as requested by the company's Audit & Risk Committee. f) Provide advice on the adherence to SPFM requirements, Accounting Standards, Financial Reporting Standards and Audit Standards as they apply to the HIAL Group. g) Provide advice on statutory regulation as required by HIAL Group. h) Liaison as required with the HIAL Group appointed External Auditors.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1680
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract is anticipated to run for an initial period of three years, with provision to extend annually by a further two years if mutually agreed and depending on performance."
                }
            }
        ],
        "bidOpening": {
            "date": "2017-09-29T12:00:00Z",
            "address": {
                "streetAddress": "Inverness"
            },
            "description": "PCS Post-Box"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The Service Provider shall ensure that it operates within all statutory obligations and at least to the minimum standards as described in the service Scope, at all times. The performance of the Service Provider will be monitored on a regular basis, in accordance with measures set out in the Contract. Where performance is evidenced as below the standards stipulated in the contract documents, the following steps shall be taken: a) Specific action plans shall be agreed between the parties for remedy within 4 weeks. b) Should performance continue to be below standard following the period allowed for remedy, the issue will be escalated to both parties' senior management to discuss and agree actions to correct the defect within 4 weeks. c) Should the defect not be rectified HIAL may terminate the Service Provider's obligation to provide the services. The Service Provider will be responsible for the performance of sub-contractors and sub-consultants."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Tenderers should be a member of the Chartered Institute of Internal Auditors."
                },
                {
                    "type": "economic",
                    "description": "4B.4 Financial Ratio 4B.5.1 and 4B.5.2 Insurance Cover",
                    "minimum": "4B.4 Tenderers will be required to have a minimum Liquidity Ratio (i.e. Current Assets divided by Current Liabilities) for each of the past three years of at least 1:1.15. Where a Tenderer does not meet the financial requirement for consideration, the Tenderer may still be eligible for consideration where their submission is supported by a Parent Company or Bank Guarantee. 4B5.1 and 4B.5.2 - Tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the following minimum types and levels of insurance: Employer's (Compulsory) Liability Insurance = GBP 5m Professional Indemnity Insurance = GBP 1m"
                },
                {
                    "type": "technical",
                    "description": "4C.1.2 - Tenderers will be required to provide 2 examples of services provided in the past 3 years that demonstrate that they have the relevant experience to deliver the services. 4C.6 - Tenderers will be required to confirm the educational and professional qualifications held by the service provider or the Consultants themselves. 4C.8 - Tenderers will be required to confirm their average annual manpower and managerial staff for the last 3 years, split by location and role (e.g. Directors, Managers, Engineers, Technicians, Administration, Corporate Services, etc. 4C.10 - Tenderers will be required to provide details of the proportion (i.e. percentage) of the contract that may be subcontracted. 4D.1 - Tenderers will be required to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance, Health & Safety and Environmental standards; OR Bidders will be required to specify which other means of proof concerning the management of these areas.",
                    "minimum": "4C.1.2 a) One example of Services provided in the past 3 years that demonstrates relevant experience to deliver the Services to a public sector body similar to HIAL. Include: - Service description - Contract value - Dates - Client contact information - Challenges and successes - Innovations/added value. (b) One example of Services provided in the past 3 years that demonstrates relevant experience of Scottish regulation, legislation and practice. Include: - Service description - Contract value - Dates - Client contact information - Challenges and successes - Innovations/added value. 4C.6 - Tenderers will be required to confirm that they and/or the service provider have at least the following relevant educational and professional qualifications: Certified Internal Auditor, Chartered Internal Auditor. 4C.8 - Manpower and management must be sufficient to ensure resilience in the continuity of service provision at levels reasonably expected for a contract of this size and nature. 4C.10 - Sub-contracting should allow the appointment of specialist services, and ideally be below 50% of the overall service provision. If the bidder has decided to subcontract a part of the contract and relies on the sub-Consultant's capacities and capabilities to perform that part then a separate ESPD for such sub-Consultants must be completed. 4D.1 - The Tenderer must hold accredited independent third party certificate(s) of compliance in accordance with BS EN ISO 9001 (Quality), OR the bidder must have relevant written policies, procedures, training and performance measures, covering these areas."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2017-12-29T00:00:00Z"
            }
        },
        "classification": {
            "id": "79212200",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Approx. 2021"
        }
    },
    "language": "EN",
    "description": "Award against framework: (SC Ref:522304)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000510537"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000510537"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "HIA-01059",
            "suppliers": [
                {
                    "id": "org-121",
                    "name": "Wylie & Bisset LLP"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "HIA-01059",
            "awardID": "HIA-01059",
            "status": "active",
            "value": {
                "amount": 90000,
                "currency": "GBP"
            },
            "dateSigned": "2017-11-28T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "445",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "446",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "447",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "448",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "449",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}