Award

Electoral Management System

RENFREWSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

24 May 2018 at 00:00

Tender

20 Nov 2017 at 00:00

Summary of the contracting process

The Renfrewshire Council is seeking a qualified supplier to provide an Electoral Management System (EMS) as part of an open procurement process. The tender, initiated on 20 November 2017, is currently active, with a submission deadline set for 20 December 2017. The estimated contract value is £150,000, and the system will support various electoral processes within the local authority region of Paisley, UK. The awarding period is slated to commence on 8 January 2018, and all activities are governed under the Public Contracts (Scotland) Regulations 2015.

This tender presents a significant opportunity for businesses specialising in software development and electoral management solutions, particularly those that have experience working with local government organisations. Companies that can provide robust training and support services, alongside technical expertise in electoral systems, will be well-positioned to compete for this contract. Additionally, suppliers that can demonstrate compliance with the required insurance and tender submission criteria will enhance their chances of success in this procurement process.

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Notice Title

Electoral Management System

Notice Description

The Renfrewshire Council on behalf of Renfrewshire Valuation Joint Board is looking to award a suitable and qualified supplier a Contract for an Electoral Management System (EMS)

Lot Information

Lot 1

The Renfrewshire Council on behalf of the Renfrewshire Valuation Joint Board is looking to award a suitable and qualified supplier a Contract for an Electoral Management System (EMS): The scope of the required system includes as its principal components/functions: -Electoral Registration Management including: Rolling register, Annual Canvass, Postal Vote Verification and Absent Voter Refresh management; -Elections management for multiple, single, combined or overlapped elections including management of the absent voters process -Document image (DIP) enabled -Microsoft word interface -The ability to capture 'young electors' for the Scottish Parliamentary & Local Government Elections. -The ability to capture 'young attainers' from 14 years of age for Scottish Parliamentary & Local Government Elections. -With regard to Individual Electoral Registration (IER), the capacity for producing outputs for transfer via secured communications with Government/Cabinet Office (PSN) -The contract should also provide for comprehensive user training on site, user manuals and system support. -The availability of a restricted functionality version of the Electoral Register, preferably with an intranet based view, that can easily be made available to other departments and Contact Centres of the 3 Councils served by Renfrewshire Valuation Joint Board.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015 and any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000518968
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320294
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 May 20187 years ago
Submission Deadline
20 Dec 2017Expired
Future Notice Date
Not specified
Award Date
24 May 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Intention of the Council would be to retender in line with the timeframes detailed within the Tender and contract( if appropriate and deemed necessary by the Council)

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
RENFREWSHIRE COUNCIL
Contact Name
Joanna Lindsay, Lauren Lochhead
Contact Email
joanna.lindsay@renfrewshire.gov.uk, lauren.lochhead@renfrewshire.gov.uk
Contact Phone
+44 1416186400, +44 1416186906

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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