Award

Security Systems Equipment (including Fire Alarms/Detection) Maintenance/ Installation

EDINBURGH NAPIER UNIVERSITY

This public procurement record has 2 releases in its history.

Award

24 Jul 2018 at 00:00

Tender

23 Apr 2018 at 00:00

Summary of the contracting process

Edinburgh Napier University is currently conducting a tender for its project titled "Security Systems Equipment (including Fire Alarms/Detection) Maintenance/Installation". This procurement falls within the education industry and is located in Edinburgh, UK. The tender process is at the active stage, with a submission deadline set for 24 May 2018. The project involves both reactive and planned preventative maintenance of various security systems at the university’s sites, along with supply and installation services as needed. The total value of this tender is £600,000, and it utilises an open procurement method.

This tender presents significant opportunities for businesses specialising in security systems and fire detection technologies. Companies that can provide comprehensive maintenance services, installation expertise, and possess the necessary safety accreditations such as CHAS or SafeContractor are particularly well-suited to compete. Furthermore, firms offering community benefits initiatives, such as training and work placements, may enhance their proposals, aligning with the university's objectives for social value through this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Security Systems Equipment (including Fire Alarms/Detection) Maintenance/ Installation

Notice Description

Maintenance (Reactive Maintenance and Planned Preventative Maintenance) of Security Equipment (Including Fire Alarm/Detection) & Systems at the Authority's sites and in addition, a Supply and Installation service covering a range of Security Systems equipment (Including Fire Alarm/Detection) (as and when required) at the Authority's sites.

Lot Information

Lot 1 Single combined Security System (3 elements: Intruder Alarms , Access Control& CCTV: Maintenance ( & Installation)

Ongoing maintenance ( and Installation) of Security Systems. Combined Lot. -Intruder Alarm (including Disabled & Panic Alarms (Static and Mobile (Staff Attack). -Access Control (Including Card Reader Access, Fob Access (including Push Button Access) at Student Accommodation Residencies, Voice Intercom and (Traffic Management) Car Park Barrier Equipment) and Traka Security systems) -CCTV

Renewal: 2 x 12 month renewals

Lot 2: Fire Alarms/Fire Detection & Disabled Refuge Alarms (including Disabled Refuge Systems/Disabled Toilet Alarms): Maintenance (& Installation)

Maintenance (& Installation) of Fire Alarms/Fire Detection & Disabled Refuge Alarms (including Disabled Refuge Systems/Disabled Toilet Alarms)

Renewal: 2 x 12 month renewals

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000518588
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL326169
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

35 - Security, fire-fighting, police and defence equipment

42 - Industrial machinery


CPV Codes

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

32234000 - Closed-circuit television cameras

35000000 - Security, fire-fighting, police and defence equipment

35120000 - Surveillance and security systems and devices

35121000 - Security equipment

35125300 - Security cameras

42961100 - Access control system

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20187 years ago
Submission Deadline
24 May 2018Expired
Future Notice Date
Not specified
Award Date
19 Jul 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EDINBURGH NAPIER UNIVERSITY
Contact Name
Not specified
Contact Email
procurement@napier.ac.uk
Contact Phone
+44 1314553555

