Award

Repair and Maintenance of Catering Equipment

SCOTLAND EXCEL

This public procurement record has 2 releases in its history.

Award

06 Mar 2018 at 00:00

Tender

03 Oct 2017 at 00:00

Summary of the contracting process

Scotland Excel is conducting an active procurement process for the "Repair and Maintenance of Catering Equipment" framework agreement, aimed at facilitating repairs and maintenance services related to catering equipment across Scotland. This procurement falls under the services sector and employs an open procedure for the submission of bids. The tender was initiated on 3rd October 2017, with a submission deadline set for 6th November 2017. Successful contractors may serve various contracting authorities, including local councils and NHS entities, throughout Scotland.

This tender presents significant opportunities for businesses specialising in catering equipment repair and maintenance. Enterprises involved in general services, particularly those equipped to handle gas, electrical, and refrigeration equipment repairs, will be well-positioned to compete. With the potential for ongoing contracts and extensions, this framework can contribute to sustained business growth for capable service providers committed to quality and compliance with regulatory standards. Interested bidders should be prepared to showcase their expertise and any community benefits they can offer to align with the Scottish Government’s objectives.

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Notice Title

Repair and Maintenance of Catering Equipment

Notice Description

This framework agreement is intended to set up an agreement for the procurement by the contracting authorities entitled to purchase under the proposed framework agreement of, including but not limited to, the repair and maintenance of catering equipment. The framework agreement is anticipated to run for an initial 24 months with the option to extend for up to two further 12 month periods.

Lot Information

Repair and Maintenance of Gas Catering Equipment

This lot is intended to provide an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure the preventative maintenance, reactive repairs and testing of gas catering equipment such as ovens, hobs and grilles.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Options: See II.2.7

Renewal: For an initial period of 24 months with the option to extend for up to two further 12 month periods.

Repair and Maintenance of Electrical Catering Equipment

This lot is intended to provide an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure the preventative maintenance, reactive repairs and testing of electrical catering equipment such as commercial electric mixing machines, toasters and dishwashers.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Options: See II.2.7

Renewal: For an initial period of 24 months with the option to extend for up to two further 12 month periods.

Repair and Maintenance of Refrigeration Equipment

This lot is intended to provide an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure the preventative maintenance and reactive repairs of refrigeration equipment such as commercial freezers and refrigerators.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Options: See II.2.7

Renewal: For an initial period of 24 months with the option to extend for up to two further 12 month periods.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000513543
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR312784
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

50 - Repair and maintenance services


CPV Codes

39221000 - Kitchen equipment

39310000 - Catering equipment

39314000 - Industrial kitchen equipment

39315000 - Restaurant equipment

39711100 - Refrigerators and freezers

39711110 - Refrigerator-freezers

39711120 - Freezers

39711124 - Industrial freezers

39711130 - Refrigerators

39711361 - Electric ovens

39711362 - Microwave ovens

39713100 - Dishwashing machines

39721200 - Gas refrigerators

39721410 - Gas appliances

39722000 - Parts of stoves, cookers, plate warmers and domestic appliances

39722100 - Parts of stoves

39722200 - Parts of cookers

39722300 - Parts of plate warmers

42214100 - Cooking ovens

42214110 - Grills

42513000 - Refrigerating and freezing equipment

42513200 - Refrigerating equipment

42513290 - Commercial refrigerating equipment

50000000 - Repair and maintenance services

50531200 - Gas appliance maintenance services

50880000 - Repair and maintenance services of hotel and restaurant equipment

50882000 - Repair and maintenance services of restaurant equipment

50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value
£8,000,000 £1M-£10M
Lots Value
£8,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 20187 years ago
Submission Deadline
6 Nov 2017Expired
Future Notice Date
Not specified
Award Date
21 Feb 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTLAND EXCEL
Contact Name
Operational Supplies & Services Team
Contact Email
oss@scotland-excel.org.uk
Contact Phone
+44 3003001200

Buyer Location

Locality
PAISLEY
Postcode
PA1 1AR
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM Scotland

