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LIT0573 EPOS QMU ITT

University Of Edinburgh

This public procurement record has 2 releases in its history.

Award

13 Feb 2018 at 00:00

PCS Notice - Website Contract Award Notice
Tender

17 Nov 2017 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The University of Edinburgh is currently engaged in a procurement process for a project entitled "LIT0573 EPOS QMU ITT", focused on replacing the cashless Electronic Point of Sale (EPoS) solution at Queen Margaret University in Edinburgh. This project falls under the services category, and the procurement method used is an open procedure. The tender period concluded on 1 December 2017, after which the award period commenced to manage the contract's execution.

This tender offers significant opportunities for businesses, particularly those specialising in software and hardware solutions related to cashless payment systems. Companies that can provide comprehensive EPoS solutions, including front and back-end systems with contactless and mobile payment options, would be well-positioned to compete. Suppliers who can demonstrate the ability to integrate their solutions with existing card management systems, such as the Mifare 1K Classic, and also ensure compliance with relevant financial regulations would stand out in this competitive bidding environment.

How relevant is this notice?

Notice Information

Notice Title

LIT0573 EPOS QMU ITT

Notice Description

Queen Margaret University is based near Edinburgh, Scotland. The project is to replace the current cashless EPoS solution used within QMU. This includes all hardware and software. Catering services are currently provided and there are several food and drink areas. QMU are seeking a complete EPoS front and back end solution with contactless payment and mobile device payment options to support its entire customer community. The adopted system will run using the clients existing Mifare 1K Classic card which is used for many on site options, as the primary identifying token. The current card management facility is ChipNet. Potential suppliers will be expected to be able to work with that solution initially, while recommending a migration plan onto a new solution, either in house developed or as a fully integrated part of their EpoS offering.

Lot Information

Lot 1

The project is to replace the current cashless EPoS solution used within QMU. This includes all hardware and software. QMU currently have an integrated smartcard system used for cashless payment. Staff and students currently top up either via PayPal or top up machines located on campus. These machines can take cash and cards. Note students do not pay VAT on any food item, staff do, so any system will need to manage this automatically. The solution is required to be account based not on card with data held on the clients on site server, or cloud based. Queen Margaret University will consider using card based kiosks, plus notes and coins , if available, to enable staff and students to add value to their account along with a web based loading solution. Please confirm that you are able to accept all UK 5,10 and 20 GBP Sterling notes. Suppliers should explain in detail their solution and identify all associated costs. QMU are also ideally looking for a mobile app for users to load value running on all mobile platforms. It's likely that there will be only one tariff in use although consideration as to transaction cost for visitors using their own bank card needs to be considered. There are also a variety of vending machines on campus which QMU also wish to be cashless. The scope of the project entails procuring and implementing a robust underlying smartcard database to replace ChipNet as well as a new future-proofed EPOS solution, without AVM.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000518793
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB309965
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55520000 - Catering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£63,116 Under £100K

Notice Dates

Publication Date
13 Feb 20188 years ago
Submission Deadline
1 Dec 2017Expired
Future Notice Date
Not specified
Award Date
19 Jan 20188 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Counter Solutions UK Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV301399
    LIT0573 EPOS QMU ITT - Queen Margaret University is based near Edinburgh, Scotland. The project is to replace the current cashless EPoS solution used within QMU. This includes all hardware and software. Catering services are currently provided and there are several food and drink areas. QMU are seeking a complete EPoS front and back end solution with contactless payment and mobile device payment options to support its entire customer community. The adopted system will run using the clients existing Mifare 1K Classic card which is used for many on site options, as the primary identifying token. The current card management facility is ChipNet. Potential suppliers will be expected to be able to work with that solution initially, while recommending a migration plan onto a new solution, either in house developed or as a fully integrated part of their EpoS offering.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB309965
    LIT0573 EPOS QMU ITT - Queen Margaret University is based near Edinburgh, Scotland. The project is to replace the current cashless EPoS solution used within QMU. This includes all hardware and software. Catering services are currently provided and there are several food and drink areas. QMU are seeking a complete EPoS front and back end solution with contactless payment and mobile device payment options to support its entire customer community. The adopted system will run using the clients existing Mifare 1K Classic card which is used for many on site options, as the primary identifying token. The current card management facility is ChipNet. Potential suppliers will be expected to be able to work with that solution initially, while recommending a migration plan onto a new solution, either in house developed or as a fully integrated part of their EpoS offering.

Open Contracting Data Standard (OCDS)

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