Buyer Location

Locality
EDINBURGH
Postcode
EH11 4BN
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Sighthill/Gorgie
Westminster Constituency
Edinburgh South West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR317534
    Security Systems Equipment (including Fire Alarms/Detection) Maintenance/ Installation - Maintenance (Reactive Maintenance and Planned Preventative Maintenance) of Security Equipment (Including Fire Alarm/Detection) & Systems at the Authority's sites and in addition, a Supply and Installation service covering a range of Security Systems equipment (Including Fire Alarm/Detection) (as and when required) at the Authority's sites.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL326169
    Security Systems Equipment (including Fire Alarms/Detection) Maintenance/ Installation - Maintenance (Reactive Maintenance and Planned Preventative Maintenance) of Security Equipment (Including Fire Alarm/Detection) & Systems at the Authority's sites and in addition, a Supply and Installation service covering a range of Security Systems equipment (Including Fire Alarm/Detection) (as and when required) at the Authority's sites.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000518588-2018-07-24T00:00:00Z",
    "date": "2018-07-24T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000518588",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-17",
            "name": "Edinburgh Napier University",
            "identifier": {
                "legalName": "Edinburgh Napier University"
            },
            "address": {
                "streetAddress": "Sighthill Campus, 9 Sighthill Court",
                "locality": "EDINBURGH",
                "region": "UKM75",
                "postalCode": "EH11 4BN"
            },
            "contactPoint": {
                "email": "procurement@napier.ac.uk",
                "telephone": "+44 1314553555",
                "faxNumber": "+44 1314556441",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.napier.ac.uk"
            }
        },
        {
            "id": "org-13",
            "name": "Edinburgh Napier University",
            "identifier": {
                "legalName": "Edinburgh Napier University"
            },
            "address": {
                "streetAddress": "Sighthill Campus, 9 Sighthill Court",
                "locality": "EDINBURGH",
                "region": "UKM75",
                "postalCode": "EH11 4BN"
            },
            "contactPoint": {
                "email": "procurement@napier.ac.uk",
                "telephone": "+44 1314553555",
                "faxNumber": "+44 1314556441",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.napier.ac.uk"
            }
        }
    ],
    "buyer": {
        "name": "Edinburgh Napier University",
        "id": "org-13"
    },
    "tender": {
        "id": "ENU 1617-0041-00",
        "title": "Security Systems Equipment (including Fire Alarms/Detection) Maintenance/ Installation",
        "description": "Maintenance (Reactive Maintenance and Planned Preventative Maintenance) of Security Equipment (Including Fire Alarm/Detection) & Systems at the Authority's sites and in addition, a Supply and Installation service covering a range of Security Systems equipment (Including Fire Alarm/Detection) (as and when required) at the Authority's sites.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "35121000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "35125300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "35120000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "35000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31625100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31625200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "32234000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "42961100",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "id": "31625100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31625200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amount": 600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2018-05-24T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-05-24T13:00:00Z"
        },
        "documents": [
            {
                "id": "APR317534",
                "documentType": "contractNotice",
                "title": "Security Systems Equipment (including Fire Alarms/Detection) Maintenance/ Installation",
                "description": "Maintenance (Reactive Maintenance and Planned Preventative Maintenance) of Security Equipment (Including Fire Alarm/Detection) & Systems at the Authority's sites and in addition, a Supply and Installation service covering a range of Security Systems equipment (Including Fire Alarm/Detection) (as and when required) at the Authority's sites.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR317534",
                "format": "text/html"
            },
            {
                "id": "JUL326169",
                "documentType": "awardNotice",
                "title": "Security Systems Equipment (including Fire Alarms/Detection) Maintenance/ Installation",
                "description": "Maintenance (Reactive Maintenance and Planned Preventative Maintenance) of Security Equipment (Including Fire Alarm/Detection) & Systems at the Authority's sites and in addition, a Supply and Installation service covering a range of Security Systems equipment (Including Fire Alarm/Detection) (as and when required) at the Authority's sites.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL326169",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 Single combined Security System (3 elements: Intruder Alarms , Access Control& CCTV: Maintenance ( & Installation)",
                "description": "Ongoing maintenance ( and Installation) of Security Systems. Combined Lot. -Intruder Alarm (including Disabled & Panic Alarms (Static and Mobile (Staff Attack). -Access Control (Including Card Reader Access, Fob Access (including Push Button Access) at Student Accommodation Residencies, Voice Intercom and (Traffic Management) Car Park Barrier Equipment) and Traka Security systems) -CCTV",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 12 month renewals"
                }
            },
            {
                "id": "2",
                "title": "Lot 2: Fire Alarms/Fire Detection & Disabled Refuge Alarms (including Disabled Refuge Systems/Disabled Toilet Alarms): Maintenance (& Installation)",
                "description": "Maintenance (& Installation) of Fire Alarms/Fire Detection & Disabled Refuge Alarms (including Disabled Refuge Systems/Disabled Toilet Alarms)",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 12 month renewals"
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2018-05-24T13:00:00Z",
            "address": {
                "streetAddress": "PCS-T"
            }
        },
        "communication": {