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT297487
    Repair and Maintenance of Catering Equipment - This framework agreement is intended to set up an agreement for the procurement by the contracting authorities entitled to purchase under the proposed framework agreement of, including but not limited to, the repair and maintenance of catering equipment. The framework agreement is anticipated to run for an initial 24 months with the option to extend for up to two further 12 month periods.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR312784
    Repair and Maintenance of Catering Equipment - This framework agreement is intended to set up an agreement for the procurement by the contracting authorities entitled to purchase under the proposed framework agreement of, including but not limited to, the repair and maintenance of catering equipment. The framework agreement is anticipated to run for an initial 24 months with the option to extend for up to two further 12 month periods.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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                    "type": "technical",
                    "description": "Minimum level(s) of standards possibly required: ESPD (Scotland) Question 4C.10: Subcontracting; ESPD (Scotland) Question 4D.1: Quality Management Procedures; ESPD (Scotland) Question 4D.1: Health and Safety Procedures (); ESPD (Scotland) Question 4D.2: Environmental Management Systems or Standards; and In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and Professional Ability selection criteria apply separately in relation to each individual lot.",
                    "minimum": "1. ESPD (Scotland) Question 4C.10: Subcontracting. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. 2. ESPD (Scotland) Question 4D.1: Quality Management Procedures. The bidder must have the following: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). OR A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. 3. ESPD (Scotland) Question 4D.1: Health and Safety Procedures. The bidder must have the following: The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR ESPD (Scotland) Question 4D.1 4. Health and Safety Procedures. a. A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation. [Not applicable to organisations with fewer than five employees]. b. Documented arrangements for providing the bidder's workforce with training and information appropriate to the type of work of which the organisation is likely to bid. This must provide evidence that the bidder has in place and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to discharge the various duties. This will provide details of staff health and safety training arrangements and how relevant information is communicated to staff. This must also include a description of arrangements for keeping the workforce updated on legislation and good H&S practice applicable throughout the organisation. 5. ESPD (Scotland) Question 4D.2: Environmental Management Systems or Standards. The bidder must have the following: The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. OR A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control)."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 150
            }
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 15
            },
            "hasElectronicAuction": true,
            "electronicAuction": {
                "description": "Please note that whilst an e-auction will not be used in the procurement process to award places onto this proposed framework agreement, tenderers should be aware that the contracting authorities permitted to call-off contracts under this proposed framework agreement may do so via an e-auction."
            }
        },
        "classification": {
            "id": "50883000",
            "scheme": "CPV"
        },
        "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.",
        "hasRecurrence": false
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2017/S 192-393711"
        }
    ],
    "description": "I.2) Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies): - The 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx; - Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx; - Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies. - NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. IV.1.3) Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed Framework Agreement. VI.2) Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each contracting authority entitled to use this proposed framework agreement. This will be settled by them during call-off of a contract under this proposed framework agreement. Further information regarding the operation of the framework is available within the document titled \"Catering Equipment 21-17 Information and Instructions for Tenderers\" within PCS-T project 9131. (SC Ref:533651)",
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    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "21-17-1",
            "title": "Repair and Maintenance of Electrical Catering Equipment",
            "relatedLots": [
                "2"
            ]
        },
        {
            "id": "21-17-2",
            "title": "Repair and Maintenance of Gas Catering Equipment",
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "21-17-3",
            "title": "Repair and Maintenance of Refrigeration Equipment",
            "relatedLots": [
                "3"
            ]
        }
    ],
    "contracts": [
        {
            "id": "21-17-1",
            "awardID": "21-17-1",
            "title": "Repair and Maintenance of Electrical Catering Equipment",
            "status": "active",
            "dateSigned": "2018-02-21T00:00:00Z"
        },
        {
            "id": "21-17-2",
            "awardID": "21-17-2",
            "title": "Repair and Maintenance of Gas Catering Equipment",
            "status": "active",
            "dateSigned": "2018-02-21T00:00:00Z"
        },
        {
            "id": "21-17-3",
            "awardID": "21-17-3",
            "title": "Repair and Maintenance of Refrigeration Equipment",
            "status": "active",
            "dateSigned": "2018-02-21T00:00:00Z"
        }
    ]
}