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Committee Management System

Moray Council

This public procurement record has 2 releases in its history.

Award

12 Mar 2018 at 00:00

PCS Notice - Website Contract Award Notice
Tender

06 Nov 2017 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Moray Council is seeking bids for a Committee Management System to streamline the process of managing Committee Minutes, including report submissions and public access to these documents. This tender falls under the services category and is categorised for local authority public services. The tender period ended on 28th November 2017, and the contract was subsequently awarded to Astech Consultants Ltd for a total value of £55,125. The procurement method was an open procedure, allowing a broad range of suppliers to participate, with the process conducted according to the regulations applicable in Scotland.

This procurement presents an excellent opportunity for businesses in the IT and software development sector, particularly those specialising in document management systems and user accessibility. Companies that can demonstrate experience in delivering similar services, whether in the public or private sector, are well-suited to compete. There may also be avenues for SMEs to engage, given that Astech Consultants Ltd, the awarded supplier, is classified as such, highlighting a conducive environment for small to mid-sized enterprises in this tender.

How relevant is this notice?

Notice Information

Notice Title

Committee Management System

Notice Description

1. A system to manage the whole Committee Minutes process including report submission, approval, uploading, viewing of minutes and reports. 2. The system should be accessible by, committee services to manage the process, senior management for submission of reports, Council members for viewing minutes, consultees for viewing information and members of the public for viewing minutes. 3. The system should have adequate security to ensure that individuals can only view documents they are eligible to see. 4. The system should work on a wide variety of devices including PCs, Laptops and mobile devices

Lot Information

Lot 1

1. A system to manage the whole Committee Minutes process including report submission, approval, uploading, viewing of minutes and reports. 2. The system should be accessible by, committee services to manage the process, senior management for submission of reports, Council members for viewing minutes, consultees for viewing information and members of the public for viewing minutes. 3. The system should have adequate security to ensure that individuals can only view documents they are eligible to see. 4. The system should work on a wide variety of devices including PCs, Laptops and mobile devices

Renewal: Option to extend for a further 2 years, in annual increments.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000516676
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR313139
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£55,125 Under £100K

Notice Dates

Publication Date
12 Mar 20188 years ago
Submission Deadline
28 Nov 2017Expired
Future Notice Date
Not specified
Award Date
5 Mar 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
July 2022

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Moray Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ELGIN
Postcode
IV30 1BX
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey
Local Authority
Moray
Electoral Ward
Elgin City North
Westminster Constituency
Moray West, Nairn and Strathspey

Supplier Information

Number of Suppliers
1
Supplier Name

Astech Consultants Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV300225
    Committee Management System - 1. A system to manage the whole Committee Minutes process including report submission, approval, uploading, viewing of minutes and reports. 2. The system should be accessible by, committee services to manage the process, senior management for submission of reports, Council members for viewing minutes, consultees for viewing information and members of the public for viewing minutes. 3. The system should have adequate security to ensure that individuals can only view documents they are eligible to see. 4. The system should work on a wide variety of devices including PCs, Laptops and mobile devices
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR313139
    Committee Management System - 1. A system to manage the whole Committee Minutes process including report submission, approval, uploading, viewing of minutes and reports. 2. The system should be accessible by, committee services to manage the process, senior management for submission of reports, Council members for viewing minutes, consultees for viewing information and members of the public for viewing minutes. 3. The system should have adequate security to ensure that individuals can only view documents they are eligible to see. 4. The system should work on a wide variety of devices including PCs, Laptops and mobile devices

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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