            "atypicalToolUrl": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "performanceTerms": "See Tender Documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Services: Example of Services: Question Number 4C.1: In Qualification Envelope: Note A reminder that this is a Mandatory Question: Please provide relevant examples of 2 similar types of services for each of the Lots (Lot 1 and Lot 2)that a bid is being submitted for carried out in the past three years. Details should include (but not be limited to): -The value for each of the two contracts(s) carried out. -The scope of the requirements for these two contracts - The organisations that the two contracts were carried out on behalf of -Reference contacts at the two organisations -The term of contract (for each of the two Contracts) Note this question (4C.1) will be evaluated as follows: Pass: Response provided is relevant and detailed. The response is sufficiently detailed to demonstrate a good understanding and provides good details on the example of two contracts of a similar nature that the Tenderer has previously carried out and provides confidence that the requirements will be fulfilled. Fail: Nil or an inadequate response. The response fails to demonstrate an ability to meet the requirement. Safety Accreditation: Mandatory: Question Number 1.80 Part 4C.2: Technicians & Technical Bodies Tenderers wishing to be considered for this project must have in place membership of a Safety Scheme In Procurement such as CHAS or SafeContractor or certification in accordance with ISO 18001 or an equivalent accreditation. Tenderers should confirm in their response that they have membership of Safety Scheme or certification in accordance with ISO 18001 or an equivalent accreditation and provide details of certification of Safety Scheme, or other certification in accordance with ISO18001. If there is an equivalent accreditation being proposed by the Tenderer then details and evidence should be provided showing that it is a detailed and robust equivalent accreditation. Scoring Methodology for this question is as follows: Pass = The Tenderer has confirmed that a Safety Scheme or certification in accordance ISO18001 is in place and provided evidence. Where an equivalent accreditation is being proposed by the Tenderer, they have provided evidence to show that it the accreditation is both detailed and robust. Fail= The Tenderer does not confirm that a Safety Scheme or certification in accordance ISO18001 or an equivalent accreditation is in place or no evidence has been provided by the Tenderer or the evidence provided by the Tenderer does not provided sufficient evidence to show that the Safety/Scheme/Accreditation is robust and detailed enough to meet with the University's Safety requirements. Additional Procurement Qualification Questions: As detailed in ITT Tender document Form of Tender: Appendix A Confirmation on meeting Statement of Requirements Equality Act (2010) Unlawful Discrimination: Employment Tribunal Equality and Human Rights Commission: Complaints Upheld Waste (Scotland) Regulations (2012)"
                },
                {
                    "type": "economic",
                    "description": "1: Minimum Turnover Value: Q4B.2: Tenderers will be required to have a minimum \"specific\" yearly turnover of 250,000 GBP for each of the last 2 years in the business area covered by the contract As per question: 1.76.4 and 1.76.6 in Qualification Envelope: PCS-T The Tenderer(s), if requested, will be required to provide 2 years audited accounts, or equivalent prior to the award of Contract. 2: Insurance: Q4B.5: Insurance requirements will be as detailed Tender documents: PCS-T Qualification Envelope: Question 1.76.14 4B.5.1: Employer's (Compulsory) Liability Insurance: GBP 5 Million. PCS-T Qualification Envelope: Question: 1.76.15 4B.5.2: Insurance - Public and Product Indemnity Insurance cover of: GBP 5 Million. The Tenderer(s), if requested, will be required to provide evidence of insurance Certification prior to the award of the Contract."
                },
                {
                    "type": "technical",
                    "description": "Qualifications: Part 4C.6 Technicians & Technical Bodies 1.1 Electrical Installations and Repairs: As the Contract(s) requires an element of electrical installation for equipment. Tenderers submitting for all Lots (1-2) must be a fully subscribed current member of the National Inspection Council for Electrical Installation Contracting or an equivalent organisation. Details of organisation registration number required and to be provided in response Scoring Methodology for this question is as follows: Pass = The Tenderer has confirmed that they are a member of named association or equivalent association and registration number evidence provided. Fail= The Tenderer does not confirm they are not a member of named association or equivalent association and/or no registration number evidence provided. 1.2 Security Systems & Fire Alarm Systems: Installations, Maintenance and Repairs: The Tenderers submitting for all Lots (1-2) must be a fully subscribed current member of The National Supervisory Council for Security Systems or an equivalent organisation. Details of organisation registration number required and to be provided in response Scoring Methodology for this question is as follows: Pass = The Tenderer has confirmed that they are a member of named association or equivalent association and registration number evidence provided . Fail= The Tenderer does not confirm they are not a member of named association or equivalent association and/or no registration number evidence provided. 1.3 Fire Systems Installations Maintenance and Repairs: The Tenderers submitting for Lot 2 shall be BAFE (British Approvals for Fire Equipment) and FIA (Fire Industry Association) accredited or accredited/registered with an equivalent organisation. Details of organisation registration number required and to be provided in response Scoring Methodology for this question is as follows: Pass = The Tenderer has confirmed that they are a member of named association or equivalent association and registration number evidence provided . Fail= The Tenderer does not confirm they are not a member of named association or equivalent association and/or no registration number evidence provided."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "35121000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 080-179141"
        }
    ],
    "description": "(SC Ref:551272)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000518588"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000518588"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ENU 1617-0041-00-1",
            "title": "Lot 1 Single combined Security System (3 elements: Intruder Alarms , Access Control& CCTV: Maintenance ( & Installation)",
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "ENU 1617-0041-00-2",
            "title": "Lot 2: Fire Alarms/Fire Detection & Disabled Refuge Alarms (including Disabled Refuge Systems/Disabled Toilet Alarms): Maintenance (& Installation)",
            "relatedLots": [
                "2"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ENU 1617-0041-00-1",
            "awardID": "ENU 1617-0041-00-1",
            "title": "Lot 1 Single combined Security System (3 elements: Intruder Alarms , Access Control& CCTV: Maintenance ( & Installation)",
            "status": "active",
            "dateSigned": "2018-07-19T00:00:00Z"
        },
        {
            "id": "ENU 1617-0041-00-2",
            "awardID": "ENU 1617-0041-00-2",
            "title": "Lot 2: Fire Alarms/Fire Detection & Disabled Refuge Alarms (including Disabled Refuge Systems/Disabled Toilet Alarms): Maintenance (& Installation)",
            "status": "active",
            "dateSigned": "2018-07-19T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "5",
                "measure": "lowestValidBidValue",
                "value": 376674
            },
            {
                "id": "6",
                "measure": "highestValidBidValue",
                "value": 576418
            }
        ]
    }
}